LMHS Band Registration Forms, 2024-205

Student Name*

First NameLast Name
Dear Lake Mary High School Band Parents and Students,

Welcome back! I'm thrilled for you to join us as we dive into a wonderful year of artistic expression and creativity!

To ensure a smooth start, please prioritize the included paperwork. It's crucial for understanding each student's needs and coordinating our activities. Timely return of these forms will help us swiftly shift our focus to our shared passion: making beautiful music together.

As your director, I'm committed to fostering not only our musical talents but also our band's unique community spirit.

Please help kick off this new season by completing the paperwork promptly. Here's to a year of music and camaraderie at Lake Mary High School!
- Josh Langston
  - Director email: langstjl@myscps.us
  - Band Office Phone: 407-320-9560
PS: To stay up to date on the latest news and information, view and/or subscribe to our Google Calendar, check out the band's website at marchingrams.org, or follow one of our various social media accounts!
- Facebook: Lake Mary HS Band, Lake Mary Marching Rams - Band Boosters
- Instagram: @lmhsramband, @marchingrams
This orientation packet includes the following important documents and their respective uses. Use this as a checklist for ensuring that you've completed all necessary paperwork.
- Student Information Form: Information collected to establish clear lines of communication to support student activities over the course of the year.
- SCPS Medical & Travel Form (requires Notarization): Fulfills the SCPS requirements to have pertinent medical information in the possession of the teacher and designated adults during band events, especially when traveling.
- Band Student Uniform Agreement Form: Establishes the understanding that students are responsible for the reasonable care and maintenance of the school-owned band uniforms, which are quite expensive.
- Band Assessment Form : Communicates the operating costs of the band in order to identify the necessary costs to be assessed to each band student and their families. (This does not need to be turned in)
- School Instrument Rental Form: Includes the information needed to release a school-owned instrument into the care of a student. This is only required of students that will be renting an instrument from the school (this includes all percussionists)
- Assessment & Accessory Order Form: Lists the required and optional items and accessories that students will need in order to perform and participate in the various band activities. It provides spaces to indicate the sizes for uniform accessories and allows for the ordering of extra accessories if desired. Finally, it allows families to choose the various ways in which these assessments may be paid.
LMHS Band Student Information Form, 2024-2025
Student Name

First NameLast Name
Nickname
Parent-Approved Nickname, if applicable
Primary Instrument*
Secondary Instrument
if applicable
Student Grade
for the 2024-2025 school year
SCPS Email Address
StudentID#@student.myscps.us
Personal Email Address
optional
Student Mobile Number
optional
Student Address
Street Address
Street address, line 2
if applicable
City
State
Zip Code
Parent/Guardian Address
Primary Parent/Guardian Name

First NameLast Name
Relationship to Student
Secondary Parent/Guardian Name

First NameLast Name
Relationship to Student
Parent/Guardian Street address
Street Address
Street address, line 2
if applicable
City
State
Zip Code
Parent/Guardian Communication
Primary Parent/Guardian email address
example@example.com
Primary Parent/Guardian Mobile Number
optional
Secondary Parent/Guardian email address
example@example.com
Secondary Parent/Guardian Mobile Number
optional

LMHS Band Student SCPS Medical & Travel Form, 2024-2025

This document will be taken on all trips and band functions.

It is the responsibility of the parent to see this is properly executed (notarized) and returned to Mr. Langston by July 29, 2024.

I/We the undersigned, being the parent, legal next-of-kin, or legal guardian of:
Student Name

First NameLast Name
Birth Date

MonthDayYear
Date
- I/We hereby give my son/daughter permission to participate and travel with the Lake Mary High School Band and its components on all trips and functions during the year.
- I/We also authorize emergency medical treatment for this student beginning June 1, 2024 and continuing through May 31, 2025.
- I/We acknowledge the liability for medical expenses, hospital expenses, and/or other charges incurred for such services as may be rendered for or on behalf of my/our child as a result of injury or sickness.
- I/We will assume financial responsibility for the incurred expenses either personally or through the insurance company listed below.
- I/We understand that if my/our child is injured or becomes sick, Seminole County Public Schools Florida will not be liable unless the injury or illness is the result of negligent conduct on the part of an employee of Seminole County Public Schools, Florida.
Insurance Company
Policy number
Name of Students Physician
Physician's Phone Number
Insurance Company Address
Street Address, City, State, Zip Code
Allergies, Medical Information, Medications, etc.
Primary Parent/Guardian Name

