The Women's Expo Hsv Vendor Application

The 5th Annual Women's Expo Hsv

March 27-March 30, 2025
Application for Vending at the 5th Annual Women's Expo Hsv

Vendor Day is ONLY on Saturday March 29, 2025

Please note that after you have paid your Vendor/Exhibitor Fee, there will not be any refunds given for any reason, unless the event coordinator cancels the event. If you are interested in sponsoring this event, please refer back to our Expo Packet or visit the website for Sponsorship Information.

Purchase of your vendor table is non-refundable and non-transferable.

Anybody selling a product or advertising a service MUST apply to be a vendor and pay all applicable fee's. Anyone found to not be in compliance will be removed off of the premises.
What is the name of your Business?*
Primary Vendor Contact Name or Person Responsible for Application (POC) *

First NameLast Name
Vendor E-mail, please use an email address that you regularly check. If you do not respond or check your email, we can not guarantee your vendor space. You will have 48 hours to respond to our email once you have been approved. No excuses, No exceptions!*
example@example.com
Vendor Phone Number, please provide the best phone number to be reached at.*
Please provide your company website. If you don't have one, please type n/a*
Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Are you a Non-Profit Organization?*

YesNo
Please attach proof of your non-profit. (example: Letter from IRS verifying status)

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Please provide the social media handle or profile(s) associated with the business. If you don't have social, just write n/a. Example: www.instagram.com/thewomensexpohsv*
Which category best describes your business. Please choose a category that best fits your company/brand. If selecting other, please explain in the company description.*

ArtFashionHealth/WellnessBeautyHomeOffice/BusinessBaked GoodsOther
Describe your business and what items you plan to bring to be sold or advertised. Please be very detailed so that we can determine if you are eligible or not. (Please Note: You can not sell food) Only pre-packaged foods, such as baked goods, cookies, cakes, and candy will be accepted. No selling of alcohol, alcohol infused candy, or alcohol infused baked goods, no crock pots, electric stoves, etc.*
Please upload a copy of your logo. Only accepted files are jpg and png.*

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Please upload a picture of yourself. It doesn't have to be a professional photo.*

Cancelof
Have you participated in The Women's Expo Hsv as a previous vendor?*

YesNo
What year(s) did you participate? If you have never participated please write n/a*
What is/was the name of your business?*
How did you hear about The Women's Expo Hsv?*

Vendor Options*

Nonprofit Booth Vendor 10x10 Space Product Image

Nonprofit Booth Vendor 10x10 Space Access to Wi-Fi 10’X10’ Space (1) 8ft Table (you are welcomed to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory Welcome Guide. Must have proof of Nonprofit 501(c)(3) Status paper work. Free Entry into Thursday Night Mixer.

$295.00 Quantity
Item subtotal:$0.00

Standard Booth 10x10 (We Assign your booth) Product Image

Standard Booth 10x10 (We Assign your booth)Access to Wi-Fi 10’X10’ Space (1) 8ft Table (you are welcomed to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory Welcome Guide. Free Entry into Thursday Night Mixer.

$375.00 Quantity
Item subtotal:$0.00

Wall Booth 10x10 (Limited) Product Image

Wall Booth 10x10 (Limited)Access to Wi-Fi 10’X10’ Space (1) 8ft Table (you are welcomed to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory Welcome Guide. Free Entry into Thursday Night Mixer.

$425.00 Quantity
Item subtotal:$0.00

Corner Booth (End of Aisle Location) 10x10 (Limited) Product Image

Corner Booth (End of Aisle Location) 10x10 (Limited)Access to Wi-Fi 10’X10’ Space (1) 8ft Table (you are welcomed to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory Welcome Guide. Free Entry into Thursday Night Mixer.

$400.00 Quantity
Item subtotal:$0.00

End Cap Vendor Space 20x10 Product Image

End Cap Vendor Space 20x10 Access to Wi-Fi 20’X10’ Space (1) 8ft Table (you are welcomed to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory Welcome Guide. Free Entry into Thursday Night Mixer.

$1,000.00 Quantity
Item subtotal:$0.00

Vendor Brundle Includes ALL ACCESS WEEKEND PASS Product Image

Vendor Brundle Includes ALL ACCESS WEEKEND PASSVendor Booth 10x10 (1) 8ft Table & 2 Chairs (1) Ticket Free to Welcome Mixer Thursday Night Corporate Name/Business Listing in The Women’s Expo Hsv Welcome Guide VIP Weekend Pass Includes the following: $500 Value (1) Thursday Night Mixer Ticket(1) Women’s Expo Luncheon Friday(1) Friday Night Event Ticket (1) Saturday VIP Access to Lounge for Lunch(1) Sunday Brunch Ticket Women’s Expo T-Shirt Half Page Color Ad

$799.00 Quantity
Item subtotal:$0.00

Power OutletPower at my booth (Optional)

$75.00 Quantity
Item subtotal:$0.00

Friday Luncheon Early Bird Ticket Product Image

Friday Luncheon Early Bird Ticket11am-1pm

$55.00 Quantity
Item subtotal:$0.00

Friday Night Experience w/ Special Guest6pm-9pm

$45.00 Quantity
Item subtotal:$0.00

Sunday Morning Brunch Ticket Product Image

Sunday Morning Brunch Ticket(1) Brunch Ticket 11am-2pm The Farewell Brunch will take place at The Embassy Suites in Huntsville, AL. Sunday March 30th 11am-2pm. We will have guests speakers and Brunch will be served.

