Event Request & Budget Planning Form
Who is planning this event?
Name
*
First Name
Last Name
Position
*
Please Select
Alumni
Alumni Trustee
Assistant Secretary
Chaplain
Chapter President
Committee Chair
Committee Member
Executive Director
Media/IT Manager
Parliamentarian
President
Regional Coordinator
Secretary
Sergeant-at-Arms
Treasurer
Vice-President
Committee/Chapter
Phone Number
*
Please enter a valid phone number.
Email
*
example@example.com
Event Information
Name of Event
*
Anticipated Date of Event
*
Alternative Date (if any or N/A)
*
Anticipated Start Time of Event
*
Anticipated End Time of Event
*
Preferred Location of Event
*
Description of Event
*
What type of event is this? Check all that apply.
*
Meeting
Conference
Meal
Reception
Social/Recreational
Concert/Dance
Other
Anticipated Attendance Event
*
Who do you anticipate will attend this event? Select all that apply.
*
SAU Students
SAU Faculty & Staff
SAU Alumni
Community Members/Non-University Guests
Minors (anyone under the age of 18 who is not currently enrolled or admitted to SAU)
Other
Will there be a fee for attendees, vendors, sponsors, etc. to participate in the event?
*
Yes
No
Unsure
If yes, please list suggested fee(s)?
Do you anticipate any of the following at your event?
Please select yes, no, or unsure.
Are you inviting an elected official (local, state or federal)?
*
Yes
No
Unsure
Are you inviting someone campaigning on behalf of a candidate for public office?
*
Yes
No
Unsure
Speaker/Presenter with national or international recognition.
*
Yes
No
Unsure
Tents larger than 10' x 10'
*
Yes
No
Unsure
Race or walk (5k, fun run, etc.)
*
Yes
No
Unsure
Outdoor amplified sound
*
Yes
No
Unsure
Band or DJ
*
Yes
No
Unsure
Is your events a dance or concert?
*
Yes
No
Unsure
Will alcohol be served?
*
Yes
No
Unsure
Selling items (merchandise, tickets, food, etc.)
*
Yes
No
Unsure
Expected Revenue
*
Revenue Source
Vendor
Revenue ($)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Expected Revenue ($)
Expected Expenditures
*
Expense
Vendor
Cost ($)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
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17.
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19.
20.
Expected Expenditures ($)
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