First NameLast Name
Secondary Parent/Guardian Name

First NameLast Name
Parent/Guardian Address
Street Address
Street address, line 2
if applicable
City
State
Zip Code
Student's Home Phone
Student's Cell Phone
Emergency Contact

First NameLast Name
Relationship to Student
Best Emergency Contact Number
Please enter a valid phone number.
The remaining information on this form must be a hand-written signature by the legal parent/guardian and Notary.

If you are not able to print this document, please obtain a hard copy from the band director or Band Boosters.

LMHS Band Student Uniform Agreement Form, 2024-2025 For Instrumentalists Only

Band uniforms are quite expensive (over $400.00 when purchased individually) and thus must serve us for an extended period of time. We are currently in the fourth year of the life of these uniforms.

To extend the lifetime of the uniforms as much as possible, each student must assist in caring for them. Uniforms are kept at school and distributed before each performance. Students are given instructions on proper wearing and care of each part of their uniform.

The Band Assessment covers regular uniform cleaning and minor repairs. Students are responsible for damage caused by carelessness or improper wearing/storage of the uniforms. Hat boxes are issued with the uniform hats, and travel bags are issued to carry other accessories. Students are given clear instructions on what should and should not be kept in their hat boxes and band bags. Paying attention to instructions, meeting deadlines, and taking care of obligations is a fundamental skill and responsibility. This is an important part of education and life, not just the band experience.

Failure to follow any instructions pertaining to the uniform and/or failure to return the hat box and hat, clean, when requested, will be handled as a failure to perform proper maintenance. This can result in the student being charged for any repairs or replacements needed as a result of improper maintenance, underscoring the importance of compliance. This charge can be included as a part of a student's debt, appearing on the senior debt list.

This form must be signed and returned before a uniform will be issued.

"I have read the information above and understand the need to care for and wear the uniform properly. I agree to appear at each performance with the proper accessories, to wear and care for the uniform properly while it is in my possession, and to return it after each performance as requested. I acknowledge that only items approved by the director should be kept in the hat box and band bag and agree to care for and return my hat box and hat, clean, and on the date requested."
Student Name*

First NameLast Name
Student Signature

Clear
"I have read the information above and understand the need to care for the uniform properly. / agree to help my child be responsible in his/her care, wearing, and return of the uniform."
Parent/Guardian Name*

First NameLast Name
Parent Signature

Clear

LMHS Band Assessment Form, 2024-2025

Band Assessment monies cover band operating costs such as registrations, clinicians, music, travel and many other expenses required for the band to function successfully. To provide some perspective, The annual cost of operations for the LMHS Band averages around $100,000.

To meet these expenses, we do a combination fundraising activities:
- Collecting a "Fair Share" Band Assessment from each student
- Collecting Instrument Rental Fee from students using school-owned instruments
- Selling concessions at football games
- Conducting several other fundraisers throughout the year
Fair Share Assessments and instrument rental fees cover about 35% of the band's operating expenses. The remaining $65-70,000 must be raised via fundraisers.

Monies raised from these sources are used to provide the following materials and/or services to our students:
- Music Performance Assessment fees
- Leadership, Rookie, and Band Camp expenses
- Travel expenses
- Instrument-specific clinicians
- Instrument purchase and repair
- Uniform dry-cleaning
New student financial obligations for the first year are slightly higher because they also need materials for marching band rehearsals and performances that returning students already have, including:
- Rehearsal shorts
- Performance gloves
- Performance socks
- Poncho
- Travel bag
Based on the rising cost of materials, the assessments for the 2024-2025 school year are as follows:
- Band Assessment for all students: $325
- New student accessories: $75 (for marching band accessories & uniform components)
- School Instrument Rental: $50 per semester ($100 for the year)
Below are the various options for how families can pay the Band Assessment.

