Todd Hill Outdoor Market Application
  • Todd Hill Outdoor Market Application

    Thank you for your interest in the 2025 Taste NY Outdoor Market Season at Todd Hill. Our Outdoor market is run by Cornell Cooperative Extension of Dutchess County to bring our stakeholders together throughout the summer and fall seasons. Our Market will run from May through October on select Fridays (with the exception of one Sunday). The market is a representation of your best offerings, from delicious seasonal produce, craft beverages, textiles, and value-added products that result from farming efforts or small businesses with a link to sustainable agriculture and horticulture in the Hudson Valley.  
  • Please note the following changes we are making to the market this year

    We will not be a designated Farmers’ Market. We have found that our market is best for craft beverage vendors and vendors selling value added products and other specialty craft goods. We are encouraging artisans and textile vendors to apply.

    Our hours will be 12 – 4 pm. This is in line with the hours of highest traffic in our store.

    Our market will operate on 15 select Fridays (with the exception of Sunday, July 6th) starting Memorial Day weekend through October. 

    There will be a rent fee of $50 per day for all vendors. Our application fee is now $40.

    Please direct questions about insurance requirements to: Windy at 845-677-8223 x115 or ToddHillEvents@cornell.edu.  
     

    2025 Season Market Dates:

    Friday, May 23rd

    Friday, June 6th

    Friday, June 27th

    Sunday, July 6th

    Friday, July 11th

    Friday, July 18th

    Friday, July 25th

    Friday, August 1st

    Friday, August 8th

    Friday, August 15th

    Friday, August 22nd

    Friday, August 29th

    Friday, September 19th

    Friday, October 10th

    Friday, October 17th

     

  • Before you fill out the application, make sure your Certificate of Liability Insurance has all requirements met. Due to Cornell's insurance policy, you will not be approved if you cannot meet our insurance requirements.

     

    Important Notes:

    • Please be sure the vendor name throughout the entire application is exactly the same as on your Certificate of Liability Insurance
    • Please make sure your insurance agent has filled in Cornell Cooperative Extension Dutchess County as Additional Insured on the CG20 26 Additional Insured–Vendors Form or Comparable Form (cannot be handwritten)
    • The Taste NY Market at Todd Hill Vendor Requirements form must have the top filled out, initialed #3C (if you are not required to carry Workers’ Comp), and filled out and signed at the bottom(name of vendor, authorized signature and print name). Be sure vendor name is exactly the same as on your Certificate of Liability Insurance.
    • Include your W-9 Request for Taxpayer Identification Number and Certification
    • Please read the rules document (link) before completing this application

    Please see the required forms and examples in this folder here

  • Taste NY Market at Todd Hill, Dutchess County Vendor Requirements 

    These specifications must be submitted by the Vendor to its insurance agent/broker for verification of  coverage prior to execution of any contract, work, or services or products provided. 
  • Agreement between CORNELL COOPERATIVE EXTENSION DUTCHESS COUNTY (CCEDC) AND (VENDOR).

  • 1. WARRANTIES. 

    a. Infringement. Vendor warrants that the Services, Products and Deliverables, if any,  provided hereunder will not infringe on any third party’s intellectual property or moral  rights, nor upon any third party’s rights of personality or publicity. 

    b. Authority. Each party warrants that: (i) they have the power and authority to enter into  and perform this Agreement; (ii) the Agreement will be a legally valid and binding  obligation enforceable against either party; and (iii) there are no pending or threatened  litigation actions, claims or proceedings, and there are no pending judicial or administrative orders or rules, that would materially impact their ability to perform  hereunder. 

    c. Performance. Vendor warrants that it will perform its obligations in a timely,  workmanlike manner, in accordance with industry best practices and agreed specifications. 

    d. Compliance with Laws. Vendor warrants that neither its execution of this Agreement  nor its providing of the Services or Products violate any applicable law, regulation, or  rule of any authority having jurisdiction, including without limitation OFAC (including  without limitation, privacy, import, export, currency control, labor, hazardous materials, safety and environmental laws, rules and regulations), or any contract between Vendor  and any other person or entity. Each party warrants that it shall comply with all  applicable federal, state and local laws and regulations. 

    e. Information. CCE shall provide Vendor with information reasonably necessary to  provide the Services or Products, and reasonable access to personnel and other  reasonable assistance required. We warrant that to the best of our knowledge all  information provided hereunder will be accurate and complete in all material respects. 

    f. Personnel. Vendor warrants that it will retain qualified personnel and provide any  training, tools, supplies or other resources necessary to perform the Services or provide  the Product. Vendor will ensure that its employees at all times observe our security policies and, when performing Services on our premises, our workplace policies. Vendor  represents that it shall only assign personnel that are legally eligible to work, have  successfully completed a background check and that all assignments shall be in  compliance with applicable equal opportunity laws, all of which Vendor shall certify if we request. 

