ROTATING VENDOR APPLICATION

2024 -2025 WINTER GREENMARKET  

October 26, 2024 through May 17, 2024

Old School Square

Downtown Delray Beach, Florida

 

APPLICATION DUE DATE AND TIME:

Continuous - Rotating Vendor Applications are reviewed on a rolling basis as space is available at the GreenMarket. 

The GreenMarket is an open-air farmers market that is operated and managed by the Delray Beach Community Redevelopment Agency. Located in downtown Delray Beach, it has been a Saturday morning destination for almost 30 years.

Started in 1996, the Winter GreenMarket has grown to over 65 of South Florida’s premier farmers, bakers, and small batch culinary artists, featuring locally grown produce, artisan baked goods, cheeses, farm fresh eggs, fresh caught seafood along with vegan, vegetarian, organic selections, and so much more. Additionally, the GreenMarket features live music, and cooking demonstrations with local chefs who shop for and showcase the freshest GreenMarket ingredients in creative dishes that can be recreated at home.

Supplemental Nutrition Assistance Program and Fresh Access Bucks Program

The Supplemental Nutrition Assistance Program (SNAP) was launched at the GreenMarket in January 2022 to help community members enjoy a better quality of life through healthy, local food options. Shortly after the launch of SNAP, the Delray Beach CRA was selected as an approved Fresh Access Bucks (FAB) Provider by Feeding Florida, which is the state’s network of food banks working to solve hunger. Through the FAB Program, additional benefits (up to $40 every GreenMarket day) are provided to SNAP recipients for the purchase of locally grown produce at participating qualified GreenMarket vendors. GreenMarket Vendors who sell SNAP and/or FAB eligible products are encourged to participate in the programs. 

Delray Beach Community Redevelopment Agency

The Delray Beach Community Redevelopment Agency (CRA) was established by the City of Delray Beach Commission on June 18, 1985, to guide the City in its redevelopment efforts. The purpose of the CRA is to revitalize the physical environment and the economy of the CRA District.  To achieve its goals and fulfill its mission, the CRAs projects and programs are designed to be mutually supportive. The GreenMarket provides an outlet for community members to learn about the CRA and its redevelopment activities. The GreenMarket is also one of the programs of the CRA that helps advance its mission as it supports more local, small businesses, of which a large number use the GreenMarket as their only in-person location to meet and sell to customers.

To learn more about the CRA, please visit delraycra.org or call 561-276-8640.

The Winter GreenMarket’s 29th season begins on Saturday, October 26, 2024, and runs through Saturday, May 17, 2025. The GreenMarket is open every Saturday from 9AM to 2PM except for Saturday, December 14, 2024, (City of Delray Beach Holiday Parade), Saturday, March 15, 2025, (City of Delray Beach St. Patrick’s Day Festival) and Saturday, April 5, 2025, (Delray Affair) - the GreenMarket will be closed those three dates.

The Rotating Vendor booth/tent spaces at the GreenMarket provide local, small businesses who may not be able to commit to a full or half season an opportunity to set up a booth/tent space at the GreenMarket on a "pop-up" and/or rotational basis. 

A complete Rotating Vendor Application must be submitted in order to be considered for a Rotating Vendor booth/tent space (as available) at the upcoming 2024-2025 Winter GreenMarket Season. Incomplete Rotating Vendor Applications will not be considered. It is the the sole responsibility of the applicant to submit all required information and documentation as stated in the Rotating Vendor Application and ensure that the Rotating Vendor Application is complete prior to submitting. The CRA will not be responsible for any unsubmitted or misdelivered Rotating Vendor Applications.

Rotating Vendor booth/tent spaces are limited and are available as space is available at the GreenMarket. 

Accepted Rotating Vendors will be able to set up at booth/tent at the GreenMarket on approved GreenMarket days. Availability of a Rotating Vendor booth/tent space is limited and is not guaranteed on any GreenMarket day. If space is available, accepted Rotating Vendors will be notified via email of the day(s) they are able to be at the GreenMarket. 

