Sandwich Board Registration Form
Sandwich boards are to be used on campus grounds as a method for student recruitment and event promotion. The use of sandwich boards in outdoor locations is limited to University departments and registered student organizations to recruit or promote campus programs. All sandwich boards must be registered and approved by Scheduling & Event Services in the University Union. After filling out this form, you will be contacted by Scheduling & Event Services staff regarding the status of your Sandwich Board Registration. If you have any questions while completing this form, please email UnionSES@wiu.edu or call Scheduling & Event Services at (309) 298-2421.
Name
*
First Name
Last Name
Email
*
example@example.com
Phone Number
*
Please enter a valid phone number.
Department/Registered Student Organization Sponsoring Sandwich Board
*
Title/Position within Sponsoring Department/Registered Student Organization
*
Purpose of Sandwich Board
*
Recruitment for Student Organization or Department
Promotion of Campus Event
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Event Details
If the sandwich board is promoting a campus event or activity, sandwich boards must be removed within 24 hours at the end of the event. Failure to collect the sandwich board in this time frame could result in the board being confiscated and disposed of by University personnel.
Name of Event
Event Date
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Month
-
Day
Year
Date
Event Time
Hour Minutes
AM
PM
AM/PM Option
Event Location
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Sandwich Board Policy
Please review the Sandwich Board Policy and check that you agree to each section.
Sandwich Board Guidelines
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Sandwich Boards are to be placed in the grass of the Campus Mall Area, located in the center of campus, hence not impeding or restricting the flow of vehicular or pedestrian traffic.
Boards may not be chained or locked to University property, including trees, handrails, street or lamp posts and buildings.
Boards should be weighted to withstand wind and other weather conditions.
It is an expectation of the sponsoring department or student organization to monitor the status of their sandwich board on the Campus Mall Area. Sandwich boards must be picked up if they have fallen over or to remove it if it has been damaged. Failure to do so may result in the board being confiscated and disposed of by University personnel.
Western Illinois University endeavors to provide a safe, inclusive, and equitable environment for members of the campus community. It is the expectation of the University that any and all content on an organization's sandwich board be non-offensive, non-discriminatory, and does not display text or image(s) that will harm the reputation and integrity of Western Illinois University.
Display and Removal
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If promoting an event or activity, sandwich boards should be removed within 24 hours of the end of the event. Failure to collect the sandwich board in this time frame could result in the board being confiscated and disposed of by University personnel.
If the purpose of the sandwich board is recruitment, the sandwich board must be removed by October 1 of the Fall Semester and by May 1 of the Spring Semester. Failure to collect the sandwich board in this time frame could result in the board being confiscated and disposed of by University personnel.
The contact name and information must be attached to the back of posted sandwich boards. This information could prove helpful in case the board is found, damaged, or needs to be moved from its original location.
Lost, stolen, and/or damaged sandwich boards are the responsibility of the individual owner, student organization, or department.
Violations
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Any violation of this policy may result in the immediate suspension of the reservation and may prevent the Sponsoring Organization from conducting similar activities in the future. In addition, violation of these policies and procedures by employees or students may also result in disciplinary action.
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