Equestrian Victoria 2024/25 International Competition & Development Fund (ICDF) Application

Philosophy of the International Competition and Development Fund [ICDF]

 

The Fund supports projects and events that either fall into the “international competition” category or can be demonstrated to further the “development” of the sport in general or of a particular discipline. “Development” predominantly denotes workshops and seminars for the training of judges and officials, and other activities carried out for the development of competencies, including opportunities for skill practice (through competitions and events).

Basic Requirements

1.  To be considered, funding must be linked to an event and be directed towards either:

a)   International level Competition

•   Travel and/or accommodation cost for foreign technical officials (such as judges, technical delegates, course designers and stewards) at Australian FEI events, especially if they run clinics for the education of officials;

b)   Development of the Sport

•   Workshops and seminars with FEI-level course directors, for the training of judges and other officials and other activities carried out for the development of competencies, including opportunities for skill practice (through competitions and events);

•   Limited start-up funding for new FEI-level events (no guaranteed (continued) event funding on a yearly basis).

 

2.   Applications require endorsement of the Chair of the respective Victorian Discipline Committee and CEO before they are considered by the Equestrian Victoria Board.

 

3.   Applications and supporting material must be submitted via this Jotform for consideration NB: Postal applications will not be accepted.

 

Deadline for Submissions are  25 Aug 2024

Funding Commitments:

1.   To receive an ICDF Grant, the following commitments must be made;

a)   Media

•   The Organising Committee (OC) must submit a formal application to Equestrian Victoria.

•   The OC should liaise with EV to ensure all media/press needs are catered for in the lead up to and at the event.

•   EV will be recognised as a partner of the event for the support including the provision of:

i.      Press releases (if applicable)

ii.      Acknowledgment on event online platforms

iii.     Media guides (if applicable)

iv.      Media accreditation (if applicable)

 

b)   Marketing and Branding

•   EV’s logo is to be used and recognised as an event sponsor as part of all marketing collateral and should adhere to EV’s brand guidelines.

•   Any marketing collateral should be sent through to EV as a courtesy

•   EV branding should form part of the event promotion including:

i.      PA/MC recognition

ii.      Logo recognition across all marketing collateral including event program, website, big screen, posters and other

iii.     Program advertising (where applicable)

iv.      Display of advertisement on big screen (if applicable)

 

c)   Corporate Event Hospitality

•   The OC will, as a minimum, invite the EV Chair and EV CEO to all special functions held as part of the event and, should they so wish, allows the EV representative to present an Award.

 

Application Procedure:

1.   Applications for events/activities within the current financial year (1 July 2023 – 30 June 2024) will be assessed as received consistent with these guidelines;

3.   Late and incomplete applications will not be accepted.

4.   To be considered, all relevant sections of the application must be completely filled out.

5.   The maximum level of funding available for one event is $10,000 (excluding GST).

 

Terms & Conditions:

1.   Payments will be made in two installments:

a)   For successful applications for the current financial year a valid tax invoice must be provided in advance of the event/activity with EV paying 60% prior to the event and the remaining 40% after the event following submission of an appropriate event report (template will be provided);

b)   For successful application for the 2023-2024 financial year, a valid tax invoice must be provided for the full amount [100%] of the funds and submitted to EV no later than 45 days before the competition. On receipt of a valid tax invoice, 60% of the funds will be paid within 30 days.

c)   The remaining 40% will be paid within 30 days of receiving the post event report. Payments cannot be rolled over into the next financial year and no funding will be paid after 30 June 2023.

 

2.   If for any reason the event does not occur then EV must be reimbursed the full funding amount within 30 days of EV being made aware of the event not occurring.

Declaration:

 

I declare to the best of my knowledge that the information contained in this application is accurate and true.

 

If ICDF funding is provided, the Organising Committee will comply with the funding conditions. All events that receive funding will need to provide Proof of how funding has been applied to support ICDF objective and their Organising Committee structure.

Please note: The ICDF is not intended to replace funding through other sources. We expect that organisers make every effort to make the event self-funding through sponsorship, fees from participants and spectators, local Government funding etc.

Email contacts for Equestrian Victoria Discipline Committee Chairs:

 

Dressage:  Pam Buxton-Barber, pambuxtonbarber@equestrianvictoria.com.au

Eventing:  David Permezel, davidpermezel@me.com

Jumping:  Bernie Hearn– berniehearn@equestrianvictoria.com.au

Show Horse:  Fiona McIntyre – fionamcintrye@equestrianvictoria.com 

 

Email contact for Equestrian Victoria CEO:  ceo@equestrianvictoria.com.au