Rotating Vendor Applications and all required information may be uploaded and submitted electronically via JotForm. You may also print a copy of the Rotating Vendor Application and submit hardcopies of the Rotating Vendor Application along with all required documentation and information to the GreenMarket Manager at the CRA Office located at 20 N Swinton Avenue, Delray Beach, Florida, 33444.  

Accepted Rotating Vendors will be notified of their approved GreenMarket dates by email. 

Contact Information:

GreenMarket Manager

Lori Johnson

johnsonlori@mydelraybeach.com

20 N Swinton Avenue, Delray Beach, Florida, 33444

CRA Office: 561-276-8640

GreenMarket: 561-276-7511

To be eligible to apply to be a part of the GreenMarket, a Rotating Vendor must fall within one of the below Product Categories.

Rotating Vendor Applications will NOT be accepted for the following: CBD products, Kratom products, Kava products, nutritional supplements, professional services, multilevel marketing businesses and/or services, crafts (which includes, but is not limited to, handbags, clothing, jewelry, and similar items).

If you are interested in applying as a non-profit, please contact the GreenMarket Manager for a Non-Profit Application or visit the Delray Beach CRA website at www.delraycra.org.

Rotating Vendors shall select the Product Category that most aligns with the products you are applying to sell at the GreenMarket. Only one (1) category may be selected. Each category will require specific documentation to be uploaded in order for your Rotating Vendor Application to be deemed complete.

 

PRODUCT CATEGORIES:

• Farmer/Grower/Beekeeper: any produce grown or honey produced locally (within the State of Florida) (e.g. tomatoes, corn, radishes, lettuce, peppers, mushrooms, herbs, microgreens, citrus, mango, seeds, edible plants, etc.)
  • Required Information:
    
    • Location of farm,where produce is grown, or where bees are kept
    • Must be able to provide a farm tour (or tour of where produce is grown or where bees are kept) at the GreenMarket Manager’s request
    • Pictures of farm, where produce is grown, where bees are kept
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket

 

• Buy/Sell Produce: any produce sourced for resell at the GreenMarket. An emphasis will be placed on locally sourced (Florida) items. 
  • Required Information:
    
    • Source(s) of origin for products to be sold at the GreenMarket
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
       
• Plants/Flowers/Trees: any botanicals or plant material not meant for human consumption (e.g. fresh cut flowers and bouquets, orchids, bromeliad, potted plants, palms, non-invasive bamboo, butterfly bushes, pollinator plants/trees and native plants – no invasive species, seeds)
  • Required Information:
    
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
       
• Baker: Baked items must be produced/crafted/baked by Vendor; no buy/sell will be permitted (e.g Fresh baked breads, pastries, cookies, pies, muffins, bagels, gluten free, sugar free, paleo, vegan and vegetarian baked goods.)
  • Required Information:
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
    • Must select type of production: 
      • Cottage food – pictures must include correct labeling
      • Commercial kitchen
         
• Dairy: An emphasis will be placed on locally sourced (Florida) items (e.g. free range eggs (chicken, duck, quail), raw milk (must be correctly labeled), butter, yogurt, specialty cheeses)
  • Required Information:
    
    • Source(s) of origin for products to be sold at the GreenMarket
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
       
• Seafood: An emphasis will be placed on locally sourced (Florida) and recently caught items (e.g. raw fish, shellfish, etc.)
  • Required Information:
    • Source(s) of origin for products to be sold at the GreenMarket
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
       
• Meat & Poultry: An emphasis will be placed on locally sourced (Florida) items (e.g. fresh, smoked, cured grass fed and finished beef, free range poultry, humanely raised pork, rabbit, duck, etc.)
  • Required Information:
    
    • Source(s) of origin for products to be sold at the GreenMarket
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
       
• Gourmet: Specialty Prepared Foods: Items must be handcrafted and locally produced by Vendor (e.g. hummus, spreads, dips, salsas, vinegars, oils, pickled products, nut butters, jams, granolas, broths, sauces, pasta, spices, teas, coffee, grains, beans, nuts, dried fruit, rice, etc.)
  • Required Information:
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
    • Must select type of production:
      • Cottage food – pictures must include correct labeling
      • Commercial kitchen 

