PALOMA'S PLANTS & GIFTS

PERMANENT VENDOR INFORMATION

3804 S. Elm Place, Suite B | Broken Arrow, OK 74011

Beginning October 1: Wednesday through Monday, 11 AM to 7 PM | Closed Tuesdays

ABOUT PALOMA'S

Paloma's has been part of the Broken Arrow community for almost four years. Our business has grown into a unique shopping and community destination featuring indoor houseplants, tropicals, plant accessories, planters, Talavera, permanent small-business vendors, a potting and terrarium bar, monthly indoor and outdoor events, plant classes, repotting services, and a private Event Center.

Our Event Center hosts baby showers, gender reveals, celebrations of life, meetings, and other private gatherings.

Our goal is to create a fun, welcoming shopping destination while providing local makers and small businesses with an affordable opportunity to establish a physical retail presence.

A GREAT SOUTH BROKEN ARROW LOCATION

Paloma's is located in New Orleans Square in South Broken Arrow. Our shopping center and surrounding area include businesses that attract families, parents, grandparents, diners, fitness customers, and shoppers throughout the week.

Neighboring and nearby businesses include Bounce & Play South BA, Apple Barrel Cafe Broken Arrow, Crunch Fitness, Bison Steakhouse, McDonald's, Ross, Dollar Tree, and more.

If you have never visited Paloma's, we highly encourage you to stop by and experience the store before applying. We want our vendors to understand our atmosphere, customers, and overall vision before committing to a space.

We want our vendors to thrive and grow alongside us. We carefully curate our vendor mix and intentionally limit overlapping product categories.

All applications are subject to approval and space availability. We may maintain a waitlist for product categories that are already well represented within the store.

WHY BECOME A PERMANENT VENDOR?

A permanent vendor space at Paloma's gives your business the opportunity to have a mini storefront without the expense, staffing, and day-to-day responsibility of operating your own traditional retail location.

PERMANENT VENDOR BENEFITS

1. Your Own Dedicated Retail Space

Establish a physical retail presence inside Paloma's where customers can consistently find and shop your products.

2. Permanent Booth Location

Your merchandise stays in place. No setting up and tearing down every day like you would at markets and pop-up events.

3. Walls, Shelving & Brackets Provided Where Applicable

Many spaces include walls, shelving, brackets, or display fixtures, helping reduce the expense of setting up your retail space.

4. Customize Your Space to Your Brand

Merchandise and personalize your space to showcase your products and create a mini storefront that represents your business.

5. Online Vendor Portal

Conveniently track sales, add and remove inventory, manage products, and print your own product labels through your vendor portal.

6. We Handle Customer Checkout

Paloma's staff processes customer purchases, so you don't have to be physically present to make a sale.

7. Consistent Store Hours

Regular store hours give customers consistent opportunities to shop your products throughout the week.

8. No Staffing Required

You don't have to hire employees or spend your day operating your booth. Our staff handles day-to-day customer service and checkout.

9. No Separate Utilities or Storefront Expenses

No separate electricity, internet, staffing, or many of the other overhead expenses associated with operating your own commercial storefront.

10. Exposure to an Existing Customer Base

Your business receives exposure to Paloma's established customers, visitors, and social media following.

11. Cross-Shopping Opportunities

Your products can be discovered by customers visiting Paloma's Plants, other permanent vendors, the potting and terrarium bar, classes, monthly events, and our private Event Center.

12. Social Media & Promotional Opportunities

Permanent vendors may be featured through Paloma's social media, storewide promotions, events, and other marketing opportunities.

13. Restock on Your Schedule

Maintain, merchandise, and restock your space during designated vendor access times without needing to be present every day.

14. Grow Without the Commitment of Your Own Storefront

Test retail, grow your customer base, increase brand recognition, and establish a physical presence without taking on the expense of your own commercial storefront.

YOUR BUSINESS. YOUR SPACE. OUR STAFF.

You stock and maintain your mini storefront, we take care of running the store.

RENT & COMMISSION

Permanent vendor spaces require a minimum 6-month commitment.

Monthly rent varies depending on the size and location of your vendor space.

In addition to monthly booth rent, Paloma's retains a total of 12% of gross vendor sales.

The 12% includes applicable sales tax collected and remitted by Paloma's, standard payment processing fees, and associated sales administration costs.

Vendors are not charged an additional percentage for applicable sales tax or standard payment processing.

AVAILABLE VENDOR SPACES

Please see our Vendor Map for specific booth numbers, locations, and current availability.

FRONT RETAIL AREA

5' Perimeter Wall Space: $150/month (PWS)

5' Interior Space: $125/month (IS)

Large Spool Display Space: $100/month (LS)

Medium Spool Display Space: $85/month (SS)

4' Pillar Space: $75/month (PS)

3'W x 4' Display Stand: $75/month (DS)

4' Interior Endcap: $85/month (IE)

VENDOR SHOPS AREA

5' x 5' Front Aisle Booth: $150/month (BFA)

5' Wall Endcap: $100/month (WEC)

5' Back Wall Space: $100/month (SWS)

5' x 5' Back Wall Booth: $125/month (BBS)

10' x 10' Booth: $600/month (TT)

10' Wall Space: $150/month (WS)

9' Wall + 5' Wall Space: $185/month (WSEC)

Space availability is subject to change. Final vendor placement is determined by Paloma's.

LARGE-FORMAT RETAIL SPACES

Select larger retail spaces may be available for established vendors who need substantially more space than a traditional vendor booth.

Large-format spaces can provide an opportunity to create a more substantial store-within-a-store presence inside Paloma's while still benefiting from our staff, checkout system, customer traffic, marketing, and shared retail environment.

