35th Annual Horse-Drawn Carriage Parade & Festival - Food and Craft Vendor Application

Please complete this form and submit payment for your booth space. Vendor booth spaces will not be reserved until payment has been received. 

Due to the changes in Mulberry St.'s layout, spaces & electric are limited. Placement will be based off of needs and size of spaces.

*Please note that the Festival Committee reserves the right to limit vendor participation. Submission of application does not guarantee participation. If your application is not accepted, based on the number of type of vendor or electrical requirements, you will hear from our Festival Committee. We will refund your money if you are not accepted for whatever reason.  We will have a festival rain, sleet or snow.

Be sure you complete the entire form correctly. If your vendor "needs" are not selected below, we will NOT be able to accomodate you the day of the event!

* DONT FORGET: If you are a Lebanon Area Chamber Member, you will have first consideration and be sure to enter your coupon code to recieve your vendor discount. 

Please complete this form and submit payment for your booth space. Vendor booth spaces will not be reserved until payment has been received. 

Due to the changes in Mulberry St.'s layout, spaces & electric are limited. Placement will be based off of electric, water, size of space and type of set up you require.(tent, truck, trailer) 

*Please note that the Festival Committee reserves the right to limit vendor participation. Submission of application does not guarantee participation. If your application is not accepted, based on the number of type of vendor or electrical requirements, you will hear from our Festival Committee. We will refund your money if you are not accepted for whatever reason.  We will have a festival rain, sleet or snow.

Be sure you complete the entire form correctly. If your vendor "needs" are not selected below, we will NOT be able to accomodate you the day of the event!

* DONT FORGET: If you are a Lebanon Area Chamber Member, you will have first consideration and be sure to enter your coupon code to recieve your vendor discount. 

Food Vendor Requirements
• $1,000,000. Commercial liability for Saturday, Dec. 7, 2024 naming Lebanon Area Chamber of Commerce as the certificate holder
• Flooring for booth required (i.e. rolled roofing material, rubber mats)
• Waste water, oil/grease to be taken off premises by vendor (Not permitted to dump waste in gutters or sewers)

* Failure to comply will these requirements will result in additional fees/not returning to events hosted by the Lebanon Area Chamber of Commerce. We hold the right to close your booth if failure to comply is noticed after the event has started. 

Licenses:
• Temporary Food License from Warren County Combined Health District:
513-695-1220
• Vendor License: 513-695-1240

Hold Harmless Agreement
In consideration of a lease of booth or space on Mulberry Street, Lebanon, Warren County, Ohio, for the 35th Annual Horse-Drawn Carriage Parade & Christmas Festival on Saturday, December 7, 2024 I, the undersigned, do hereby release and covenant and agree to indemnify, defend and hold the Lebanon Area Chamber of Commerce and the City of Lebanon, its owners, employees, and agents and the Board of Directors of the Lebanon Area Chamber of Commerce, the organizer of the event, and its employees, as well as all successors, heirs, and assigns, harmless against any and all claims, demands, damages, cost and expenses, including reasonable attorney fees for the defense thereof, arising from the alleged conduct or management of the undersigned’s business in the leased space, or from any breach on the part of the undersigned of any condition of the agreement of lease, whether verbal or in writing, or from any act of negligence of the undersigned, his/her/its agents, contractors, employees, concessionaires, invitees or licensees in or about the leased space, and in the event that the undersigned should obtain public liability insurance against the foregoing occurrences, the Lebanon Area Chamber of Commerce and the City of Lebanon, its owners, employees and agents and the Board of Directors of the Lebanon Area Chamber of Commerce shall be entitled to claim protection of their interests hereunder as an additional, insured party.

Festival Waiver
We hereby make application to participate in 35th Annual Horse-Drawn Carriage Parade & Christmas Festival to take place Saturday, December 7, 2024 in Lebanon, Ohio. We understand that any and all claims for loss to persons or property based upon acts or alleged acts of the undersigned, its agents, employees, representatives, or their successors, heirs, and assigns are the responsibility of the undersigned and that providing liability insurance is our responsibility, and in lieu of providing an Insurance Coverage Certificate, we hereby certify that in the case of a claim for loss to persons or property, we will not hold the Lebanon Area Chamber of Commerce, City of Lebanon or any of their personnel, employees, agents, successors, heirs, and/or assigns responsible for any bodily injury, property damage, food products liability, and/or medical payments and we hereby do release, and shall indemnify, defend and hold harmless any member, officer, trustee or employee of the Lebanon Chamber of Commerce or the City of Lebanon for any claim or claims that may arise as a result of a claim for bodily injury, property damage or other damages arising out of, or as a result of applicant’s participation in the celebration.

Procedure for Electric Service for Festival Booths

Determine your electric needs by using the guidelines provided:

• 120 volt, 20-amp. One circuit means one duplex outlet. 
• 240-volt, 50-amp. (Limited number available) Locations and allotments for the 240-volt service are limited. Those requesting 240-volt service must supply a 50-amp NEMA 14-50p plug with at least 15 feet of UL-listed cable rated for service required.

• Electrical connection point will be within 100 feet of your booth space. 
• Due to limited electric boxes, electric service requests MUST BE paid for, or it will not be provided.  

• If you have an enclosed generator that you want to use, please note that on the form. We have some guidelines for the trucks to abide by but we will allow them if all requirements are met. 

Electric Agreement
I understand that overloading of electrical circuits is prohibited. If I have overloaded a circuit, I will be required to remove an appliance or appliances from service. If Electric Department Personnel are called for an overloading problem, I understand that I will be billed for a service call of $40.00. Under no circumstances will I be permitted to plug into street lighting.

Payment & Application Acceptance

• Payment is required at time of application.
• The Festival Committee reserves the right to deny vendor participation. IF your vendor application is denied, we will contact you. If this occurs, the committee will reimburse fees.

• If you do not hear from us...your application is being reviewed and considered.
• Event Map & Details will go out to all vendors along with other communication as it becomes available. Be certain you have listed the correct email and phone number listed.