2024 EXHIBITOR AGREEMENT
Service: Elite Events ("Producer") agrees to provide to the exhibitor signed below ("Exhibitor") space at the Nigerian Day INDOOR Food FESTIVAL according to the terms and conditions listed below and for the hours determined by the Producer. Unless otherwise provided below, in-booth carpeting is not included and requested booth locations are not guaranteed.
VENDOR SPACING
6 feet by 2.5 Feet space- This Vendor Space includes 1 6ft table and 2 chairs that will already be in place for you when you arrive for set up.
10 Feet by 10 feet space- This Vendor Space includes 1 6ft table and 2 chairs that will already be in place for you when you arrive for set up.
Vendors are not permitted to walk around and solicit customers. Vendor are only permitted to sell at their booth or directly in front of their booth. Producer will use its best judgment in promoting and staging the Show, and may for any reason change the date, times and places of the Show by giving Exhibitor five days notice before the Show. Producer may also change the floor plan or booth assignments in Producer’s sole discretion, and Producer does not guarantee any exclusive right to any exhibitor in any product category. Exhibitor may not assign, sublease, or otherwise share the booth or its rights under this agreement.
Fees and Cancellation Policy: Exhibitor shall pay the total fees set forth below to Producer. All amounts due to Producer under this agreement are unconditional obligations of Exhibitor and shall be paid to Producer as described herein and are nonrefundable.
Setup and Removal: Setup will begin at 9am. Exhibitor may load in only during time(s) specified by Producer. Exhibitor’s booth must be entirely set up and staffed by 11:00AM the day of the Show. Exhibitor’s display or other items may not protrude into the aisles and staff may not encroach on surrounding vendors space. Exhibitor agrees not to break down their booth until after the show closes or at least until 3:00 pm and to remove all belongings and other items, including trash, from its booth at the end of the Show.
TRASH: Vendors are expected to clean their respective area and are responsible to collect all trash and properly place it in sealed trash bags. A trash bin will be available on site in the back for vendor use. Each vendor is required to provide their own trash bags. Please bring at least 2 trash bags. Vendors agree to leave their vending area in the same condition as received.
Breakdown: All vendors are required to stay set up at least until 2:59 pm. The event is ongoing until 6 pm. Any vendor that breaks down before 3pm will have a $200 fine assessed.
Liability: Producer’s liability is limited to the actual money paid by Exhibitor to Producer hereunder. In the event a Show must be postponed due to fire, natural disaster or for any other reason, the monies paid will be applied to a rescheduled date/location. If the Show is cancelled all monies will be refunded or applied toward a future Show and will be at the Producers sole and absolute discretion. Exhibitor agrees to obtain their own liability insurance for its rental space and property used in the Show if they choose to. Exhibitor is responsible for any liability arising out of its participation in the Show, including product liability, accident or injury, and hereby agrees to indemnify Exhibitor for and hold Exhibitor harmless from the same. If Exhibitor does not stay within the boundaries of its booth, Producer may immediately remove Exhibitor from the event, Exhibitor will forfeit any money paid and any amount still due.
Elite Events Experience Policy: Exhibitor shall conduct business in the best interest of all participants and agrees to comply with all requests of the Producer. Each vendor will be provided with 1 6ft table and 2 chairs that will be ready for you when you arrive for set up. Exhibitor shall comply with all state and federal laws, including all local and municipal fire regulations. Producer reserves the right to prohibit any conduct or display deemed by the Producer, in the Producer’s sole and absolute discretion, to be inappropriate or not in the best interest of the event. Exhibitor is solely responsible for its property and releases Producer from any responsibility of liability for loss or damage to Exhibitor’s property.
All vendors must have decor an/or articles of clothing promoting Nigeria. Acceptable representation: Head scarf, Nigerian regalia (outfit) green clothing or hat, green and white decor on table/Booth, Nigerian flag on table or booth or on items. Any of these will suffice.
1 business/category per table! Vendors can not promote other businesses of events besides what they have signed up for and agreed upon
Vendors will provide their own table cloths
Vendors will receive their assigned vendor space when they arrive at the venue. There will be no switching assigned tables. Vendors must stay within their vendor space to sell or promote items.
The Producer assigns vendor space only for the promotion and sale of products and services specified that you have previously agreed on.
Vendors promoting or selling any other products or services not listed on their agreement or subletting space to other businesses will be required to leave the premises immediately with out a refund.
Vendors are not permitted to sell or give for free water, juices, sodas, or any drinks unless you are an allowed drink vendor and received permission to do so.
Vendors selling drinks will only be selling drinks.
Vendors selling food will only be selling food.
Vendors selling desserts will only be selling desserts.
Vendors are not permitted to exhibit or promote their products or services outside the boundaries of their assigned space. This is a policy of the Festival and the Fire Marshal and will be strictly enforced!
No music is allowed at the tables.
ADVERTISING RULES: All vendors pictures or videos taken on the premises of the event must be hash tagged to #NigerianDayinHouston @OfficialNigeriamDayinHouston #NigerianFoodFestival posted that day or any day thereafter.
All vendors must promote the event WEEKLY up until the date of the event on all of their social media platforms business and personal with hashtag #OfficialNigerianDayinHouston #NigerianFoodFestival @OfficialNigeriaDayinHouston
All vendors will send the promotional link to 100 patrons.
Vendors who are not able to adhere to the marketing will lose their vendor space and any registration fee towards the vendor spot.
Please be respectful of other vendors space and belongings.
Vendors are solely responsible for the security and safety of all cash, equipment, goods, inventory, supplies or other property. The producer and/or event is in no way responsible for loss or theft of vendor’s equipment or property.
Vendors are responsible for watching your own table items and maintaining safety for the entire event. Do not leave burners unattended at any point.
Canopies or tents are prohibited indoors
Food Vendors must wear gloves and practice proper food handling techniques.
Vendors are to provide napkins and cutlery for their products.
Hand sanitizer on each table is optional.
Vendors are to have their food/product displays neat and keep your area tidy during the event
Food must remain maintained at a proper temperature and handled with care at all times, in order to avoid any food borne illnesses.
Please try to avoid Peanuts, Peanut oil. Shellfish including shrimp, prawns, crayfish hidden in your foods since so many people have allergic reactions to them.
Horseplay at this event will not be tolerated.
SOLICITING RULES
Attendees are not allowed to hand out any marketing or promotional items unless they are registered vendors.
Vendors are NOT PERMITTED to accept any promotional material from attendees.
Vendors are NOT PERMITTED to sell any items not previously agreed upon or registered.
Vendors are NOT PERMITTED to promote another business not previously agreed upon or registered.
Any of these violations are considered un permitted SOLICITING, a breach of contract AND WILL BE REMOVED FROM THE PREMISES WITHOUT REFUND.
COMMUNICATION: All Vendors must download Whatsapp messaging system as a way to share images and larges files with the event Host.
Entire Agreement: This written agreement represents all understanding between Producer and Exhibitor and no oral representations have been relied on that are not written on this form. All changes to this agreement must be written and signed by the Producer.