University Union Food Service Exemption Form

Western Illinois University has an exclusive contract with Sodexo Campus Services for the production and service of all food and beverage items in the University Union. We realize that there may be occasions where alternative food service arrangements are warranted based upon the nature of the event or meeting and that the catering services provided by Sodexo Campus Services are not deemed appropriate.

Registered Student Organizations, departments, and outside groups may bring prepared food into the University Union for consumption in spaces reserved for private events/meetings not exceeding 20 people, unless otherwise approved by University Union Administration.It's important to note that anytime there is a plan to provide food or drink in the University Union and Sodexo Catering will not be involved, this form is required to be completed and approved. Your request will not be considered approved until you receive email confirmation of such. Failure to receive proper approvals could result in the loss of future scheduling privileges and charges.

Name*

First NameLast Name

Email*

example@example.com

Phone Number*

Please enter a valid phone number.

Department /Registered Student Organization*

Event/Meeting Date*

Date

Event/Meeting Time*

Hour Minutes

AM/PM Option

Event Location*

How many people will be in attendance at your meeting/event?*

Please explain the type of food you plan to provide at your meeting/event.*

Where will the food be purchased from?*

Please check that you agree to the Food Service Exemption Policies below:*

Food items which require refrigeration or heating to ensure food quality must be ordered through Sodexo Campus Services Catering.The sponsoring department/registered student organization must provide their own utensils and paper goods when bringing in food/beverages.Food items are not allowed to be handed out in common areas or hallways without prior approval from University Union Staff.Left over food, food wrappers or empty containers must be disposed of by the reserving group. Groups may be charged a cleaning fee if University Union meeting/event space is left unclean after use.Off-site catering companies or deliveries will not be permitted inside the University Union. Food deliveries from any off-site establishment must be coordinated and picked up outside of the Union building.