Todd Hill Outdoor Market Application

Before you fill out the application, make sure your Certificate of Liability Insurance has all requirements met. Due to Cornell's insurace policy, you will not be approved if you can not meet our insurance requirements.

Commercial General Liability (See Example here)
Each Occurrence-$1,000,000
Personal & Advertising Injury-$1,000,000
General Aggregate-$2,000,000
Products–Completed Operations Aggregate-$2,000,000

Auto Liability (Must provide if delivering your product)
Business Entity (C-Corp, S-Corp, LLC, LLP or other formal business entity including a Not for Profit)–Commercial Auto Liability for Owned (if any), Non-Owned and Hired Autos-$1,000,000 Combined Single Limit
Individual/Sole Proprietor
If a Commercial Auto Policy OR a Hired/Non-Owned Endorsement on CGL Policy(SAME AS BUSINESS ENTITY $1,000,000)

OR 

If a Personal Auto Policy-$300,000 Combined Single Liability Limit OR if Split Liability limits $250,000/$500,000for Bodily Injury and $1,000,000 for Property Damage(limits if using your person vehicle to transport your products.)

Workers Compensation (if required)
Include Policy Number and Policy Dates
Liquor Liability (if product is beer or hard cider)
No less than$1,000,000
Show liquor liability coverage on Certificate of Liability Insurance
Include a copy of your New York State Liquor Authority Marketing Permit

Important Notes:

• Please be sure the vendor name throughout the entire application is exactly the same as on your Certificate of Liability Insurance
• Please make sure your insurance agent has filled in Cornell Cooperative Extension Dutchess County as Additional Insured on the CG20 26 Additional Insured–Vendors Form or Comparable Form (cannot be handwritten)
• The Taste NY Market at Todd Hill Vendor Requirements form must have the top filled out, initialed #3C (if you are not required to carry Workers’ Comp), and filled out and signed at the bottom(name of vendor, authorized signature and print name). Be sure vendor name is exactly the same as on your Certificate of Liability Insurance.
• Include your W-9 Request for Taxpayer Identification Number and Certification
• Please read the rules document before completing this application

Please see the required forms and examples in this folder here

Please note the following changes we are making to the market this year

We will not be a designated Farmers’ Market. We have found that our market is best for craft beverage vendors and vendors selling value added products and other specialty craft goods. We are encouraging artisans and textile vendors to apply.
We will switch hours to 12 – 4 pm. This is when traffic in the store is the highest during weekends.

We are moving away from a weekly summer market and will be implementing 3-day market blocks during Holiday weekends. This decision was made in response to inclement weather that has disrupted the market usually around end of July and beginning of August. We have also determined this to be the best approach for generating high vendor sales.

Our market will operate on Fridays, Saturdays, and the Sunday/Monday of the following Holiday Weekends: Memorial Day Weekend, July 4th Weekend, Labor Day Weekend, and Indigenous People’s Day weekend.

There will be a rent fee of $50 per day for all vendors. Vendors that chose to sign up for a 3-day market block in full will receive a 20% discount on rent for that market block.

Our application fee is now $30.

We are implementing the following Market Promotions:

• Advertising the Outdoor Market on Google events, online regional magazine event calendars, and social media channels
• Creating Google Ads focused on the Outdoor Market
• Print advertising in county and regional publications during the market season
  Posting Outdoor Market blog content on our website

Please direct questions about insurance requirements to Francheska: fk232@cornell.edu
Please direct questions about scheduling, logistics, references, and fees to Melissa: mh2268@cornell.edu

Market Goals:
As a vendor I will actively support the goals of the Taste NY at Todd Hill Outdoor Market to:

• provide area residents and visitors with fresh, high quality, food products, and other specialty products
• educate customers regarding products sold at the Outdoor Market and make customers aware of issues important to farmers, food producers, makers and consumers in the Hudson Valley and New York State.
• operate an Outdoor Market that is safe and pleasant and that meets the needs of both customers and vendors.
• operate the Outdoor Market, not only as a venue for the direct sale of food and agricultural products but as a resource that is an integral part of the community.

Outdoor Market Blocks and Hours:

• Labor Day Weekend (Friday August 30th, Saturday August 31st, Monday, September 2nd)
• Indigenous People’s Day Weekend (Friday October 11th, Saturday October 12th, Monday October 14th)
  Hours: Fridays from 12:00 p.m. to 4:00 p.m.

Application Requirements and Fees:

• Submit by July 19th for Labor Day Weekend Block
• Submit by September 30th for Indigenous People’s Day Weekend Block
• $30 Non-Refundable Application Fee (payable with completed application; subject to review and approval).
• Please make a check payable to Cornell Cooperative Extension Dutchess County and submit with application. Todd Hill Outdoor Market c/o CCEDC, 2715 Route 44, Suite 1, Millbrook, NY 12545

Outdoor Market Rents and Vendor Types:

Anchor Vendor
Sign up for 3 consecutive market days per Outdoor Market Weekend Block and receive a 20% discount on rent fees
$50 per market day per 10’ x 10’ space x 3 = $150, discounted to $120 with secure overnight tent storage on site
Rent payment is due 1 week prior to the start of the block

Featured Vendor
Sign up for 2 total market days per Outdoor Market Weekend Block
Pay $50 per market day per 10’ x 10’ market space
Includes tent storage
Rent payment is due 1 week prior to the start of the block

Pop-up Vendors
Sign up for 1 market day per Outdoor Market Weekend Block
Pay $50 per market day per 10’ x 10’ market space
Does no include tent storage
Rent is paid on-site in cash on the day of market

*Additional tent length will only be allowed if Market Manager permission is granted, there is a $5 additional fee per linear foot.

There are 8 market spaces per market day. Spaces are awarded in the order applications are received and/or at the discretion of the Market Manager based on category needs. We will do our best to accommodate requests.

Please note: The availability of make-up dates for cancelled markets due to weather are at the discretion of the Taste NY program management team.