International Imaging Congress 2024

International Imaging Congress 2024
Welcome to International Imaging Congress 2024

In order for RoarB2B to understand more about what activities you will be undertaking at the event, you must complete this Compulsory Health and Safety Declaration form. It is important to complete this form as soon as possible to resolve any issues before arriving onsite. It is not possible to exhibit without completing this document.

This form should take you around 10 minutes to complete, you can save your progress if you need to come back.

Please note that all responses are shared with the local licensing authority.

It is essential your health and safety documentation is reviewed before arriving on to site. You will not be allowed access to the site until our team has reviewed all of your paperwork.

Please ensure accuracy and an appropriate level of detail is provided. This will limit any need for resubmission or amendments with regards to this form.

If you are the exhibitor, this form should be completed by the competent person responsible for Health and Safety within your organisation.

Please direct any queries to rosanna@selectiel.com

YOUR DETAILS

Please ensure all details are correct before submitting
If you are the exhibitor, please ensure that the person completing this form is authorised to oversee all activities at this stand and accepts full responsibility for the information provided. This individual must be accountable for the stand’s operations and liable for any issues that may arise on-site.
NAME*

First NameLast Name
PHONE NUMBER*

Area CodePhone Number
EMAIL*
(If you are the exhibitor and building the stand yourself please put in your details)
Please select your stand type:*

Shell SchemeTurnkeySpace Only
Please select who you are:*

I am the exhibitor and I am setting up/building my own stand (I do not have a stand contractor)I am the exhibitor (I have a separate stand contractor who is building my stand)I am the stand contractor/builder (Only applicable to space only stands)
STAND NAME*
STAND NUMBER*

SPACE ONLY BUILD INFORMATION
Please select from the below:*

Space Only BuildSpace Only Build including a Vehicle/Trailer/MachineNo Build - only a Vehicle/Trailer/EquipmentNo Build - only pop-up banners & furniture (you must still submit a drawing with dimensions for your stand)
Mandatory Documentation for Space Only Exhibitors

Attention: All Space Only exhibitors, regardless of the complexity of your stand, are required to complete ALL the following documentation:
- Stand Plan
- Risk Assessment
- Method Statement
- Construction Phase Plan
- Public Liability Insurance
Note: This requirement applies even if your stand consists only of a vehicle, machinery, or a pop-up display. Compliance with this is mandatory due to venue regulations. If you do not wish to complete any of these documents, you must switch to a Shell Scheme stand.

Level of Detail
While the level of detail required may vary, all sections must still be completed:

Risk Assessment: Do not simply write "N/A" or "no risks." Every stand has potential risks, such as manual handling and electricity. Use the bullet points provided in the template to guide you.

Method Statement: Even if your setup involves only a vehicle or pop-up, describe your process. For example, detail how you will arrive, locate your space, and set up your items or secure your vehicle.

Construction Phase Plan: This document contains essential questions and information necessary for your stand, even if no traditional construction is involved.

Your compliance ensures a safe and efficient event for all participants. Thank you for your cooperation.
STAND WIDTH: (m)*
STAND LENGTH: (m)*
COMPANY *
If you are the exhibitor, just state the name of your company .
MAXIMUM HEIGHT OF THE STAND:*

0-1m1-2m2-3m3-4mOver 4m (not including rigging or vehicles & machinery. Build only.)
OPEN SIDES:*
Complex Stands over 4m
Where stands are constructed to a height in excess of four metres, structural plans proving stand integrity must be supplied as well as stand plans. The cost for inspection and sign-off by a structural engineer will be £435+VAT.

Where stands are constructed to be more than one storey, structural plans proving stand integrity must be supplied as well as stand plans. The cost for inspection and sign-off by a structural engineer will be £435+VAT. Double decker stands will only be allowed in certain locations.
I can confirm I understand and accept the charge above:*

Clear
Structural Calculations*

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RIGGING
Rigging is only permissible for Space Only Stands who have paid the £1,950+VAT Sponsorship fee to the organisers.

Permission will only be granted after written request and payment to the exhibition organisers. You can do this by contacting ops@roarb2b.com.

*Please note, this fee is not inclusive of production or installation. Please contact the venue rigging department for a quote.*

All Rigging must be included in your stand design and approved before ordering services. All rigging related services must be carried out by the venue riggers.

Lighting rigs will be allowed provided they conform to the regulations governing their use.