    g. Registration. Vendor warrants that it is registered with all necessary state regulatory  authorities and that it is not listed on any state debarment lists, and that it, upon  demand, shall provide proof of such registration to 

    2. INDEMNIFICATION. To the fullest extent permitted by law the VENDOR shall indemnify, defend,  and hold CCE and our respective officers, directors, employees and agents, and their successor and assigns ("Indemnified Parties"), harmless from and against all claims, damages, demands,  losses, expenses, fines, causes of action, suits or other liabilities, (including all costs, reasonable  attorneys' fees, consequential damages, and punitive damages), arising out of or resulting from,  or alleged to arise out of or arise from, the performance by or products of the VENDOR or any of  VENDOR’s subcontractors of this Agreement, regardless of whether such claim, damage,  demand, loss, expense, fine, cause of action, suit or other liability is attributable to bodily injury,  personal injury, sickness, disease or death, or injury to or destruction of tangible property,  including the loss of use resulting therefrom; but only to the extent attributable to the  negligence of the VENDOR or any entity for which it is legally responsible, including any  allegations that the Products or Services infringe, misappropriate, or violate any intellectual  property rights of any third party. 

    3. INSURANCE. VENDOR shall, at its own expense, maintain at all times during the Term the  following Identified Insurance, each to be written by insurers with AM Best’s Ratings of A- or  higher in good standing and qualified to do business in each jurisdiction where the work or  product is provided. VENDOR shall provide a Certificate of Insurance with CCE as the certificate  holder, at least ten (10) business days prior to the start of this agreement and subsequent to the  renewal of any of the required insurance, showing evidence of the following minimum limits of  insurance or as required by law, whichever is greater.  

    a. Commercial General Liability (CGL), including contractual, independent contractors,  personal & advertising injury, and products/completed operations $1,000,000 occurrence/$2,000,000 aggregate  

    b. Auto Liability – If a BUSINESS ENTITY (C-Corp, S-Corp, LLC, LLP or other formal business  entity including a Not For Profit) Commercial Auto Liability for Owned (if ANY), Non Owned and Hired Autos - $1,000,000 Combined Single Limit. 

    If Individual/Sole Proprietor – and coverage provided on a Commercial Auto Policy OR a Hired/Non Owned Endorsement on CGL Policy – same as BUSINESS ENTITY. 

    -ELSE,

    If Person Auto Policy - $300,000 Combined Single Liability Limit OR if Split Liability Limits $250k/$500k  for Bodily Injury and $100k for Property Damage. 

  • c. Workers Compensation, if required by law. If exempt, please initial below. However, you are required to provide proof of this coverage as soon as you become required by law to carry it.

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  •  d. Liquor Legal Liability – $1,000,000 per Occurrence or Claim. If your products being sold in the TNY store are alcohol related and requiring of a license for production and/or sale you must provide both a copy of a valid New York State license and proof of insurance. 

    Other Insurance Provisions 

    (a) The Identified Insurance shall include the following provision on the Commercial General Liability and Umbrella insurance policies; to name the following as Additional Insured per ISO FORM CG 20 26 or COMPARABLE FORM, covering all the activities and products of VENDOR with respect to the performance of this Agreement: 

    Cornell Cooperative Extension of Dutchess County, its officers, directors, employees and  agents are hereby named as Additional Insured 

    (a) The Identified Insurance shall also: 

    • require CCE to be notified in writing at least thirty (30) days prior to cancellation of or any material change in the policy; 

    • be primary to insurance maintained by CCE or our affiliates (and insurance maintained by CCE and/or our affiliates shall be non-contributory to such insurance); 

    • endorsed to waive rights of recovery by subrogation in favor of CCE and our affiliates; and 

    • in the case of policies or provisions relating to products, completed operations, survive termination or expiration of this Agreement. 

    (b) VENDOR shall furnish to CCEDC a certificate of insurance evidencing all Identified Insurance (including without limitation, an Acord form) and, at least thirty (30) days prior to the expiration of a policy, certificates evidencing additional or renewal policies.

    (c) All Identified Insurance shall be written on an occurrence. Any deductibles or self insured retentions shall be the sole responsibility of VENDOR, and coverage shall apply  for the benefit of CCEDC and all additional parties insured as if no deductible or self insured retention applied. 

    (d) To the fullest extent allowed by law, VENDOR hereby waives all rights of recovery in  favor of the Additional Insureds and the Indemnitees. 

    (e) VENDOR shall bear the risk of loss with respect to any owned, leased, rented or  borrowed vehicles, equipment, data, tools or other personal property. VENDOR shall  bear the risk of loss with respect to any of its expenses or loss of income. 

