Artist Booth Application

Artist Booth Application
Application Due: December 6, 2024

Event Date and Time:

Saturday, January 11, 2025, 10:00am to 5:00pm

Sunday, January 12, 2025, 10:00am to 4:00pm

Art in the Park is an alfresco fine arts festival presented by the Yuma Art Center in one of Yuma's scenic parks. Modeled after Georges Seurat’s stoic painting, Sunday on La Grande Jatte, the event will take place on Saturday and Sunday, January 11 and 12, 2025. It will feature dozens of local and regional artists set up alongside the banks of the meandering Colorado River. Enjoy a leisurely afternoon in the park and enjoy live music, lawn games, and spirited libations, surrounded by a wide variety of art displays.

For the purposes of this Application, the term “Vendor” includes all individuals or groups renting booth space or providing products or services to the public in exchange for payment.

Booth Options:
- 10x10 ft Tent ($100): Max. 2 Artists
- 10x20 ft Tent ($200): Max. 5 Artists
- 10x30 ft Tent ($300): Max. 7 Artists
Are you exhibiting as an individual artist, or will you be sharing the booth with other artists?*

Individual ArtistGroup of Artists
Name*

First NameLast Name
Booth Name/DBA*
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Logo/Promotional Image*

Cancelof
Website/Social Media
If there will be more than one artist in your booth, please provide their information.

Artist #2
Name

First NameLast Name
Booth Name/DBA
Email
example@example.com
Phone Number
Please enter a valid phone number.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Logo/Promotional Image

Cancelof
Website/Social Media

Artist #3
Name

First NameLast Name
Booth Name/DBA
Email
example@example.com
Phone Number
Please enter a valid phone number.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Logo/Promotional Image

Cancelof
Website/Social Media

Artist #4
Name

First NameLast Name
Booth Name/DBA
Email
example@example.com
Phone Number
Please enter a valid phone number.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Logo/Promotional Image

Cancelof
Website/Social Media

Artist #5
Name

First NameLast Name
Booth Name/DBA
Email
example@example.com
Phone Number
Please enter a valid phone number.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Logo/Promotional Image

Cancelof
Website/Social Media

Artist #6
Name

First NameLast Name
Booth Name/DBA
Email
example@example.com
Phone Number
Please enter a valid phone number.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Logo/Promotional Image

Cancelof
Website/Social Media

Artist #7
Name

First NameLast Name
Booth Name/DBA
Email
example@example.com
Phone Number
Please enter a valid phone number.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Logo/Promotional Image

Cancelof
Website/Social Media

Booth Information
Vendor Booth Selection*

10x10 Booth Space ($100) Max. 2 Artists10x20 Booth Space ($200) Max. 5 Artists10x30 Booth Space ($300) Max. 7 Artists
Booth Description. Please list all items that will be available for purchase by attendees.*
Upload image/s of your work. *

You may upload more than one image in this section.
Cancelof
Additional Items

Cancelof

Important Dates and Times
- December 6, 2024: Artist Booth application deadline
- January 10, 2025, 10:00 am – 5:00 pm: Vendor Set Up
- January 11, 2025, 6:00 am to 9:00 am: All vendors must be set up 1 hour prior to the event starting. All vehicles need to be off the park grounds by 9am.
- January 11, 2025, 10:00 am – 5:00 pm: Art in the Park
- January 12, 2025, 10:00 am – 4:00 pm: Art in the Park
- January 12, 2025, 4:00 pm – 8:00 pm: Vendor Take Down. Vehicles can enter the park grounds after 4:30pm or once all attendees have left the park.
Vendor Information, Terms, and Conditions
1. Check-in with City of Yuma staff is required prior to setting up the booth.
2. All booths must be professional in appearance. Vendors must provide their own tent, chairs, displays, tables and all other necessary equipment. A limited number of tents are available for rent. Displays must be weighted, sturdy, safe, clean and tidy.
3. Vendors shall not obstruct walkways, to include placing chairs, tables, signs, or other items around the exterior of the booth at the assigned location.
4. Vendor spaces will be clearly marked. Vendors are required to stay within these markings.
5. Access to WIFI at the event is not provided. Vendors are encouraged to bring their own hotspot for their internet needs.
6. All booths shall be completely set up one (1) hour before the event and must stay open until the event closes. This is an insurance company requirement. If vendors leave early, they will not be permitted to participate in future City of Yuma events.
7. All vendors agree to abide by all federal, state and local laws, orders, rules and regulations pertaining to health, fire prevention, public safety, copyright, business licenses and sales tax permits.
8. No items may be sold at the event unless previously listed in the Artist Booth Application. The event coordinator shall be notified of any changes not later than seven (7) days prior to event. The event coordinator may limit duplicated merchandise to ensure vendor success.
9. All vendors shall clean up their booth area during and at the close of the event.
10. Food and beverages will be sold solely by food vendors at the event. While vendors may bring water and snacks to the event for their personal use no outside food or beverage will be permitted into Gateway Park once the event is open to the public. Please plan accordingly.
11. Consumption and/or possession of alcoholic beverages by vendors and/or workers are prohibited. Vendors will be held responsible for any violations.
12. The booth fee is nonrefundable and nontransferable. No refunds will be given to vendors who do not show up for, or impermissibly leave, the event.
13. Music will be provided by the Yuma Art Center. Please refrain from having music or sound equipment in your booth unless previously agreed to by the event coordinator.
14. Marketing and Promotions: By participating in the event the Exhibitor agrees to have Exhibitor’s name and photographs of their work(s) reproduced for publicity, promotional and educational uses.
15. Vendors are solely responsible for any and all claims of copyright infringement and agree to indemnify the City of Yuma against all copyright infringement claims or complaints made to or against the City of Yuma as a result of the vendor exhibiting art or products, or engaging in sales, at the event.
16. The City of Yuma, and any and all sponsors of this event, are not liable the failure to fulfill any conditions of this event or this Application, nor for any loss or injury due to natural causes, Acts of God, or any other causes beyond the control or direction of the City of Yuma.
17. Only vendors displaying their own original work may participate. No stand-in or proxy vendors are allowed to represent the artist.
18. This is a “rain-or-shine” event and will occur on the scheduled date regardless of weather. This event will take place outside. Please have a rainy or windy day plan.
19. No spaces will be held without payment in full. No applications will be accepted without payment.
20. In the event there are issues with the check or credit card provided by the vendor including, but not limited to, insufficient funds, closed account, or expiration date passed, the vendor will be restricted to cash or money order payments for future shows. There is a fee of $25 for returned checks.
21. The City of Yuma will provide security at the event. However, the City of Yuma is not responsible for the security of individual vendor booths. Vendors are responsible for securing their own booths, supplies, products, cash/checks, receipts, property, and equipment.
22. Vehicles are allowed only during designated times and must follow directional rules as indicated in event packets. No vehicles will be allowed inGateway Park after the event opens to the public
Acknowledgement and Release
By signing below, I agree that I assume all risks that arise from my participation in this event. I waive all claims against the City of Yuma and its co-sponsors for any injuries or loss, whether person or property, that arise from my or my organization’s participation. I grant permission to the City of Yuma, event organizers, promoters and sponsors, or any agent authorized by them, to use any photographs, videos, recordings or any other record of this event for any legitimate purpose. I acknowledge that I have read, understand and agree to all the Application Terms and Conditions, and Vendor Insurance and Indemnity Requirements, which are attached and incorporated to this Application by reference.
Signature*

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Artist Booth Application

If there will be more than one artist in your booth, please provide their information.

Booth Information

Acknowledgement and Release