• Buy/Sell Gourmet: Specialty Prepared Foods: any prepared food product sourced for resell (e.g. hummus, spreads, dips, salsas, vinegars, oils, pickled products, nut butters, jams, granolas, broths, sauces, pasta, spices, teas, coffee, grains, beans, nuts, dried fruit, rice, etc.)
  • Required Information:
    • Source(s) of origin for products to be sold at the GreenMarket
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
       
• Restaurant/Café: Food and beverages prepared and/or served on site with the intention of the item being consumed at time of purchase (e.g. smoothies, juices, coffee, tea, barbeque, ceviche, burgers, sandwiches, empanadas, donuts, tacos, etc.)
  • Required Information:
    • Food Permit as required by Florida Department of Agriculture and Consumer Services
    • RECOMMENDED: Safe Food Handler food safety training
    • Must provide pictures of Rotating Vendor Booth setup
    • Must provide pictures of products
    • Cooking with open flame/propane: Must have up to date fire extinguisher in Rotating Vendor Booth at all times, a fire-retardant tent, must be compliant with Fire code NFPA 96, Chapter 10.10.  The Delray Beach Fire Dept. will perform weekly inspections on your equipment, if you are not in compliance you will be shut down immediately.  Three Fire Department violations in one season, will result in expulsion from the GreenMarket.
       
• Confectionary: Confection items handcrafted and produced by Vendor (e.g. chocolate, candy, etc.)
  • Required Information:
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
    • Must select type of production: 
      • Cottage food – pictures must include correct labeling
      • Commercial kitchen 
         
• Other Miscellaneous Products: non-food or non-produce items. All items will complement the focus of the GreenMarket (e.g. products a shopper might look for within a traditional grocery store) and must be produced by Vendor using agricultural products (e.g. soy/olive oil/shea butter soaps and/or candles, essential oils, self-care related items made from soy, shea butter, or olive oil, pet products, kitchen products made from hemp/bamboo/wood such as bowls, cutting boards, utensils, napkins, etc.)
  • Required Information:
    • Source(s) of origin for products to be sold at the GreenMarket
    • Pictures of Rotating Vendor Booth setup
    • Pictures of products to be sold at the GreenMarket
       

ALL ROTATING VENDORS ARE REQUIRED TO SUBMIT ALL INFORMATION AND ANY APPLICABLE LICENSES, PERMITS, ETC. THAT WOULD PROVIDE THE CRA WITH THE MOST INFORMATION TO CONSIDER WHEN REVIEWING ROTATING VENDOR APPLICATIONS. THE CRA WILL NOT REACH OUT TO APPLICANTS IF ANY REQUIRED INFORMATION OR DOCUMENTATION IS MISSING.

Please do not include stock photos of products or mockups of vendor booth. Actual photos of products and vendor booth setup are required. 

IMPORTANT NOTES:

• If you are operating under the Florida Cottage Food Industry laws all labeling requirements must be strictly adhered to. Pictures of products with correct labeling must be included with the Rotating Vendor Application. For more information, please visit the Florida Department of Agriculture and Consumer Services at: https://www.fdacs.gov/Business-Services/Food/Food-Establishments/Cottage-Foods

 

• If you are not operating under the Florida Cottage Food Industry laws, all processed foods and foods prepared on site must be prepared in accordance with the regulations set forth by the Florida Department of Agriculture and Consumer Services. A Food Permit shall be submitted with the Rotating Vendor Application if you are selling processed foods and/or if you are preparing food on site. For more information, please visit the Florida Department of Agriculture and Consumer Services at:  https://foodpermit.fdacs.gov/Guides/PermittingGuide.aspx

 

The Delray Beach CRA will review timely submitted and complete Rotating Vendor Applications. All decisions made by the Delray Beach CRA will be final.

The GreenMarket places a deliberate emphasis on fresh, locally grown and/or sourced food products and other agricultural items offered by local farmers, artisan food producers, and other handmade, locally produced products that complement the focus of the GreenMarket.  The GreenMarket strives to curate and maintain a balance of Vendors to create a unique destination for shoppers and visitors.