    (f) The insurance required herein shall be written for not less than minimum amounts or  greater if required by law, except that if VENDOR procures any policy limits greater than  the amounts required herein, then the higher limits shall apply as though stated and  required herein. 

    4. ACCESS TO PREMISES. We make no representations with respect to the physical conditions or  safety of our premises. Vendor shall, at its own expense, preserve and protect from injury its  employees engaged in the performance of the Services and all property and persons which may  be affected by its operations in performing the Services. 

    5. INDEPENDENT CONTRACTOR; EMPLOYEES: Each party is an independent contractor and not  the other’s agent, partner, fiduciary or representative. Neither party shall act or represent itself,  directly or by implication, in any such capacity or assume or create any obligation on the other’s  behalf.  

    6. NOTICES. Any notices specified herein shall be in writing and deemed given or made if  delivered: (a) by personal delivery with signed receipt; (b) by reputable courier with signature  required; (c) by United States registered or certified mail, postage prepaid, return receipt  requested. Notices shall be delivered to the parties at the addresses set forth above or as  otherwise designated in writing. The parties agree that general operational communications  may be transmitted via e-mail or facsimile between the parties’ authorized business contacts. 

    7. LIMITATION ON DAMAGES. EACH PARTY EXPRESSLY WAIVES ANY AND ALL RIGHTS IT MAY HAVE  HEREUNDER TO CLAIM OR RECOVER PUNITIVE DAMAGES. Neither party shall be liable for  indirect, special or consequential damages arising out of or relating to this Agreement, except  where such damages arise out of or relate to the party’s intentional, reckless, or grossly  negligent acts or omissions. 

    8. AGREEMENT. This Agreement contains the parties’ entire understanding relating to its subject  matter and supersedes all prior discussions, understandings and agreements. No alteration or modification of this Agreement shall have any force or effect unless in a written instrument  signed by both parties. This Agreement may be executed in two or more counterparts, each of  which shall be an original but together constitute one and the same instrument. Delivery of an  executed Agreement by facsimile or other electronic transmission shall be effective as delivery  of a manually executed counterpart hereof. If any provision hereunder shall be held invalid,  unenforceable or in conflict with any applicable law or regulation, this Agreement shall be  considered divisible and the validity of the remaining provisions shall not be affected. No waiver  or failure of either party to keep or perform any term or condition hereof will be deemed a  waiver of any preceding or succeeding breach of the same or any other term or condition. The  remedies herein provided shall be deemed cumulative, and the exercise of one will not preclude  the exercise of any other nor will the specification of remedies preclude other remedies  available at law or in equity. This Agreement shall be binding upon and inure to the benefit of  CCEDC, Vendor, and the respective successor and assigns of each. All consents, approvals,  notices, requests and similar actions to be given or taken by either party shall not be  unreasonably withheld or delayed, and each party shall only make reasonable requests.  Headings shall not be used for interpretation.  

    No work, services, or product sales shall be commenced until these conditions are met and approved  by PW Wood & Son Inc.  

  • EXECUTIVE at , this day of      , 20      

    CORNELL COOPERATIVE EXTENTION DUTCHESS COUNTY
        

    By (CCEDC fills in)
    Executive Director
    (CCEDC fills in)
    Print Name

          

    By      


    Print Name
          
                   

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  • Market Goals:
    As a vendor I will actively support the goals of the Taste NY at Todd Hill Outdoor Market to:

    • provide area residents and visitors with fresh, high quality, food products, and other specialty products
    • educate customers regarding products sold at the Outdoor Market and make customers aware of issues important to farmers, food producers, makers and consumers in the Hudson Valley and New York State.
    • operate an Outdoor Market that is safe and pleasant and that meets the needs of both customers and vendors.
    • operate the Outdoor Market, not only as a venue for the direct sale of food and agricultural products but as a resource that is an integral part of the community.

    Application Requirements and Fees:

    • $30 Non-Refundable Application Fee (payable with completed application; subject to review and approval).
    • Please make a check payable to Cornell Cooperative Extension Dutchess County. Mail to Todd Hill Outdoor Market c/o CCEDC, 2715 Route 44, Suite 1, Millbrook, NY 12545

    Outdoor Market Rents and Vendor Types:

    • $50 per 10' x 10' market space
    • If rent is paid in full by cash or check before the start of the market season (May 23, 2025), rent per market date will be reduced by 10%

    *Additional tent length will only be allowed if Market Manager permission is granted, there is a $5 additional fee per linear foot.

    There are 8 market spaces per market day. Spaces are awarded in the order applications are received and/or at the discretion of the Market Manager based on category needs. We will do our best to accommodate requests.

    Please note: The availability of make-up dates for cancelled markets due to weather are at the discretion of the Taste NY program management team.

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