TOWN OF BERWICK FACILITY RENTAL CONTRACT

FACILITY RENTAL CONTRACT
All Authorized Users Must Sign a Rental Agreement prior to use.

All inquiries will be reviewed and an email acknowledgement will be sent to the person(s) organizing the event to advise of facility availability and payment.
Name *

First NameLast Name
Name of organization if applicable
Phone Number*
Please enter a valid phone number.
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email*
example@example.com
Date of rental (subject to availability)*

MonthDayYear
Date
What time would you like to book the facility for start time* to end time. If you are renting more that one facility i.e. (Town GYM & Multi Purpose Room) please indicate the times requested for each in the space below.
What facility are you interested in renting (subject to availability).*

Town Hall Gym - Full day $175 8+ hours is a full day.Town Hall Gym - Hourly Rental $30 /hrTown Hall Multi Purpose Room - Full Day $100 8+ hours is a full day.Town Hall Multi Purpose Room - Hourly Rental $ 20Council Chambers - Full day $110 8+ hours is a full day.Council Chambers - Hourly Rental $50Carol’s Place - Hourly Rental $30 Berwick Recreation programs have first priority. This space will not be rented for birthday parties.Ball Fields - Per game (1.5-hour slot) $25 Fee is applied to single game rentals only. Flat rate will be applied to ongoing rentals.Ball Fields - Tournaments (full day) $60 Maintenance of field and lights.Ball Fields - Season flat rate (1 game played per week not using lights) $200Ball Fields - Season flat rate (1 game played per week with lights) $400Small onsite meeting room
Please provide information on what you will be using the space for. *
Any keys for facility rentals must be picked up during Town Hall business hours Monday - Friday 8:30 AM - 4 PM
Town Hall Gym - The Gymnasium

Multi-Purpose Room -

Council Chambers – . Organizations that are exempt from billing are AVRL, RCMP, Valley Waste and Kings Transit. Committees that Town Staff sit on also have access to this facility at no cost.

Carols Place – Town of Berwick programs have first priority. There is access to WI-FI/ TV/ Projector as well as chairs and tables.

Ball Fields - All tournament bookings need to be confirmed with the department by June 1 to ensure that there are no scheduling conflicts.

Public Works and Parks will support the department with field maintenance and lining based on the set schedule for the season.
RULES AND REGULATIONS

The following rules and regulations are to be followed or an additional fee will be charged to cover costs incurred:

All booking requests are subject to the Department Coordinator approval. Based on availability, program offering supports and demand of the facility within our community.

All user groups will be billed for the time that is booked. If a user group has the facility booked for a certain time and date, it is the responsibility of that group to notify the Department Coordinator of any cancellations. Notification must be made 1 week prior to the date of the scheduled time, unless the cancellation occurs due to weather conditions, or on a weekend. In this case, the Department Coordinator should be notified as soon as possible.

Any damage to the facility must be reported to the Department Coordinator as soon as possible. User groups will be liable for any damage to the facility and equipment and will be invoiced the cost of repairs by the Department.

Outdoor shoes are not to be worn in the gym; clean indoor shoes are required. User groups are responsible for routine cleanliness of the rented facility, including any sweeping, garbage pick-up, or tidying up before leaving.

Equipment rooms and cupboards are off limits and are not included in the booking. If specific equipment is required please notify Town staff.

There is to be no food or drink in the gymnasium with the exception of water in non-glass bottles.

If you are using our multi-purpose room and serving food, please consider that the Town of Berwick has adopted a Healthy Food Environment Policy. We encourage you to follow the policy by offering healthy foods at your event.

Alcoholic beverages are not permitted.

Please ensure all doors are locked and lights turned off at the end of your booking.

Keys must be returned to the Department before noon the next business day.
For groups renting the facilities; If you are renting space for programs that are not put on by the Town of Berwick, we would require Commercial General Liability Insurance. The insurance must be satisfactory to the Town and underwritten by an insurer licensed to conduct business in the Province of Nova Scotia.

The policy shall provide coverage for Bodily Injury, Property Damage and Personal Injury and shall include but not be limited to:

(a) A limit of liability of not less than $1,000,000/occurrence with an aggregate of not less than $1,000,000

(b) Add the Town of Berwick as an additional insured with respect to the operations of the Named Insured

(c) The policy shall contain a provision for cross liability and severability of interest in respect of the Named Insured

(d) Non-owned automobile coverage with a limit not less than $2,000,000 and shall include contractual non-owned coverage (SEF 96)

(e) Products and completed operations coverage

(f) Broad Form Property Damage

(g) Contractual Liability

(h) Owners and Contractors Protective

(i) The policy shall provide 30 days prior notice of cancellation. ** Proof of Insurance is required at least 10 days before the event.**
Acknowledgement of rules & regulations*

I certify that I have read and agree to the terms and conditions of this document.
Signature*

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A member of our team will get back to you via email to confirm avalibllity & rental fee.
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