All Authorized Users Must Sign a Rental Agreement prior to use.

All inquiries will be reviewed and an email acknowledgement will be sent to the person(s) organizing the event to advise of facility availability and payment.

If you are renting more that one facility i.e. (Town GYM & Multi Purpose Room) please indicate the times requested for each in the space below.

Town Hall Gym - The Gymnasium

Multi-Purpose Room 

Council Chambers – . Organizations that are exempt from billing are AVRL, RCMP, Valley Waste and Kings Transit. Committees that Town Staff sit on also have access to this facility at no cost.

Carols Place –  Town of Berwick programs have first priority. There is access to WI-FI/ TV/ Projector as well as chairs and tables.

Ball Fields - All tournament bookings need to be confirmed with the department by June 1 to ensure that there are no scheduling conflicts.

Public Works and Parks will support the department with field maintenance and lining based on the set schedule for the season.

Notice: The bouncy castle has been damaged beyond repair and is no longer available during rentals where the Town Hall Gym is offered.

RULES AND REGULATIONS

The following rules and regulations are to be followed or an additional fee will be charged to cover costs incurred:

• The space must be left clean and tidy for the next rental group. 
• Alcoholic beverages are not permitted.
• All booking requests are subject to the Department Coordinator approval. Based on availability, program offering supports and demand of the facility within our community.
• All user groups will be billed for the time that is booked. If a user group has the facility booked for a certain time and date, it is the responsibility of that group to notify the Department Coordinator of any cancellations. Notification must be made 1 week prior to the date of the scheduled time, unless the cancellation occurs due to weather conditions, or on a weekend. In this case, the Department Coordinator should be notified as soon as possible.
• Any damage to the facility must be reported to the Department Coordinator as soon as possible. User groups will be liable for any damage to the facility and equipment and will be invoiced the cost of repairs by the Department.
• Outdoor shoes are not to be worn in the gym; clean indoor shoes are required. User groups are responsible for routine cleanliness of the rented facility, including any sweeping, garbage pick-up, or tidying up before leaving.
• Equipment rooms and cupboards are off limits and are not included in the booking. If specific equipment is required please notify Town staff.
• There is to be no food or drink in the gymnasium with the exception of water in non-glass bottles.
• If you are using our multi-purpose room and serving food, please consider that the Town of Berwick has adopted a Healthy Food Environment Policy. We encourage you to follow the policy by offering healthy foods at your event.
• Please ensure all doors are locked and lights turned off at the end of your booking.
• Keys must be returned to the Department before noon the next business day.

For the following groups renting the facilities, vendors markets, sports groups and camps (not operated by the Town), we would require Commercial General Liability Insurance. The insurance must be satisfactory to the Town and underwritten by an insurer licensed to conduct business in the Province of Nova Scotia. 

The policy shall provide 30 days prior notice of cancellation. ** Proof of Insurance is required at least 10 days before the event.**

A member of our team will get back to you via email to confirm avalibllity & rental fee.