$85.00 Quantity
Item subtotal:$0.00

Expo T-Shirt (not the actual design) Product Image

Expo T-Shirt (not the actual design)Please choose your size

$25.00

Size	Quantity
S
M
L
XL
XXL
XXXL

Item subtotal:$0.00

Retractable Banner Advertising at Expo (Example of Banner) Product Image

Retractable Banner Advertising at Expo (Example of Banner)Advertise your business with your retractable banner in the Entrance of The Women's Expo Hsv on Saturday March 29, 2025.

$200.00 Quantity
Item subtotal:$0.00

Platinum Sponsor

$4,000.00 Quantity

Gold Sponsor

$3,000.00 Quantity

Silver Sponsor

$1,000.00 Quantity

Subtotal

$0.00

Tax

$0.00

Total

$0.00

I will be using AfterPay to make my payment. I also understand that a 6% fee will be added to use this option.*

YesNo
Ad Option for Expo Directory. You will have the option to submit your artwork/design for the directory. It must meet the outlined specifications. If you need us to design the artwork for you, it is an extra $50. All designs and purchases must be submitted by February 7, 2025. (No Exceptions)*

Full Page Color Ad $150Quarter Page Color Ad $100Half Page Color Ad $125No Ad'sI need my ad designed $50
Do you need the table and chairs that come complimentary with the space? These can't be added back the day of.*

Yes, I need the 8ft table and the 2 chairsNo, I don't need any of the provided furnitureI only need the (2) chairsI only need the (1) 8ft table

The Women's Expo Hsv Hold Harmless Agreement

Please Read
Terms and Conditions Agreement for The Women's Expo Hsv

1. Introduction

Welcome to The Women's Expo Huntsville! These terms and conditions govern your participation in and use of our event services, including any associated activities and offerings. By applying for or attending The Women's Expo Huntsville, you agree to comply with these terms and conditions.

2. Application,Registration and Attendance

2.1. Application: All vendors and sponsors must apply/register through our official application process. By applying, you agree to provide accurate and complete information.

2.2. Attendance: Your registration entitles you to attend the event during the designated dates and times unless otherwise specified. We reserve the right to refuse entry or remove any participant who violates these terms or disrupts the event.

3. Code of Conduct

3.1. Behavior: All participants must conduct themselves in a professional and respectful manner. Harassment, discrimination, or any form of misconduct towards other attendees, staff, or exhibitors will not be tolerated.

3.2. Compliance: Participants must comply with all applicable laws, regulations, and venue rules during the event.

4. Intellectual Property

4.1. Ownership: All intellectual property rights associated with The Women's Expo Huntsville, including but not limited to trademarks, logos, and content, are owned by us or our licensors.

4.2. Use of Likeness: By attending the event, you grant us the right to use your name, likeness, and any photographs or recordings taken during the event for promotional purposes.

5. Liability

5.1. Disclaimer: While we take reasonable steps to ensure the safety and security of participants, we are not responsible for any loss, damage, injury, or theft that may occur during the event.

5.2. Indemnification: You agree to indemnify and hold harmless The Women's Expo Huntsville, its organizers, and affiliates from any claims arising out of your participation in the event.

6. Changes, Refunds, and Cancellation

6.1. Changes: We reserve the right to make changes to the event program, schedule, or venue at any time. We will notify participants of significant changes via email or our website.

6.2. Cancellation: In the event of cancellation due to circumstances beyond our control (e.g., force majeure), we will provide refunds to registered participants as determined by our cancellation policy.

6.3 Refunds: There will be no refunds for any reason.

7. Governing Law

This agreement shall be governed by and construed in accordance with the laws of the State of Alabama, without regard to its conflict of law principles.

8. Contact Us

If you have any questions or concerns about these terms and conditions, please contact us at admin@thewomensexpohuntsville.com
By Clicking Agree, I hereby agree and consent to the Hold Harmless Agreement and it's policies.*

Agree

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The 5th Annual Women's Expo Hsv

Application for Vending at the 5th Annual Women's Expo Hsv

The Women's Expo Hsv Hold Harmless Agreement