APPLICATION FOR COMMUNICATION AND EVENTS (ACE)

  • Application for Communication and Events (ACE)

  • The church facilities are available for River West Church ministry events and those of our recognized ministry partners. We ask that requests be submitted at least 7 weeks prior to to the event date. For room requests only with no communication, then 2 weeks prior to the event date. If your ACE form does not comply with these time frames, your event request may be denied. 

     

    If your event requires coordination with our Production Director, Event Coordinator, or Childcare Coordinator, please reach out to them before filling out the ACE form to make sure that they are available to assist with your event. If they are not available, you will be responsible for coordinating your own food, production, etc.


    Following this lead time enables multiple components of our process to function effectively:  the ACE Team to review your request; the Communication Team to implement various means of publicity/promotion; and the scheduling, coordinating, planning, and logistical transitioning related to the Facility Team. Thank you!

  • Form Admin Use Only

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  • General

  • ACE Form Submission Date:
     / /
     :
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
  • Event Location:*
  • Are you a River West staff member?*
  • Have you checked the eSpace facility calendar yet?*

  • Dates + Times

  • Event Is:*
  • Date:*
     - -
  • 1st Choice Date:
     / /
  • 2nd Choice Date:
     / /
  • Start Date:
     / /
  • End Date:
     / /
  • Frequency:
  •  :
    until
     :
  •  :
  •  :

  • Communication

  • Should this event be considered for various means of publicity/promotion?*
  • Do you need supplemental materials?*
  • Date for Promotion to begin:*
     - -
  • Is a Registration, RSVP, or Sign-Up Form required for this event?*
  • Start Date (Registration/RSVP/Sign-Up):
     - -
  • End Date (Registration/RSVP/Sign-Up):
     - -

  • Rooms + Equipment

  • Set Up:*
  • Equipment Needs:*
  • What date did you receive approval from the Production Director (Jacob)?*
     - -
  • When asking for an audio/visual tech in the sanctuary, what are your needs?*

  • Food + Beverages

  • Will Food Or Beverages Be Served?*
  • Is Kitchen Use Requested?*
  • Which Kitchen?*
  • Who is Responsible for Food/Beverage Preparation*
  • What date did you receive approval from the Event Coordinator (Marsha)?*
     - -
  • Has This Person Received River West Training?*

  • Child Care

  • Is Child Care Being Requested?*

  • Childcare Notice & Request Section

    Childcare is not guaranteed and depends on volunteer availability. We’ll notify you if we’re unable to accommodate your request. Thank you for your understanding.

     

  • What date did you receive approval from the Child Care Coordinator (Julie C)?*
     - -

  • Facility Access / Safety Team

  • Does anyone in your group have key/security access to the church?*
  • Does this event need a Safety Team?*

  • Additional Info

  • Please choose which supplemental materials you would like for your event:

  •  
  • Should be Empty: