Informal Access Request Form

1.1 Process

Please complete this form to view information held by Council. To request to view a file related to a property, building or DA please refer to - Informal Request to View a Property File. 

There is no application fee for an Informal Access Request under Schedule 1 - Government Information Public Access (GIPA) Act 2009. However, fees may be payable per page for copying documents (if you request copies), depending on the size of the page in accordance with Council's adopted fees and charges. 

If you need more information to help complete this form please contact Customer Service on (02)6226 1477or visit our website www.yassvalley.nsw.gov.au. Once your application is received a Council Officer will contact you if further information is required. 

Please note:

• Applications are assessed within 7-10 working days but can take longer to finalise. 
• Document access will be provided via Councils online portal (unless otherwise stated). An email message (from a No-reply email) will be sent to you using the email address provided on this form wiht instructions on how to access the portal. It will remain on the portal for twenty one (21) days. 
• Information provided on the Online Portal may contain Personal Information which is protected under the Privacy and Personal Information Protection Act 1998 (PPIP Act). It is a breach of PPIP Act to use or release this information without permission. 
• Some documents may be subject to Copuright under the Copyright Act 1968 (the Act). Any further reproduction or comunication of these documents, without the express written consent of the copyright owner, will be infringing on the copyright protection under the Act. 

1.2 Open Access Information

Some of the documents held in Councils records are classified "open access documents" under Section 18 of the Government Information Public Access (GIPA) Act. This means any member of the public is able to obtain copies of these documents without permission from the creator or owner of the document. 

For more information on what documents are defined as "Open Access Information", please refer to Councils Agency Information Guide.

1.3 Formal Access

If a member of the public wishes to obtain copies of such information that:

• Is not available via Proactive or Informal Release; or
• Involves a large volume of information, requires extensive research and accordingly involve an unreasonable amount of time and resources to produce; or
• Contains personal or confidential information about a third party which may require consultation; or 
• Is of a sensitive nature that requires careful weighing of the consideration in favour of and against disclosure;

then he or she will be required to submit a formal request under the Government Information Public Access (GIPA) Act 2009, to which a $30 application fee applies.

For more information about the GIPA Act please refer to Councils Agency Information Guide. 

1.4 Privacy & Personal Information Protection Notice

Purpose of collection: Public access to Councils documents

Intended recipients: Council staff and public access under Schedule 1 - Government Information (Public Access) Act 2009.

Supply: Voluntary, a consequence of non provision is that insufficient information will be provided. 

Access/Correction: Requests for access/correction of information under Schedule 1 - Government Information (Public Access) Act 2009 or Privacy & Personal Information Protection Act 1998.

Storage: This form will be saved into Councils main document management database. 

Please describe the information you would like to access in enough detail to allow us to identify it. 

Note: If you do not provide enough details about the information you are requesting, your application may be refused. 

I declare that I have read the information provided on this form and by submitting this form to Council, agree to adhere to the process stipulated herein when it comes to requesting to and managed by Council. I accept to receive requested information via Council's online portal (unless otherwise stated).