Waycross - Ware County Christmas Festival

The following procedures apply to all parties participating in the Christmas Festival including but not limited to food vendors, arts and crafts, commercial and non-profit exhibitors. Collectively these are referred to as “Vendors”.

APPLICATION DEADLINE IS DECEMBER 6, 2024. No refunds allowed.

COMPLETE DESCRIPTION REQUIRED

All vendors are required to attach to the application a complete description of items to be sold (including menus for food vendors The Christmas Festival reserves the right to reject any application in its entirety or to prohibit the sale of any item. Any restrictions imposed by the Committee will be communicated to the applicant. Any item not clearly described in the application is subject to removal by the Committee during the Waycross - Ware County Christmas Festival. The Committee may use any submitted material to promote the Waycross - Ware County Christmas Festival.

SERVICES PROVIDED

Your application is for lease of space only. NO ELECTRICITY OR WATER HOOK UP AVAILABLE. The vendor is required to provide all other materials including items as booths, tables, and chairs. This time of year can be windy, so tents should be properly weighed down. There will be no refunds once your application has been accepted and approved.

SET UP

Display areas are assigned by the Committee and no changes are allowed. Assigned locations will be available on our webpage www.waycrosschamber.org along with a location map.

Set up time begins NO EARLIER than 2:00 PM on Friday, December 13 for TRAILERS ONLY. Tents and tables can set up between 2:00 PM and 4:45 PM.

Vendors not set up by 5:00 PM will not be allowed to participate in the Waycross - Ware County Christmas Festival.

DISMANTLING BOOTH

Vendors are encouraged to remain until the completion of the festival approximately at 9:00 PM on Friday, December 13 (or following the end of the Christmas Parade Vendors will be permitted to leave prior to the completion of the festival, but for safety reasons vehicles will not be allowed in the festival area UNTIL completion of the festival and authorized approval by the Waycross - Ware County Christmas Committee to do so. If you choose to pull your vehicle into the festival area before the approved time, you will be fined the cost of your booth space.

In addition to the above procedures, the following additional procedures are applicable to the indicated vendors:

FOOD VENDORS

The Waycross - Ware County Chamber of Commerce reserves the right to sell ALL commercial soft drinks and bottled water. Vendors may sell tea, lemonade, slushy, etc. Any beverages distributed at no charge must have a private label. The vendor must pass local health inspection regulations upon setup at site. Failure to pass the inspection or to meet any health or safety requirements will disqualify the vendor from selling any food items and forfeit their fee. Vendors will be required to pay the Ware County Health Department a $50.00 fee for a temporary permit upon set up. Vendor agrees to the sell ONLY the items approved by the Waycross Ware County Chamber of Commerce.

ARTS AND CRAFT VENDORS

NO GUNS, TOY GUNS, KNIVES, SNAP AND POPS, SMOKE BOMBS, STINK BOMBS, ETC. WILL BE SOLD AT THE FESTIVAL. ANY VENDOR SEEN SELLING SUCH ITEMS WILL BE ASKED TO LEAVE THE FESTIVAL IMMEDIATELY AND FORFEIT THEIR FEE.

FAILURE TO FOLLOW THESE PROCEDURES MAY RESULT IN IMMEDIATE REMOVAL FROM THE FESTIVAL AND A BAN FROM PARTICIPATING IN FUTURE FESTIVALS.

Business Name

Contact Person

First NameLast Name

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number

Please enter a valid phone number.

Website

Email

example@example.com

Description of Items to Be Sold

Vendor Type

All Food (10'x10' space) - $50.00Arts & Crafts (10'x10' space) - $35.00Nonprofit (10'x10' space) - $35.00

TOTAL LENGTH OF SET UP

How will you be paying your vendor fee?

Money order payable to Waycross - Ware County Chamber of CommerceCredit/Debit Card - 4% Convenience FeeCheck payable to Waycross - Ware County Chamber of CommerceCash

Release: Vendor agrees to indemnify and Waycross - Ware County Chamber of Commerce, its employees and volunteers, harmless from any and all claims made against same, including, without limitation, all costs arising out of or on connection with: (i) any structure erected by exhibitor, (ii) any apparatus, equipment or personal property used by exhibitor, its agents, invitees, participants, representatives, employees, servants and agents, and (iii) any claims made on account or resulting from exhibitor’s participation in the event.

Exhibitor has read and agrees to the procedures established by the Waycross - Ware County Chamber of Commerce, which are attached to this application. Failure to follow these policies may result the Committee requesting the vendor to leave. The Waycross - Ware County Chamber of Commerce reserves the right to sell ALL commercial soft drinks and bottled water. Vendors are NOT ALLOWED to sell bottled water or any commercial drink products such as Coke, Pepsi, etc.

NO REFUNDS!!!

Signature

APPLICATION DEADLINE IS DECEMBER 6, 2024

Return payment to:

Waycross - Ware County Chamber of Commerce

PO Box 1282

Waycross, GA 31502

CHRISTMAS FESTIVAL PROCEDURES