Palmer Events Center, Hall 2
900 Barton Springs Rd.
Austin, TX 78704

Saturday, May 10, 2025
10:00am CT - 7:00pm CT

Dear Applicant, 

Thank you for your interest in presenting at Austin Witchfest! One of our main goals is to provide an opportunity for attendees to learn about the various aspects of occult and/or witchcraft practice, which is why your presence is essential! Please review and complete this application in its entirety before submitting.

Note: Submission does not automatically guarantee approval.
You will be notifed in a future communication about your approval status. If approved, further arrangements will be discussed on a case by case basis. 

Important Dates: 
Applications are due by Friday, January 31st, 2025 

All presentations will occur in one of the conference rooms on the second floor unless otherwise specified. A balcony is just outside the conference rooms and offers a great small meeting space, but this is shared/open space for all attendees, so we cannot guarantee how occupied it will be at any given time. 

COVID-19 Information:

At this time, we are not requiring applicants or attendees to mask, be vaccinated or show proof of vaccination against Covid-19 to attend the festival. We respect everyone's right to make their own healthcare decisions. However, we strongly recommend that you take precautions by masking, social distancing and sanitizing. This is subject to change due to city, state and/or federal mandates.

Personal Information: 

Please include your preferred name, which is what will be used on our media platforms, as well as your legal name. We are committed to protecting your privacy and will not divulge any personal information to anyone. It is necessary to have this in order to book flights, hotels and/or other accomodations. Thank you for understanding! 

Presenter/Presentation Information: 

Tell us about yourself and your presentation!

The description in your biography and your presentation proposals should be a concise synopsis of what you want us to post to our social media platforms for the public to see.

There is space for two proposals, but that does not mean both will be approved or that you have to have two proposals. The first entry should be your first choice. There are three types of presentations to choose from: 

Lecture: an educational talk to an audience. Rows of chairs will be facing a table/podium at the front of the room.  

Workshop: an instructional talk where attendees actively participate or create something. The room setup can vary depending on need, such as workshop stations or empty space for gathering in a group (i.e. meditation, breathing). 

Ritual: a religious or solemn ceremony. The room setup can vary depending on need, but generally will have an empty middle space with tables for a main altar. Chairs will be along the perimeter of the room. Tables for quarter altars can be provided if needed. 

As a general rule, fire is not allowed, which includes burning candles and incense, and outside food/beverage cannot be distributed to attendees. Any distributed food/beverage must be done by the contracted catering team. If you need this (i.e. cakes and ale), please specify and we will work to see what can be accommodated.    

Travel and Hotel Accomodations for Out of Town Applicants 

For out-of-state applicants, accomodations provided by Austin Witchfest may includes flight, hotel, transportation to and from the airport and transportation to and from the festival. If someone will be checking into your hotel room with you, please let us know so we can put them on the reservation. This will be done on a case-by-case basis and you will be contacted directly to make arrangements. If booking your own accomodations, reimbursement will be done as soon as possible, but usually no later than 3-4 weeks after the festival ends. 

For out-of-town applicants, accomodations provided by Austin Witchfest may include fuel reimbursement for travel (receipts required), hotel and transportation to and from the festival. If someone will be checking into your hotel room with you, please let us know so we can put them on the reservation. This will be done on a case-by-case basis and you will be contacted directly to make arrangements. Reimbursement will be done as soon as possible, but usually no later than 3-4 weeks after the festival ends. 

Note: Due to budget restraints, we may not be able to accomodate every applicant. 

Guests and Additional Presenters

We understand that you may be traveling with friends or family to attend our event, or may have additional helpers for your presentation or workshop, and couldn't be more excited to share the experience! While we may not be able to accomodate their travel expense, we can absolutely let them into the festival for free. Just make sure to list their legal names and that they have valid identification. Please also indicate if they need to be listed on your hotel reservation. If additional information is needed, someone will reach out to you directly. 

Booth Information 

Austin Witchfest will provide you a complimentary 10x10 booth in the market area which includes a table and two chairs (if additional tables and chairs are needed, let us know so we can accomodate you). Any signage, books or other promotional materials will be your responsibility to provide. If you are flying, it may be easier for you to ship materials to Austin than carry it on the plane. If this is needed, we will reach out to arrange this on an individual basis.  

Alternatively, you can request a spot at the presenter's table. We understand that for some it may be hard to manage a full booth in addition to giving a presentation, especially if you have product(s) that may be left unattended and/or are traveling alone. The presenter's table is a single area overseen by Austin Witchfest staff where instead of a full 10x10 space, you are given a seat at the table with enough space to sell a small display of merchandise, ideal for authors, but open to all presenters. If you need to leave your spot, you can tuck your merchandise under the table. We will coordinate with you on times you will be at the presenter's table to share publicly for book signings and/or meet and greets. 

Note: Austin Witchfest will not sell merchandise on your behalf, nor be held liable for any lost or stolen merchandise that is left out unattended. While the area will be monitored to the best of our ability and we would hope that our attendees would be honest, we cannot make guarantees. If you feel you are missing mercandise, reach out to Austin Witchfest and we will address case-by-case. 

Compensation 

We value your time and experience! For that reason, we may be able to offer you compensation for your presentation(s). Please list what you feel a reasonable compensation amount would be for each presentation. This is not a guarantee that we can match it or even offer it to begin with, but we will try to meet or exceed if at all possible. 

Compensation is primarly done through PayPal, but if you need us to use a different platform, list it and we will do our best to accomodate you. Compensation will be issued as soon as possible, but usually no later than 3-4 weeks after the festival. 

Additional Terms and Conditions:

I.  If approved, you are encouraged to promote your presentation(s) and Austin Witchfest, espeically on social media. The more attendees, the better for everyone! 

II. No smoking (including incense and/or candles) or outside food/beverage is allowed in the Plamer Event Center. 

III. Dress is casual and family friendly.  

 

For questions or concerns please contact us at AustinWitchfest@Gmail.com