Here follows a synopsis of these regulations:
- They must be 6m from the hall floor but with a minimum clearance of 2m from the highest point of the stand.
- All structures will be rigged by the Official Rigging Contractor.
- No graphics or decorative material may be displayed upon the lighting rig.
Please contact the Operations Team for more information.
Will you be having rigging?
If you have selected yes to the below, we will check with the organiser if this has already been approved. If it has not, an organiser will get in contact with you regarding the sponsorship fee (not applicable for lighting rigs with no graphics/decorative material)*

Yes - ModularYes - Custom Built/BespokeYes- Lighting RigNo
Complex Rigging
Where stands are constructed to include complex rigging, structural plans proving stand integrity must be supplied as well as stand plans. The cost for inspection and sign-off by a structural engineer will be £435+VAT.
I can confirm I understand and accept the charge above:

Clear
File Upload

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ARRIVAL TIMES
DATE & TIME OF ARRIVAL TO BUILD
All space only stands are required to confirm they are able to build and breakdown within the allotted times:*

I confirm we will keep the the allocated timings for build and breakdown.
DATE OF ARRIVAL TO BUILD*

MonthDayYear
DATE & TIME OF ARRIVAL TO BUILD
TIME OF ARRIVAL TO BUILD*
BUILD COMPLETION DATE*

MonthDayYear
DATE & TIME OF ARRIVAL TO BUILD
BUILD COMPLETION TIME*
DATE & TIME OF ARRIVAL FOR BREAKDOWN
DATE OF ARRIVAL FOR BREAKDOWN*

MonthDayYear
DATE & TIME OF ARRIVAL TO BUILD
TIME OF ARRIVAL FOR BREAKDOWN*
STAND DESIGN

STAND DESIGN
VISION PANELS - Doors must have a vision panel with a zone of visibility spanning from 500mm to 1500mm above the floor. The exception to this is doors to small storerooms, where a small panel may suffice. Exit doors must open outwards in the direction of escape. Doors must be recessed where they open on to public circulation areas, e.g. they must not open directly on to a gangway.*

I agree that I will comply with the above statement in my stand design
DRESSING OF DIVIDING WALLS - You will dress down the back wall of your stand if higher than 2.3m in a neutral colour. Please note that corporate branding is not permitted on walls which overlook neighbouring exhibitors.*

I agree that I will comply with the above statement in my stand design
PLATFORMS - The use of platforms should be avoided wherever possible, in order to provide level access to exhibits and services. Where the use of platforms is unavoidable, they should not exceed 170mm in height (one step) and ramped access should be provided for people with disabilities.*

I agree that I will comply with the above statement in my stand design
WALLING - 2/3 of each open side must remain open and no run of walling can exceed 4m in length.*

I agree that I will comply with the above statement in my stand design

UPLOAD STAGE
STAND PLANS -To include all dimensions and visuals*

If only placing a vehicle or machine, please mark up a sketch including all dimensions (tow bars etc to be included).
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Does any part of your stand require a Forklift to unload?*

Forklift organised through CEVAOtherNo
Do you have a Container on your stand?*

YesNo
Does your container have an upper level with a staircase?*

YesNo
Risk Assessment: Do not simply write "N/A" or "no risks." Every stand has potential hazards, such as manual handling and electricity. Use the bullet points provided in the template to guide you.
RISK ASSESSMENT - (Build up & Breakdown)*

Cancelof
If you require a Risk Assessment template, please download the below:
Method Statement: Even if your setup involves only parking a vehicle or building a pop-up display, describe your process. For example, detail how you will arrive, locate your space, and set up your items or secure your vehicle.
METHOD STATEMENT – (Build up & Breakdown)*

Cancelof
If you require a Method Statement template, please download the below:
Construction Phase Plan: This document contains essential questions and information necessary for your stand, even if no traditional construction is involved.
CONSTRUCTION PHASE PLAN*

Cancelof
If you require a Construction Phase Plan template, please download the below:
PUBLIC LIABILITY INSURANCE - (Minimum £5 million)*

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SUBMIT
Should be Empty:

International Imaging Congress 2024

YOUR DETAILS

Complex Stands over 4m

Will you be having rigging?

Complex Rigging

DATE & TIME OF ARRIVAL TO BUILD

DATE & TIME OF ARRIVAL FOR BREAKDOWN

STAND DESIGN

DRIVER DETAILS

Electrics

Lighting

Water

Waste

Fluids

Noise

Animals/Hazardous Substances

Vegetation

Alcohol/Food

Code Of Conduct