Field Trip Request: Updated 2024/2025

Field Trip Request

Open to any Public, Private or Homeschool from Kentucky or the Southern Indiana counties of Floyd, Clark, Harrison, Scott or Washington. This includes college/universities, daycares, scout troops and pre-schools. Please be aware submitting this form DOES NOT confirm your reservation and only serves as a request for booking with the Kentucky Derby Museum team.
Tell Us About Your Group
Primary Booking Contact*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email Address*
example@example.com
Financial Contact Name (ex: Bookeeper, Principal, etc) *

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email Address*
example@example.com
Is the person submitting this form the primary on site contact on the day of the trip?*

YesNo
Primary Day Of On-Site Contact*

First NameLast Name
Primary Day Of On-Site Contact Email Address*
example@example.com
Mailing Address*

Address Line 1

Address Line 2

CityState

Zip Code
Student Grade Level(s)*

Pre-KK1st2nd3rd4th5th6th7th8th9th10th11th12thCollegeAdult
School/Group Name*
Number of Students in PK-5th Grade*
Number of Students in 6th-12th Grade*
Maximum Number of Adults that Receive Free Admission with Field Trip
Number of Adult Chaperones (Including Teachers)*
Do you need lunch space? This must be scheduled in advance. There will be an additional $0.50 per student charge for a clean up fee.*

YesNo
Total Cost of Pk-5th*
Total Cost of 6th-12th *
Total Cost of Lunch fees*
Total Number of Paid Adult Chaperones*
Total Cost Paid Adult Chaperones*
Total Number of Students*
Estimated Cost Based on Information Above: This estimate does not consider promotions such as free admission days*
Field Trip Policies and Procedures
1. The education department requests that only registered students be brought on school field trips and chaperones refrain from bringing additional children not enrolled in the attending school due to the distraction/classroom management issues that come from additional siblings.
2. For the safety of all field trip groups, field trip information (including arrival time, departure time, and schedule) will only be provided in advance of the field trip to individuals provided by the primary contact for the trip.
3. All field trips must have a minimum ratio of 1 adult per 10 students to book a field trip. All trips will be allowed a maximum of 1 adult per 4 students for free. Any additional adults attending the field trip over the 1:4 maximum will be invoiced to the school at $10.00 per person. Please be aware that NO adult payments can be taken at the front desk and must be invoiced to the school to receive the group rate.
  - Any adult attending a field trip with a student (including their own child) and following the school's field trip schedule throughout the day will be counted towards the school's allowed ratio of adults (for crowd control purposes inside museum spaces)
4. An educational program is only offered for groups of 10 or more students.
5. If a lunch space is being provided, for ease of unloading lunch bags/water bottles should be combined into boxes/coolers. The Kentucky Derby Museum facilities staff will transport these containers to your lunch space upon arrival and storage during your trip.
6. Due to the unpredictable nature of live animals, it is never guaranteed that students will see a live horse or horse race during their visit (although we do our best to accommodate)
Please Type Your Name to Indicate that You Understand and Agree to the Field Trip Procedures*
Date & Time
Booking Considerations:
- Free Admission is offered to all schools for field trips that occur during January and February (please be aware that dates that are greyed out in the calendar are full and can not be booked)
Choose an Education Program
Click Here to View Education Program Descriptions

Programming is designed to supplement and align with curriculum standards taught in the classroom. Every program is engaging, interactive and FUN. The Kentucky Derby Museum education team will tailor teaching to your student’s grade level. Please be aware that every program’s content is static but content is written to align with a variety of grades’ standards.

Naming Convention: Standards Content Area: Name of Program (Grade Levels Aligned)
Summer Education Program

Social Studies: Creating TraditionsHorseshoe Art**Requires an additional fee of $3 per student
Standards Aligned Education Programs (School Year)

Literacy: Horsing Around with Words (PK-K)Literacy: Horse Tales (PK-1st)Math: Racing Colors (PK-1st)Health: Horse Pals (PK-2nd)Career Studies: Thoroughbred Care (K-3rd)Social Studies: Creating Traditions (1st-3rd)Math: Mathin' Around The Track (2nd-3rd)Social Studies: Louisville and the Derby (3rd-12th)Science: Science on the Track (4th-8th)Social Studies: Economics and the Derby (4th-12th)Math: What are the Chances? (5th-7th)Social Studies: 150 Years of Fashion (5th-12th)Science: Protecting Bluegrass (5th-12th)Social Studies: Black Heritage in Racing Student Program (7th-12th)Science: HorsePower: The Making of the Tremendous Machine (7th-12th)Career Studies: Careers in the Thoroughbred Industry (8th-12th)Career Studies: Careers at the Track (8th-12th)Science: Genetics of the Thoroughbred (8th-12th)Social Studies: Sport of Queens (8th-12th)Horseshoe Art (K-8) **Requires an additional fee of $3 per student
Additional information about your group
Should be Empty:

Field Trip Request

Tell Us About Your Group

Field Trip Policies and Procedures

Date & Time

Choose an Education Program