Rotating Vendor Applications will be reviwed on a continuous basis. Accepted Rotating Vendors will be notified of their approved GreenMarket dates, as space is available. Booth/tent space at the GreenMarket is limited, and space is not guaranteed to be available at every GreenMarket for Rotating Vendors.

The Delray Beach CRA reserves the right in its sole and absolute discretion to accept, reject, approve, or deny any or all Rotating Vendor Applications, in whole or in part, with or without cause without any liability to the CRA.  The CRA does not warranty or represent that any applicant will receive approval or acceptance into the GreenMarket as a result of the CRA receiving a Rotating Vendor Application or the result of any Rotating Vendor having product eligibility to apply to be a Rotating Vendor at the Greenmarket. The CRA and Rotating Vendor will be bound only if and when a Rotating Vendor Application, as it may be modified by the CRA, is approved and accepted by the CRA, and the applicable Rotating Vendor Agreement pertaining thereto is approved, executed, and delivered by the Rotating Vendor to the CRA, and the applicable conditions of approval are met by the Rotating Vendor, and then only pursuant to the terms of the Rotating Vendor Agreement executed by the Rotating Vendor and the CRA. 

 

INSURANCE

It is the policy of the CRA that as a condition of approval as a Rotating Vendor of the GreenMarket, the Rotating Vendor shall provide the CRA with copies of its Certificate of Insurance.  This requirement will be more specifically stated within the Rotating Vendor Agreement which will be provided to a Rotating Vendor if their Rotating Vendor Application is approved. All GreenMarket vendors are required to provide two Certificates of Insurance, one that will list the Delray Beach Community Redevelopment Agency and the other that will list the City of Delray Beach; the CRA and the City need to be listed as Certificate Holder and Additional Insured. The General Liability Insurance will require a minimum of $100,000 of coverage. Please do not submit these documents until you recieve notification that your Rotating Vendor Application has been approved. 

 
VENDOR EQUIPMENT & SUPPLIES

Each Rotating Vendor shall be responsible for providing all the necessary equipment and supplies to conduct its business at the GreenMarket. The GreenMarket does not loan, rent, or in any way supply Rotating Vendors with plastic bags, cash banks, chairs, tables, tents, etc. Tables and chairs located at the GreenMarket are provided for customer use ONLY.

Rotating Vendors will not have access to a power source (i.e. electrical outlet.)

Use of generators by any Rotating Vendor is at the sole and absolute discretion of the CRA due to limited space and proximity of booth/tent spaces; Rotating Vendors who desire to use generators shall indicate as such on the Rotating Vendor Application and such use will need prior approval from the CRA. Any approved generator shall be restricted to battery generators only. 

Rotating Vendors will not be able to use of deep-fryers due to limited space and proximity of booth/tent spaces.

 

VENDOR BOOTH/TENT SPACE

Rotating Vendors that are approved will have the use of one (1) 10' x 10' booth/tent space. Each booth/tent space to be used by a Rotating Vendor measures approximately 10’x 10’. Vendors will not be given a permanent and/or assigned GreenMarket booth/tent space. The GreenMarket Manager reserves the right to assign, limit the quantity of, or relocate any Vendor’s booth/tent space. Additionally, the GreenMarket reserves the right to relocate the entire GreenMarket as necessary. 

Use of additional space beyond the approved booth/tent space shall not be allowed. All equipment, products, tables, chairs, etc. must fit underneath a Rotating Vendor’s booth/tent space and may not impede upon any walkways or into another vendor’s booth/tent space. Sharing of booth/tent space by two (2) or more vendors and/or businesses shall not be permitted nor is subletting of booth/tent space.

Tents:

Rotating Vendors shall use a branded (business name) commercial grade 10’x10’ tent (any color) or if unbranded, an all-white, commercial grade tent. Unbranded tents of any other color or tents with any other branding other than the Rotating Vendor's business name shall not be used. Vendors will need weigh down tent(s) (20lb weights).

Ground Coverings:

Ground coverings shall not extend beyond a Rotating Vendor’s approved booth/tent space.

Walkways:

Vendor booth/tent spaces are separated by approximately one (1) foot of space and do not allow for a walkway between vendor booth/tent spaces to be used by customers.

