Visit Abroad - Part A

Visit Abroad - Part A

The Visit Abroad approval process exists to ensure that Scouting Visits Abroad are carried out ensuring the safety of adult and youth members. In the event of an emergency this process will ensure that The Scout Association can support Members in the best way possible.
DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving visit abroad, this is to be used by your Lead Voluneterr and County Lead Volunteer / County Lead for International. This data is also shared through a secure online form with UK Headquarters for the purposes of offering emergency support and for statistical purposes. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We the information provided with the host National Scout Organisation in order for them to provide assistance if required. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 6 months after the event for any queries that arise then it will be securely destroyed.

Visits Abroad Form – Part A

Part A of this form should be filled out and will be submitted to the County International Lead or equivalent as soon as you begin planning your trip to gain outline approval to continue planning, even if your exact plans are subject to change.

Part A should be accompanied by a statement outlining the aims, objectives and proposed programme.

This form will be saved as one document. This form will be added to and amended throughout your planning with Part A and B updated and submitted for final approval at least 6 weeks before departure. Ensure you have read the Visit Abroad Guidance before completing this form and re-visit throughout your planning.

Part B link to the online form will be provided to you on submission of this form.

Visit details: Please outline the dates and countries you intend to visit.*
What is the purpose of the trip?*
Please provide further details of the trip:

Party leader Name*
Email*
example@example.com
Phone Number
Scout Role
Scout Membership Number*
District*
Group Name

Proposed section and numbers attending*

	Number Attending
Squirrels
Beavers
Cubs
Scouts
Explorers
Network
Adult
Scout Active Support
Other

Party leader declaration:

This form needs to be signed by two relevant Lead Volunteers District and County or County and Region.

As leader of this party, I undertake to:
- Organise this visit in accordance with the Association’s rules.
- Arrange adequate travel insurance for the visit at an appropriate time, a copy of which will be supplied before departure.
- Complete adequate risk assessments for the trip and activities (including safeguarding considerations), copies of which have been provided.
- Ensure there is an InTouch system in place including an at home emergency contact.
- Ensure that my GLV or Explorer Lead (as appropriate) are aware of the visit.
Sign to confirm:

Powered by Jotform SignClear
Should be Empty: