Troop Cookie Coordinator Appointment Letter

Position Title: Troop Cookie Coordinator (TCC)
Term: One Year (renewable)
Appointed by: Troop Leadership Team
Accountable to: Troop Leader, SUCC, and Product Programs Department
Purpose: Organizes & facilitates the cookie program for the troop

Qualifications:

Ability to dedicate time needed to conduct troop cookie program activities from November to May
Have access to a computer with internet connection and an active email address
Strong computer skills and ability to direct others
Ability to work with numbers and keep detailed records
Ability to communicate and cooperate with girls and adults from diverse backgrounds
Ability to motivate girls and problem solve in a positive manner
Have no outstanding debt with Girl Scouts of Middle Tennessee
Registered as a Girl Scout Adult (18+) and has a current and approved criminal background check on file

By clicking each block you acknowledge each of the statements below:*

I agree to have the troop funds in the troop bank account to cover the first ACH pull before 2/14/2025. The amount due is located on the Sales Report on the eBudde system and a reminder will be emailed to the contact on the eBudde system.I agree to have the troop funds in the troop bank account to cover the final payment due to council before 3/17/2025. This amount is located on the Sales Report on eBudde and a reminder will be emailed to the contact on the eBudde system.I have no outstanding debt with Girl Scouts of Middle TennesseeI am at least 18 years of age, a registered member of Girl Scouts of Middle Tennessee, and have a current and clear criminal background check on fileI understand that the ACH pulls to pay the council for the troop cookies will happen on 2/14/2025 and 3/17/2025 first thing that morning.

Principal Duties and Responsibilities:

Plan and conduct a safe, fun, and successful cookie program.
Guide girls as they set goals to carry out their planned activities.
In coordination with the troop leader, schedule and conduct training
for girls and their parents/guardians on the mechanics of the Girl Scout Cookie Program
Discuss and encourage teamwork, leadership, communication skills, and money management with the girls.
Stress safety as outlined in Volunteer Essentials and Safety Activity Check Points.
Meet all deadlines set by council.
Will be available for cookie pickup in February or have a representative for the troop.

Administrative Duties:

REQUIRED to attend cookie program training conducted by SUCC or the online modules.
Must complete a Troop Cookie Coordinator Appointment Letter electronically before the Service Unit cookie training to receive troop materials.
Must schedule a parent/guardian meeting to inform families about the Girl Scout Cookie Program and program procedures, obtain written/electronic permission from the parents/guardians of each Girl Scout participating in the Girl Scout Cookie Program on the form provided by the council, and stress that once received, cookie inventory cannot be returned to the troop or the council.
For troops opting out of rewards, the TCC will ensure each troop member's parent or guardian has signed and agreed to the opt out through the Cookie Program Parent/Guardian Permission and Responsibility Form. Otherwise, TCC is responsible for purchasing rewards.
Must collect girls’ order cards, prepare the troop initial order, and submit the troop’s order and reward order in the eBudde system by the specified date.
Will pick up the troop’s cookie order from the delivery site and promptly distribute to girls and parents/guardians and obtain a signed receipt from parents/guardians for any exchange of product and/or money.
Will verify and submit the final reward order, obtain the girl rewards (if applicaple) from the Service Unit Cookie Coordinator, and promptly distribute to the girls.
Must deposit all money collected into the troop checking account promptly and frequently.
All monies due to council will be collected from troops via ACH debit.
Should notify the SUCC if questions or concerns arise.

The Council Agrees To: Provide training, all materials and ongoing support through trained volunteer leadership.

Service Unit Number*

Troop Number*

How many girl packets will you need?

One packet includes 1 order form and 1 goal card

I am currently registered as a:

Troop Cookie Coordinator:*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Email for EBudde*

example@example.com

Phone Number*

Cell Phone Number

I have read and reviewed the responsibilities for the troop cookie coordinator and agree to fulfill these duties to the best of my abilities. I understand that I am responsible for all cookies I signed for on delivery. I will collect money due from parents/guardians and deposit all money received for cookies into the troop account. Should outside collection procedures and/or legal action become necessary, I will be responsible for paying all related collection costs and legal fees incurred by Girl Scouts of Middle Tennessee or their representatives. The only exception to this is proof of debt owed by someone else within the troop. This appointment is valid for one year when signed by both Troop Cookie Coordinator and the Service Unit Cookie Coordinator.

By filling out this form electronically I agree this is a binding agreement between Girl Scouts of Middle Tennessee and your name* for the 2025 Girl Scout Cookie Program for the items above.

Signature*

Email

example@example.com

Date*

Date