Sales of products shall be in the front of the Rotating Vendor booth/tent only. All customer interactions should be in the front of the booth/tent space only. 

 

VENDOR SIGNAGE

Rotating Vendors may display professional signage related to business name/branding, product information, pricing, etc.  Additional signage must remain within the limits of the Rotating Vendor’s booth/tent space. 

Sign Restrictions:

No A-Frame signs

No Sandwich Board signs

No Banana Flag signs

  

DISPLAY & PRESENTATION

The CRA and GreenMarket reserve the right to control the look and visual impact of the GreenMarket. Rotating Vendors are responsible for creating a professional, safe, clean, and visually attractive presentation and booth/tent space that positively contributes to the entire GreenMarket experience. The GreenMarket reserves the right to request improvements in Rotating Vendor displays and/or booth/tent spaces, or relocate a Rotating Vendor’s booth/tent space,  or relocate the entirety of the GreenMarket, if necessary. 

 

BOOTH/TENT SPACE AVAILABILITY

Rotating Vendor booth/tent space is limited and is not guaranteed and is subject to availability based on each GreenMarket day.

Rotating Vendor Applicants must include which day(s) they would like to have a rotating booth/tent space at the GreenMarket.

Any approval by the CRA will list the exact GreenMarket days that the approved Rotating Vendor is allowed to set up. When Rotating Vendor booth/tent space is available, and when more vendors are interesting than there is space, the GreenMarket and the CRA will strive to strike a balance so that all interested, eligible vendors may have the opportunity to have a presence at the GreenMarket. 

 

VENDOR FEE

Rotating Vendor Fee: $35/day

Above fees are for one (1) booth/tent space per day.

 

Vendor Fee Payment: 

Invoices will be emailed to all approved and accepted Rotating Vendors after execution of the Rotating Vendor Agreement and must be paid through Square.  

Rotating Vendors will not be permitted to set up at the GreenMarket if payments are not received by the stated due date(s).  

 

SAFE FOOD HANDLER CERTIFICATION

Rotating Vendors who will be preparing and/or serving food with the intention of customers consuming the food at time of purchase are strongly recommended to have up to date Safe Food Handler training.   

 
SETUP, BREAK DOWN, CLEAN UP
The GreenMarket is open from 9:00AM to 2:00PM.

Setup begins at 7:00AM and must be complete by 8:45AM.

Break Down begins at 2:00PM. Absolutely no early break downs are allowed!

Upon arrival at the GreenMarket, Rotating Vendors must check in with the GreenMarket Manager, Lori Johnson, to obtain an assigned booth/tent space. 

Rotating Vendors must be able to setup and breakdown themselves. GreenMarket staff is limited and may not be able to assist all vendors with setup and/or breakdown tasks. 

GreenMarket staff will pick up cardboard once daily, boxes must be broken down and stacked for pick-up at 12:30PM. Any cardboard leftover after the box pick up is complete, must be taken off site by the Rotating Vendor.  All vendor booth/tent space must be left clean and free of any trash, debris, litter, cardboard, etc. The GreenMarket will charge a $50.00 clean up fee for any trash, debris, litter, etc. left in your booth/tent space. This fee must be paid before you are allowed to set-up at any other future GreenMarket day.

 

VEHICLES

NO vehicles are permitted on the front lawn or on the coral/brick sidewalks surrounding the Cornell Art Museum. Any vendor that is seen or is reported to have been seen driving their vehicle on the grass or coral/brick sidewalks may be expelled from the GreenMarket and no refunds of Vendor Fees will be given.

All vendors must arrive on-time, quickly unload tent, equipment, products, etc., park your car in Old School Square Parking Garage, and return for set-up. The NE quadrant load in/out zone is located on NE 1st Avenue off of Atlantic Avenue and has 8 parking spaces, the NW quadrant load in/out zone is the circular driveway on Swinton Avenue in front of Crest Theater. 

During setup and breakdown, please be courteous to other vendors.

 

PARKING

Vendor parking is on the third and fourth floor of the Old School Square Parking Garage. The parking garage is free until 4PM. DO NOT PARK in the privately owned parking lot south of Old School Square Park (south of the kitty litter area.)  If your vehicle is too big to clear the parking garage you may park in the load/unload zone on NE 1st Avenue off of Atlantic Avenue if/when spaces are available.