Note: A payment plan cannot be offered for the purchase of items and accessories. Because we have to place orders with vendors by a deadline, we cannot accept payments for these at a later date.
- Option 1: Pay the assessment in full.
  - Pay at Orientation Night with card, cash, check, or money order
  - After orientation, pay online via payment link OR send in payment to Mr. Langston
- Option 2: Pay an initial deposit and the balance at a later date.
  - Deposit of $200 due by Wednesday, July 24, 2024
  - Deadline for balance to be paid by Friday, August 23, 2024
- Option 3: Request information on financial assistance.
  - The Booster Treasurer will contact you to set up a plan for payment, which could include fundraising, scholarship, sponsorship, or whatever means are currently available.
REMEMBER: It is our mission that a family's financial status should NEVER be a reason for a student to NOT take part in band! Please contact us if you need assistance!

The choice of payment option can be made on the Assessment & Accessory Order Forms.

SCPS Instrument Rental Form, 2024-2025

The following form must be filled out by any student that will be using a county/school-owned instrument for the school year. There is also a $100 Instrument Rental Fee that is used to repair and maintain these instruments.

The primary instruments that can be rented from the school are: Oboe, bassoon, French horn, baritone, tuba, & percussion

The following instruments may be rented from the school if available: Flute, clarinet, alto sax, tenor sax, trumpet, trombone

The following instruments may be rented or assigned to meet instrumentation requirements: Bass clarinet, baritone sax, flugelhorn, English horn

All percussion students are responsible for this form and the fee for the use of the school's percussion instruments.
Do you need to rent an instrument from the school?*

APPROVAL OF OFF CAMPUS USE OF SCHOOL BOARD PROPERTY
Type of Instrument Needed
if applicable
Student Name

First NameLast Name
Student ID Number
Parent/Guardian Name

First NameLast Name
Best Phone Number
Parent/Guardian Address
Street Address
Street address, line 2
if applicable
City
State
Zip Code
STUDENT/PARENT/GUARDIAN STATEMENT OF RESPONSIBILITIES:
1. I will take reasonable precautions to maintain the security of the equipment in my home.

2. If the equipment or any of its accessories are lost or stolen, I will immediately notify the police and the school and department mentioned above.I agree to pay the inventory price if the equipment is not recovered or damaged beyond repair.

3. The equipment and accessories will be returned no later than the last day of student attendance.

4. If I experience any problems with the equipment, I will notify the school and department immediately and explain what is wrong with it. If the damage occurred while in my possession, I agree to pay for the repair.

5. I will see that the equipment is used appropriately for the educational purpose intended.
STUDENT SIGNATURE

Clear
DATE

MonthDayYear
Date
PARENTGUARDIAN SIGNATURE

Clear
DATE

MonthDayYear
Date
This form and initial payment must be collected before an instrument is issued.

If submitting cash, check, or money order, send it to Mr. Langston in an envelope labeled with:
- Student Full Name, Instrument Rental, & the amount enclosed
- Make checks out to Lake Mary High School
- Digital payments can be made by visiting Lake Mary HS's MySchoolBucks Instrument Rental page. (click the link to make a digital payment)

At this time, click Submit to complete these forms and progress to the Assessment & Accessory Form.

If you are completing this form ahead of time and would like to print it, click Preview PDF and then save your pdf form to your computer to print.

If you are completing this at orientation, a pdf of this form will automatically be sent to Mr. Langston's email address. To get a printed copy, proceed to the Printing Station to have the band booster print your form.

Upon clicking SUbmit, you will be forwarded to the Assessment & Accessory Order Form.
Should be Empty:

Parent/Guardian Address

Parent/Guardian Communication

LMHS Band Student SCPS Medical & Travel Form, 2024-2025

The remaining information on this form must be a hand-written signature by the legal parent/guardian and Notary.

If you are not able to print this document, please obtain a hard copy from the band director or Band Boosters.

LMHS Band Student Uniform Agreement Form, 2024-2025 For Instrumentalists Only

LMHS Band Assessment Form, 2024-2025

SCPS Instrument Rental Form, 2024-2025

APPROVAL OF OFF CAMPUS USE OF SCHOOL BOARD PROPERTY

STUDENT/PARENT/GUARDIAN STATEMENT OF RESPONSIBILITIES: