Position Title: Service Unit Cookie Coordinator (SUCC)
Term: One Year (renewable)
Recruited by: Service Unit Leadership Team & Regional Executive
Appointed by: Product Programs
Accountable to: Product Programs Department
Purpose: Responsible for administering the service unit’s cookie program
activity, timely financial reporting, and providing programmatic
support to Troop Cookie Coordinators (TCC)

Qualifications:

• Ability to dedicate time needed to conduct the cookie program activities from November to April
• Ability to interpret, support, and train others in the objectives of the program
• Strong computer skills and ability to direct others
• Ability to communicate and cooperate with adults from diverse backgrounds
• Ability to motivate troops and problem solve in a positive manner
• Have no outstanding debt with Girl Scouts of Middle Tennessee
• A registered Girl Scout Adult and have a current criminal background check on file.

Administrative Duties:

1. Should attend council kick off & training to become familiar with processes and objectives of the Girl Scout Cookie Program.
2. Will secure a delivery point for the initial cookie order.
3. Should ensure all TCCs attend the SU Training/Information session, review procedures and responsibilities with TCCs, and distribute program materials to trained TCCs only.
4. Will collect electronically signed Troop Cookie Coordinator Appointment Letters prior to distributing program materials.
5. Will attend monthly service unit meetings during the cookie program.
6. Will meet all deadlines for turning in service unit booth sign ups as required for the council cookie program.
7. Must verify eBudde troop settings and contacts have been updated including designation of “Primary Contact” on each troop in the SU.
8. Must verify entry of troop initial cookie orders and all reward orders in the eBudde system by the specified date.
9. Will facilitate delivery of initial cookie orders to troops, obtain signatures for receipt of cookies, and keep receipts for all cookies received and distributed.
10. Will conduct a booth sale site lottery within the service unit for troops before mid-January if applicable.
11. Must maintain regular contact with TCCs throughout sale, monitor problems, and celebrate successes.
12. Will verify entry of Troop Final Reward Order in eBudde by the specified date.
13. Will work closely with TCCs to complete and file any family or troop delinquency with proper documentation.
14. Will review documentation from the TCCs and submit all final documentation to council by the specified date.
15. Should work with neighboring SUCCs to obtain approval for booths requests outside the service unit.
16. Will receive shipment of Troop Rewards and issue to TCCs promptly.

The Council Agrees To: Provide training, all materials and ongoing support through trained volunteer leadership.

I have read and reviewed the responsibilities for the Service Unit Cookie Coordinator and agree to fulfill these duties as well as those of any additional volunteer cookie positions I may hold, to the best of my abilities. I understand that I am responsible for all cookies I signed for on delivery. Should outside collection procedures become necessary, I will be responsible for paying all related collection costs and legal fees incurred by Girl Scouts of Middle Tennessee or their representatives. The only exception to this is proof of debt owed by someone else within my service unit. The appointment is valid when signed by both Service Unit Cookie coordinator and Product Programs staff.