 
SPECIAL PROMOTIONS & THEMED EVENTS

All vendors are encouraged to participate in and/or augment themed special events that occur throughout the GreenMarket season, as is appropriate.

 

LATE/ABSENTEE VENDORS

Rotating Vendors must call the GreenMarket Manager at least 48 hours in advance of any GreenMarket  to cancel their reserved rotating booth/tent space if they are unable to attend the GreenMarket on a Saturday. 

If a Rotating Vendor is going to be late, the GreenMarket Manager must be notified. Failure to notify the GreenMarket Manager could result in your booth/tent space being assigned to another vendor.

 

MISCELLANEOUS

The GreenMarket is a program of the Delray Beach Community Redevelopment Agency – a local government agency.

Distribution of political, religious, or any other unapproved materials will not be allowed. Additionally, games of chance, sale of alcohol, radios, music, or sound distractions from Vendor booths/tents will NOT be permitted.

 

WEATHER

The GreenMarket is open rain or shine.

In the event of inclement weather, the GreenMarket Manager will decide to open the GreenMarket or cancel the GreenMarket, as well as to close early, or not. If a storm or inclement weather is imminent, all vendors are responsible to call the GreenMarket office on Fridays by 4:00PM at 561-276-7511. The GreenMarket Manager will leave a recorded message for all vendors informing if the GreenMarket is opening or not.

No refunds on Vendor Fees will be given if the GreenMarket is closed due to inclement weather.

If the GreenMarket is closed for any reason, approval for a Rotating Vendor to have a booth/tent space at another, future GreenMarket day is not guaranteed and will be based on availability at a future GreenMarket day, if any. 

ENFORCEMENT OF TERMS & CONDITIONS

Rotating Vendors are approved and accepted into the GreenMarket based on space availability for the GreenMarket day, the information provided within the Rotating Vendor Application, and the ensuing executed Rotating Vendor Agreement. Rotating Vendors may not add additional products to be sold at the GreenMarket without prior GreenMarket approval. Rotating Vendors selling items not previously approved will be asked to remove those items immediately or may be asked to leave the GreenMarket permanently and no refunds for Vendor Fees will be given.

If a Rotating Vendor is removed due to non-compliance to the Terms & Conditions, the GreenMarket retains the right to collect any and all monies due. Any vendor with any concerns must file their concern or complaint in writing to the GreenMarket Manager, Lori Johnson, at johnsonlori@mydelraybeach.com. The GreenMarket Manager will make every attempt to address all concerns and reach an equitable solution.

If you are operating under the Florida Cottage Food Industry laws all labeling requirements must be strictly adhered to. Pictures of products with correct labeling must be included with the Rotating Vendor Application. For more information, please visit the Florida Department of Agriculture and Consumer Services at: https://www.fdacs.gov/Business-Services/Food/Food-Establishments/Cottage-Foods
 

If you are not operating under the Florida Cottage Food Industry laws, all processed foods and foods prepared on site must be prepared in accordance with the regulations set forth by the Florida Department of Agriculture and Consumer Services. A Food Permit shall be submitted with the Rotating Vendor Application if you are selling processed foods and/or if you are preparing food on site. For more information, please visit the Florida Department of Agriculture and Consumer Services at:  https://foodpermit.fdacs.gov/Guides/PermittingGuide.aspx

 

By signing your name below, you are acknowledging that you have read the Rotating Vendor Application in its entirety, that you have submitted all documents and information as required by the Rotating Vendor Application, and understand that submitting a Rotating Vendor Application does not guarantee approval or acceptance into the GreenMarket. Additionally, you understand that that space is limited at the GreenMarket, and approval of any Rotating Vendor is dependant on availability of space at the GreenMarket. As such, there may not be space for Rotating Vendors at every GreenMarket day, or any GreenMarket day. Lastly, as a condition of approval a GreenMarket Rotating Vendor Agreement will need to be executed, without which you shall not be permitted to set up at the GreenMarket.