PP: 2025-2026 Troop Product Manager and ACH Debit Agreement

2025-2026 Troop Product Manager and ACH Debit Agreement
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Service Unit: *
Troop Number: *
Name: *

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I am Troop Product Manager for:*

2025 Fall Product Program2026 Cookie Program
For 2026 Cookie Program, if my troop has a 10% increase over last year, order me the following size for my t-shirt:*
For 2026 Cookie Program, if my troop has a 30% increase over last year, order me the following size for my hoodie:*

Summary: The Troop Product Manager (TPM) provides girls with the opportunity to learn life skills and earn funds for the troop by facilitating participation in the Fall Product Program and/or Cookie Program. This volunteer will have the enthusiasm and ability to generate positive relationships among other volunteers, caregivers, and the community to ensure that girls can discover themselves, connect with others, and take action to make the world a better place through the Girl Scout Leadership Experience (GSLE)

Accountable to: Troop Leader (TL), Service Unit Product Organizer (SUPO) and Council Product Program Staff

Fall Product Program Length of term: August through January

Cookie Program Length of term: December through April

Qualifications:
- Must be at least 18 years old and a registered member of GSUSA with an approved Criminal Background Check.
- Accepts the principles and beliefs of Girl Scouting, and support local and national Girl Scout policies and procedures.
- MUST have access and skill set to operate a computer, internet, and email.
- MUST be current with your financial obligations; no past product program debt or outstanding checks.
- Possess excellent organization and communication skills, problem solving capabilities and the ability to maintain accurate records.
- Serve as a positive example for girls by modeling positive attributes such as reliability, respect for others, inclusiveness, good manners, and a positive attitude.
Responsibilities:
- Complete the following trainings:
  - Fall Product Program for New Troop Product Managers
  - Cookie Program Basic Training for New Troop Product Managers
  - Troop Safety (gsLearn)
  - Funding the Fun: Managing Girl Scout Troop Finances (gsLearn)
  - GSKH Financial Management
- Ensure all girls participating in the product program(s) are registered members of GSUSA, have turned in a signed 2025-26 Product Program Participation Permission Form, and are current on their financial obligations prior to distributing the Girl Order Cards.
- Provide product program training for Girl Scouts and their caregivers which include GSUSA Internet Safety Guidelines, physical safety guidelines, program activities and customer service.
- Ensure adherence to product program dates and procedures.
- Collect, calculate and input or verify girl's product orders in the designated online ordering system.
- Coordinate product pick-up with the designated delivery site coordinator and distribute product to girls in a safe and timely manner.
- Will not allow girls to combine sales that do not live in the same household.
- Maintain contact with leader/girls/caregivers, SU Product Organizer (SUPO) and/or Product Program Staff during the product program season.
- Maintain accurate records of all program transactions; product, money and recognitions, by obtaining a signed receipt for each transaction, no matter how information was received; text, email or some form of online payment system. ALL transactions must be managed by a registered and approved adult and recorded/input in the designated online vendor system.
- Complete the online End-of-Program Audit process as designated for each product program.
- Forward any information and documentation regarding girls with an unpaid balance to the Council Product Program staff by the last due date for each product program.
- Pick up girl rewards from the SUPO/Rewards Organizer (RO) and promptly distribute all items to the girls at the conclusion of each product program.
Important Notes:
- Girl Scouts of Kansas Heartland reserves the right to collect product from the troop for not adhering to the program dates and procedures established by GSKH.
- If the Troop's filed audit is not received by the final due date of each product program series, the Council will ACH Debit the amount due to Council based on the online system reporting. The Troop will be considered UNAUDITED and will not be eligible to participate in any further product programs. Recognitions and incentives will be withheld for the troop.
I have read and understand the qualifications and responsibilities needed to fulfill the role of Troop Product Manager:*

YesContact Me. I have questions.

ACH Debit Agreement

I acknowledge on behalf of the Troop stated within:

1. Girl Scouts of Kansas Heartland (GSKH), will debit your troop checking account on completion of the End-of-Program audit regarding the designated product program dates, for the amount due to GSKH listed in the online system reports and/or filed audit. If a filed audit is not received by the last date of the designated product program End-of-Program audit process, GSKH will debit the troop checking account based on the Balance Due reflected in the online system.

2. Troop Product Manager's are responsible for depositing all product program funds into the troop checking acoount and making sure there are sufficient funds to cover the ACH Debit for the Balance Due to GSKH. GSKH will repeat a debit that fails for any reason.
Provide Troop Checking Information Here

DO NOT write "same as last year"
Troop Checking Account Information*

Troop Product Program Manager (TPM) Agreement:

I have read the Troop Product Program Manager Job Description, qualifications and responsibilities as outlined; and I agree to accept the position with the full knowledge that I am responsible for a complete accounting of products and related monies for the troop.
- I agree to fulfill these duties to the best of my ability.
- I understand that the Council must be paid in full and any unpaid balances must be filed with Girl Scouts of Kansas Heartland (GSKH) by the end of each product program audit deadline.
- In the event of failure to provide GSKH with the information requested for any outstanding debtors, I will be responsible for the outstanding balance due and any costs associated with the collection process.
- In addition, girl recognitions and TPM incentives will be withheld until an approved audit is filed and the outstanding balance has been resolved.
- I also understand that any misuse or failure to appropriately deposit Product Program funds on my part, may result in legal action taken against me by the Girl Scouts of Kansas Heartland.
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