Hosted Events Grant Application Form

Grant Application Form

Hosted Event or Engagement Day

Please complete this form to request funding for expenditure for over £250.

Please note the charity will not fund anything retrospectively including anything that has already been ordered or purchased. Please ensure you do not spend any money prior to getting approval for a grant first.

Grant applications will only be considered when they have been seen and accepted by your line manager/divisional director and evidence to support the costs has been attached. Missing or incorrect information will cause a delay to a funding decision and may not be granted.
Tips to help with completing the form
- Read through the application form first so that you are aware of what information you will need to complete it.
- You can save the form which will email you a link so you can come back to it later.
- Keep the application simple, include key points and ensure your figures add up.
- Please note we may not be able to further consider your application if there is insufficient information provided so please use these tips and examples under the questions to help you.
- If using acronyms, please explain what they are for the first time so that we know what they mean.
- Ask someone who isn’t involved with the project/funding request to read the application - does it make sense? Can they identify the key points?

Useful links

Courses, Meetings, and Conference Application Guidelines
Read the Grant Application FAQ's
Visit the grants webpage

If you are unsure of anything or have any further questions about the application, please do not hesitate to get in touch with the grants team at grants@bwhospitalscharity.org.uk.

Contact details
Contact Details
Date of application:*

DayMonthYear
Total amount requested £*
This must be OVER £250. If £250 or below, please complete our 'small grant application form'.
Hospital:*
Division:*
Speciality/area:*
Funding Programs
The charity has four programs where ideally our grant-making should be focused.

Please indicate which funding program your project/funding comes under (more than one program may be relevant for your application).

For more information about these programs, read about what we fund on our website.
Please tick one or more priorities that seem most relevant to your application:*

Healing environments - We know the physical environment plays a crucial role in the way in which people recover. Calming environments designed with patients and families in mind, can lower patient anxiety and improve clinical outcomes.Healthcare for all - We know that not everyone has the same access to healthcare in our hospitals. We will support projects that enable access for minoritised communities and people who experience barriers to treatment in our hospitals.Innovation and change - We’ll fund the most innovative and emerging technologies and treatments that can change or even save a patient’s life that wouldn’t otherwise be available. We will collaborate on new ways of working that help transform patient care.Older people - Nearly two thirds of the patients in our hospitals are aged over 65. We want to provide funding that not only transforms the experience they have within our hospitals but helps support rehabilitation, reduce anxiety, distress and loneliness.
Grant applicant contact details
Please ensure that your details are correct so that we can contact you.
Grant applicants name:*

First nameLast name
Position/Job role:*
Email address:*
Phone number:
Line manager contact details
Please ensure that you have received support for this application from your line manager. We will require a written email of support from the line manager/divisional director.

This can be emailed via a UHBW email address to grants@bwhospitalscharity.org.uk stating the application and their approval. Alternatively, you can upload a screenshot or document of approval from your line manager. Failure to provide your line manager's approval will mean we cannot proceed with the application.
Line manager's name:*

First NameLast Name
Position/Job role:*
Email address:*
Phone number:
Has a written email of support been sent to the BWHC grants team?*

Yes, I confirm that the line manager/divisional director has sent a written email of approval to the charity grants team.No, I will upload written support in this application.
Please upload your written evidence of support from the line manager/divisional director stating the application and their approval.

This could be a jpeg, png, pdf, doc. Emails need to be a screenshot and saved as one of these files.
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Application Details

Hosted Event or Engagement Day Information

This section is only for hosted events, including staff training/engagement days. Engagement days can contain a 'team building' element but must also show an agenda where there is discussion to improve the service.

If you want to request funding for meetings/conferences/accredited qualifications, please return to the intro page and reselect the type of funding you'd like to request.

Please note we cannot fund catering/refreshments alone and the charity cannot contribute towards the cost of alcohol.

Name of the event:*
Date of event:*

DayMonthYear
Location of event:*
Purpose of event:*
Please upload the agenda for this event*

This could be a jpeg, png, pdf, doc. Emails need to be a screenshot and saved as one of these files.
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If a hosted event, is it being held outside of UHBW working hours?*

YesNo
Number of attendees:*
Costs
Please provide a breakdown of the costs associated with this application.

You must upload evidence below to support these costs such as booking confirmations. Please note we cannot fund catering costs alone.

Only complete the applicable sections. Please include amounts with VAT.
Fee per Attendee £
Venue Hire Costs £
Catering Costs £
Speaker/Trainer Expenses £
Other Costs in total £
E.g. marketing, materials, etc.
Please state if you are receiving funding from elsewhere to cover certain costs:
Total amount per person £*
TOTAL AMOUNT £*
Please ensure that ALL costs are included at the time of applying.
Upload your evidence to support the costs above. Unless evidence of ALL of the costs is provided, we cannot proceed with your request:*

This could be a jpeg, png, pdf, doc, xls, csv, zip. You must include itemised evidence of costs such as quotes, invoices, emails with costs detailed from company/organisation. Emails need to be a screenshot and saved as one of these files.
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Impact of the event
Please explain the impact of this event on attendees. It is important for the charity to be able to establish the impact of its grant-making.*
It is important for the charity to be able to establish the impact of its grant-making. Therefore, we would like some indication as to how this event will impact those attending. This could be their wellbeing, expanding knowledge, etc.
Will the impact of this event have beneficial effects on patients and the Trust as a whole? If so, please explain how and whether the impact will be long-lasting and how this will be measured.*
Please explain your answer. If yes, then how will this be demonstrated? It is important for the charity to be able to explain the impact of its grant-making. If no, explain why not.
What will the public perception be of this event? Grant applicants should be mindful when applying for a grant for this type of event and consider the public perception test.*
Applicants must remember that funds are donated to the charity by the public and therefore it is very important to be mindful of how the public may perceive an event being funded by money they have donated.
If you are applying for an event, we would love for our BWHC Hospitals Partnership Manager to attend for a short space of time to speak about the charity. Would this be possible?*

Yes - we will be in touch to arrangeNo
If you selected no, why wouldn't this be possible?

Submit Your Application
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Please ensure all the correct details have been input and evidence uploaded prior to submitting your form.

Please note that any missing information, including authorisation and evidence of costs, will result in delays or may result in your application not being considered.
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