Pricing and terms for large-format spaces are determined individually based on square footage, location, intended use, display requirements, and overall fit within the store.

Please contact us directly regarding availability and pricing for spaces larger than our standard vendor booths.

$35 VENDOR ENROLLMENT FEE

Approved permanent vendors are required to pay a one time $35 non-refundable Vendor Enrollment Fee to secure their space and begin vendor portal enrollment.

The $35 fee reserves your approved vendor space and initiates your vendor portal setup.

The Vendor Enrollment Fee is non-refundable and is not applied toward your first month's rent.

12-MONTH COMMITMENT

Permanent vendor spaces require a minimum 12-month commitment.

We invest time and resources into onboarding vendors, setting up vendor accounts, maintaining the retail environment, marketing our vendor community, and creating a balanced mix of businesses throughout the store.

Your specific lease start date, payment obligations, required notice, early termination terms, move-out procedures, and other contractual requirements will be outlined in your Vendor Agreement.

Please do not apply for a permanent vendor space unless you are prepared to make the 12-month commitment.

Large-format retail spaces may be subject to additional terms based on the size, use, and requirements of the space.

VENDOR RESPONSIBILITIES

1. PROMOTE YOUR BUSINESS

Vendors are expected to maintain an active social media presence for their business and regularly let their customers know that they have a permanent shopping location inside Paloma's.

Tagging and sharing Paloma's social media when appropriate is highly encouraged.

We want this relationship to be mutually beneficial. Paloma's promotes our vendor community, and we expect our vendors to help promote the location where their products can be purchased.

2. KEEP YOUR SPACE RETAIL-READY

Vendors are responsible for keeping their space clean, organized, attractive, adequately stocked, and safe for customers.

Vendors should visit and refresh their space regularly. Booths should remain reasonably stocked and retail-ready at all times.

Spaces that remain noticeably understocked, unmaintained, or unattended for extended periods may be subject to review.

3. APPROVED PRODUCT CATEGORIES

Paloma's carefully curates our vendor mix and may limit competing or duplicate product categories.

For example, we may choose to accept only one business specializing primarily in a particular product category.

Acceptance does not guarantee complete category exclusivity unless specifically stated in writing.

4. PRODUCT APPROVAL

Only products and product categories included on your approved application may be stocked.

New product categories, brands, or substantially different merchandise must receive written approval from Paloma's before being placed in your space.

5. INVENTORY & PRODUCT LABELS

Vendors are responsible for maintaining their inventory through the vendor portal.

Products may be added or removed through the portal. Any merchandise removed from the vendor portal must also be physically removed from the store.

Every product on the retail floor must have a scannable vendor portal barcode and price.

Vendors are responsible for printing and attaching their own labels before placing merchandise on the sales floor.

Vendors must provide their own physical product tags and labels.

6. MONTHLY RENT

Monthly booth rent must be paid by the due date stated on your invoice. Invoices are automatically generated through Square on the same day each month.

A $50 late fee may be assessed when rent remains unpaid more than five days after the due date.

If payment remains outstanding for 10 days, the vendor may be required to vacate their space for nonpayment in accordance with the Vendor Agreement.

7. PROHIBITED MERCHANDISE

Prohibited merchandise includes alcohol, tobacco or cigarettes, illegal drugs or drug-related products, explicit or adult-oriented merchandise, illegal merchandise, and merchandise Paloma's determines is inappropriate for our family-oriented retail environment.

Paloma's reserves the right to require removal of merchandise that does not align with store policies or our retail environment.

8. BUSINESS INFORMATION

Vendors are strongly encouraged to display business cards, social media information, QR codes, or other approved business information within their space.

9. TAX DOCUMENTATION

Vendors must provide all required business and tax documentation requested by Paloma's or our bookkeeper, including a completed W-9 when applicable.

Required tax documents will be issued in accordance with applicable reporting requirements.

VENDOR PROPERTY, INSURANCE & LIABILITY

Vendors are responsible for their own merchandise, inventory, displays, fixtures, equipment, and other personal or business property brought into Paloma's.

Paloma's does not guarantee against loss or damage to vendor merchandise or property resulting from theft, customer damage, accidents, water damage, fire, severe weather, or other circumstances outside of Paloma's reasonable control.

Vendors are encouraged to maintain appropriate business and inventory insurance for their merchandise and property.

Depending on the size of the vendor space, type of merchandise, equipment used, or nature of the business, Paloma's may require proof of general liability insurance as a condition of occupancy.

Large-format vendors may be required to maintain general liability insurance and provide Paloma's with a current Certificate of Insurance. Specific insurance requirements, when applicable, will be outlined in the Vendor Agreement.

Vendors are responsible for ensuring that displays, fixtures, shelving, merchandise, and equipment located within their space are properly installed, maintained, and do not create an unreasonable safety hazard for customers, employees, or other vendors.

Additional liability, insurance, damage, and indemnification provisions will be included in the Vendor Agreement.

WHAT WE LOOK FOR IN OUR VENDORS

We're looking for small businesses that complement the Paloma's shopping experience and bring something unique to our customers.

Ideal vendors:

✓ Offer quality, retail-ready merchandise
✓ Maintain attractive and well-stocked displays
✓ Have clear branding and professional presentation
✓ Actively promote their business
✓ Communicate reliably
✓ Restock consistently
✓ Offer products that complement rather than directly duplicate existing vendors
✓ Want to establish a long-term retail presence
✓ Support and promote other local businesses

Our goal isn't simply to fill every available space. We want to build a collection of small businesses that gives customers a reason to visit, explore, shop, and come back.