CJOnTrax Booking Form

Event Organiser Name*

First NameLast Name

Email*

example@example.com

Phone Number*

Please enter a valid phone number.

Event Organiser Home Address*

Street Address

Street Address Line 2

CityCounty

Postcode

Event Date*

Date

Venue Contact Name & No*

Event Start Time*

Event Finish Time*

Venue Address*

Street Address

Street Address Line 2

CityCounty

Postcode

Event Type*

Would you prefer black or white DJ booth & speaker stand covers?

Would you like information from my preferred partners for any other services such as buffet, photobooth, room decor (balloons, table decorations, light up numbers/letters, dance floor, candy cart, prosecco wall etc)

Additional Event Information (Names/ages/speeches/cake/buffet information etc, Also note any dress code required such as black tie, other wise will be smart casual (black shirt & jeans)

Music Preferences (Please give details of any special information regarding the booking, and/or any musical preferences you may have, from “absolute musts” to “absolute must nots”. (e.g. title, artist, era or style).

TERMS AND CONDITIONS

1. On receipt of a non-refundable £50 deposit, CJOnTrax hereby agrees to provide a DJ service for the Event Organiser at the specified location and date. Remaining balance of the agreed package price is to be paid a minimum of 30 days before event. If event is less than 30 days from date of booking, payment is due in full at the time of booking.
An invoice detailing deposit due, payment method and dates of final payment due will be sent on submission of this booking form. Your booking is not confirmed until £50 deposit is received.
On receipt of booking form your date will be held provisionally for 48 hours. If deposit is not received within 48 hours of invoice, your date may be opened for booking by others.

2. The DJ Service shall consist of providing musical entertainment by means of a recorded music format and agrees to render my professional services and all times to have complete control of my program. All equipment shall be provided by CJonTrax where the venue does not have pre-installed/fixed equipment of their own.

3.CJonTrax shall arrive at the event one hour before starting time to setup and conduct sound and lighting checks. We require safe parking access to load and unload our vehicle, this must be well lit and free from any obstruction. Where the venue does not have its own parking facilities, CJonTrax reserves the right to pass on any additional parking fees for refund by the client.

4. Travel costs are included where the venue is within 25 miles of G81 4DP. Any additional mileage will be an additional cost of £0.40 per mile and will be added to the initial booking invoice.

5. It is the responsibility of the Event Organiser to ensure safe and adequate power and setup space is available at the venue – minimum requirements 2 double sockets within 5m of setup location, a minimum setup space of 4m x 2m.

6. The agreement of CJonTrax to perform is subject to proven detention by accidents, riots, strikes, epidemics, acts of God, or any other legitimate conditions beyond their control. If such circumstances arise, all reasonable efforts will be made to find a replacement at the agreed upon fees. Should CJonTrax be unable to procure a replacement, the Event Organiser shall receive a full refund. The Event Organiser agrees that in all circumstances, CJonTrax liability shall be exclusively limited to an amount equal to the performance fee and that CJonTrax shall not be liable for indirect or consequential damages arising from any breach of contract.

7. If the event is to be postponed, provided that more than 30 days notice has been provided, CJonTrax will endeavor to move the contract to the new date where feasible. In the event of a cancellation, where some services have been already provided or CJonTrax has incurred costs these will be deducted from any refunds pending. The following cancellation charges will apply for short notice periods:

More than 30 days prior to event, loss of £50 deposit with any additional monies already paid to be refunded.

Less than 30 days but more than 14 days prior to event 50% of event booking value with any additional monies already paid to be refunded.

Within 14 days prior to event 75% of event booking value with any additional monies already paid to be refunded.

Within 7 days prior to event 100% of event booking value.

8. The Event Organiser agrees to provide adequate supervision of guests and will ensure that venue management adequately supervises customers and or staff on-site premises. Please note: Where the function may include guests under the age of 16 years, the client, (or parent) is responsible for the behavior and safety of any minors attending the venue. The client will provide and maintain adequate adult supervision at all times. CJonTrax will not be liable for the supervision of minors. Unwarranted Abuse or threatening behavior from the hirer, hirer’s guests, venue management, or venue staff will not be tolerated and will result in the performance being terminated with no loss to CJonTrax. The Event Organiser agrees that compensation for any loss of or damage to performing DJ’s equipment, vehicle(s), or personal belongings caused by the hirer’s guests, venue customers, and or venue staff may be sought including any additional costs.

9. CJonTrax does not allow guests or clients to MC, Rap, Sing Songs or use the microphones, connect phones, tablets, or laptops to the mixer or PA unless a prior agreement has been made.

10. On agreement of these Terms & Conditions the Event Organiser agrees to allow CjonTrax to use pictures and / or video images taken at the above-mentioned event for promotional uses (Photos/Videos of children will not be taken).

CJonTrax Booking Form