Stuttgart Community Spouses' Club

Please read the instructions carefully. Direct questions to scsc.welfare@gmail.com.

Note: Completing this grant application does not guarantee an award!

Note: An award from a previous year does not guarantee an award. Available funds, demonstration of need and fundraising activities, and compliance with SCSC regulations will impact a grant award.

IMPORTANT INFORMATION

1) Organizations have the opportunity to receive up to 3 grant awards per Board Year. The maximum amount any organization can receive per year is $7,500. The maximum amount per request is limited to $5,000.

2) Requests can be submitted by the 15th of each month, August - April; applications received by midnight on the 15th will be considered for that month's awards, but after the 15th will be considered in the next month.

3) Organizations eligible for grant funds must be recognized as an organization or informal fund. This means the organization has a bank account. Checks can only be written to an organizational account tied to the organization applying for the grant. Student clubs/sports must have a separate accounting system within a Student Activity Fund (SAF) to receive grant funds.

4) Grants will be awarded based on the need, the organization's demonstrated ability to fundraise to support a portion of the activity or purchase, and the overall community impact of the activity or purchase being supported by community grant funds.

5) For lodging requests, the Welfare Committee will follow the $50/per person per day double occupancy or 85% of cost of hotel (whichever is lower).

6) If your organization has a Community Bank Account, funds will be transferred directly. If your organization has an account at another bank, a check will be written. Checks can be picked up on at the Patch Thrift Shop by arrangement with the Grants Chair. CHECKS MUST BE CASHED WITHIN 7 DAYS OF RECEIPT OR BEFORE THE EVENT OR PURCHASE.

7) Grant funds must be utilized and reconciled 30 days after the event.

8) Include estimates for activities/items that you are requesting. Please clearly explain what specific items you would like SCSC to help support. The application must specifically demonstrate the need for the amount requested. If you ask for $5,000 for train tickets, but train tickets cost $2,000, then the organization would only be considered for a $2,000 award.

9) Grant funds that have not been utilized must be returned to the SCSC. Grant funds are not transferrable to another activity or purchase. Return of unused funds should be coordinated with the SCSC Grants Chair.

Please review the additional guidelines for SCSC grants on the Grants webpage at: https://stuttgartspousesclub.org/grants.

Name of Organization Requesting Funds*

Name of Organization for banking purposes*

Is this the organization's First, Second or Third Grant Request this Board Year?*

Date of Request*

Date

Date funds are needed by (your event date or your invoice due date, which ever is first)*

Date

Applicant's Name (Grant Representative)*

First NameLast Name

As the grant representative, I agree to provide the required reconciliation documentation within 30 days after the event or purchase.*

I agreeIn my absence I will designate a representativeI need more information about this process

Telephone Number*

Email Address*

example@example.com

Title of Event/Project

Total amount of project/event/item (include the total, not only what you are requesting)*

Amount Requested ($5,000 USD is the maximum amount Aug-Apr)*

How many people will participate in this event or project?

This number must match the attached financial worksheet

How many items/rooms will this grant go toward?

Please describe the project, event, or purchase to be supported with SCSC funding*

Be specific as to how this project, event, or purchase enhances the Stuttgart military community. This is your opportunity to explain, in detail why your organization is in need of funds.

Please describe the organization's fundraising activities to support this project, event, or purchase. If your organization is unable to fundraise, please explain why and how else you obtain the funds.*

Please note that the SCSC looks favorably on organizations that fundraise.

How much has the organization raised in funds for the project/purchase/event?*

How much is each family/individual contributing for the project/purchase/event?*

Type 0 if this question does not apply

For school requests, I have first asked my PTO/PTA/PTSA for fund assistance.*

For school requests, what was the PTO/PTA/PTSA response to request for funds? We do not require formal documentation. *

For non-school groups, please type that you are a non-school group.

For school requests, how much is PTO/PTA/PTSA contributing to the project/purchase/event?*

Type 0 if this question does not apply

Has your organization requested funds from any other charitable entity besides SCSC for this item (ex: VFW)?*

YesNo

If you have requested funds from another entity, how much have you received for this item? (Do not include PTO/PTA/PTSA)

I verify that these funds will be used to support the local STUTTGART military community*

YesNo

Event and Annual Budget Attachment*

Browse Files

Please attach a copy of organization's current annual budget or projected budget. This includes all expenses and fundraising monies.

Estimates Attachment*

Browse Files

Please attach actual cost estimates such as screenshots of items you are requesting, actual invoices, actual bus estimates from the company, etc. This should NOT be a hand-written document of what you think the cost is estimated to be.

Have you provided all information?*

Stuttgart Community Spouses' Club (SCSC)