Scaife 419 Reservation Form

1
RESERVATIONS MORE THAN SIX MONTHS IN ADVANCE ARE NOT PERMITTED.

To gain access to the conference room, please do one of the following:

FOR SWIPE ACCESS

Submit your Andrew ID

Submit the 8-digit number on the front of your CMU photo ID

FOR KEY ACCESS

Stop by ANSYS 250 between 9:00a - 4:30p to pick up the key

The reservation of the room can be revoked at any time by the following offices: The Office of the Dean of the College of Engineering, The Office of the Provost and the Office of the President.
2
Name/Purpose of Event* This field is required.Please provide the title and/or a short description of the proposed event.
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Access Needed* This field is required.Note: for Badge Swipe and Both options, your Campus e-mail is needed for access
Key
Card Swipe
Both
4
Your E-mail* This field is required.
5
Start Date (include set up time)* This field is required.
Date
Month
Day
Year
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2
3
4
5
6
7
8
9
10
11
12
Hour
00
30
Minutes
AM
AM
PM
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End Date (include tear-down time)* This field is required.
Date
Month
Day
Year
1
2
3
4
5
6
7
8
9
10
11
12
Hour
00
30
Minutes
AM
AM
PM
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Host Department/Organization* This field is required.
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Expected Attendance (20 max)* This field is required.
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Name of Event Coordinator* This field is required.
First Name
Last Name
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Event Coordinator Campus Address
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Event Coordinator E-mail* This field is required.
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Event Coordinator Phone Number
Area Code
Phone Number
13
Will you need additional space for catering? (There is a table out in front of the room usually reserved for students.)
Yes
No
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Will alcohol be served?* This field is required.
Yes
No
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If yes, who is the designated and authorized Social Host?
First Name
Last Name
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Social Host Campus Address
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Social Host E-mail
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Social Host Phone Number
Area Code
Phone Number
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POLICIES AND GUIDELINES

Please note: Fees will NOT be charged to departments and programs of the College of Engineering. Recording of your Oracle String and/or GL String is in the event of damage to the room and/or area.

The reservation of the room can be revoked at any time by the following offices: The Office of the Dean of the College of Engineering, The Office of the Provost and the Office of the President.

ROOM CAPACITY

Scaife 419 has a capacity of 20.

POLICIES

No tape, glue, staples or tacks should be used on any surface.

Any damage sustained will be charged to the host and/or organization's Oracle string - e.g. stains, unplugging of any technology, egregious moving of furniture, etc.

Dean’s Office personnel will inspect the facility after each event. If damages to the room, equipment or furniture are discovered, it is the event host’s responsibility to cover the cost of repairs.

Event host is responsible for arranging and paying for room set-up/tear-down and other services related to FMS, IT/MediaTech, catering, security, etc.

Event host must submit a work order to custodial services (FMS) to ensure that the room is in a clean condition for the next user.

If alcohol is served, it is the event host’s responsibility to designate a University-authorized Social Host who must be in attendance.

If food or drink is served, you are REQUIRED to submit a work order for custodial services (FMS; cleanit@andrew.cmu.edu) to have the room vacuumed and cleared of garbage at the conclusion of your event. If your event uses the kitchen it must be included in the FMS work order. The College reserves the right to also hold you accountable for carpet cleaning if inspection after your event indicates soiling of the carpet.

FEES FOR EXTERNAL DEPARTMENTS & PROGRAMS

Single Event Reservations: $300.

Consecutive Event/Day Reservations: $250/day.

ROOM FURNITURE & TECHNOLOGY RESPONSIBILITIES

The furniture cannot be removed from the conference room.

The Dean's Office is not responsible for technical issues.

To request use of the video monitor within Scaife 419, please indicate within the form. Instructions will be given upon key pick-up. The Dean's Office is not responsible for technical issues.

HELPFUL LINKS

FMS Email: cleanit@andrew.cmu.edu

FMS Link: https://fms-apps.andrew.cmu.edu/workorder/workorder?formname=wo-request

MediaTech: https://www.cmu.edu/computing/services/comm-collab/media-services/event-support.html

Social Host Request Email: social-host@andrew.cmu.edu

Social Host Procedures Link: https://www.cmu.edu/policies/forms-and-documents/social-host-procedures.pdf
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Payment Method* This field is required.
GL String
Oracle String
Other
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Oracle StringType in OBJECT CODE, FUNDING SOURCE, FUNCTION, ACTIVITY, ORGANIZATION and ENTITY numbers separated by periods. e.g. 000000.000.000.000000.01 If charges need to be split, please go to the OTHER section and enter additional information.
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Grants LedgerType in PROJECT, TASK and AWARD numbers separated by periods. e.g. 00000.000.000 If charges need to be split, please go to the OTHER section and enter additional information.
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OtherPlease list other Oracle Strings, Grants Ledger numbers, credit card numbers or PO numbers below. Enter N/A if no other information is needed. If charges need to be split, please separate additional information with a semicolon.
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Indicate the FMS Work Order number
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I have reviewed the policies and guidelines outlined above and I agree to comply with them. Please enter your name as confirmation* This field is required.First name, Last name
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Date* This field is required.
Date
Month
Day
Year
Should be Empty:

RESERVATIONS MORE THAN SIX MONTHS IN ADVANCE ARE NOT PERMITTED.

POLICIES AND GUIDELINES

ROOM CAPACITY

POLICIES

FEES FOR EXTERNAL DEPARTMENTS & PROGRAMS

ROOM FURNITURE & TECHNOLOGY RESPONSIBILITIES

HELPFUL LINKS