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  • Skills Scan (HR)

    People Management

  • Introduction

    This form is to identify your competency level from the activities in the Accountabilities & Responsibilities document. We have identified that there are 5 levels of competency, as shown below.
    Please score yourself honestly at the current level you feel you are at.
    This will aid us identify what future support you may need on certain task or activities. If you need further assistance with this document, such as understanding the levels of competency or filling out the form, please let us know.

    5 levels of competence 

    0 – No competence, have not started training, have no experience of the task or activity. 

    1 (25%) – In training, have started the training for the task or activity. 

    2 (50%) – Have completed the training and are aware of the process and can carry out the task or activity but with support 

    3 (75%) – Can carry out the task or activity to the required standard without support. 

    4 (100%)– Can carry out the task to the required standard without support and can support and train others in this specific task. 
     

  • Absence Management

  • Activity Assessment Criteria
    Manages unauthorised absence Shows evidence of managing unauthorised absence and understands the reasons why this is important.
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  • Activity Assessment Criteria
    Manages short term absence Shows evidence of being able to hold a return to work meeting with no support required. Completes a thorough and detailed RTW form. Understands and follows the company's absence trigger points.
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  • Activity Assessment Criteria
    Company sick pay and SSP Understands CSP scheme and SSP and when to apply these.
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  • Activity Assessment Criteria
    Manages long term absence Shows evidence of understanding and managing long term absence

     

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  • Activity Assessment Criteria
    Manages lateness/timekeeping Reviews employee clocking in and deals with persistant lateness in a fair and consistant way 

     

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  • Activity Assessment Criteria
    Holiday entitlements & holiday management Understands the companys holiday procedure and shows evidence of applying this within their department.

     

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  • Activity Assessment Criteria
    Understand and manages different types of absences Understands the different types of leave (paid/unpaid) that employee may request and how to deal with these failrly and consistently.

     

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  • Recruitment

  • Activity Assessment Criteria
    Recruitment Planning Shows evidence of forecasting departments recruitment, and reacts efficiently for unexpected recruitment requirements. Can create job description that reflect the skills and responsabilities required.
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  • Activity Assessment Criteria
    Recruitment forms Shows evidence of completing recruitment forms competently, without support.

     

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  • Activity Assessment Criteria
    Short listing Shows evidence of competently shortlisting candidates, without HR support. Understands the need to follow a fair recruitment process.

     

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  • Activity Assessment Criteria
    Interview preperation Shows evidence of preparing for interviews and can create job specific questions, to help select the best candidate.

     

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  • Activity Assessment Criteria
    Conducting Interviews Can lead interviews, without support from HR, ability to take precise interview notes. Uses questioning techniques to help select the best candidate.

     

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  • Activity Assessment Criteria
    Evaluation/feedback Shows evidence of being able to evaluate candidates fairly and hire the most suitable candidate. Able to provide feedback to all candidates.

     

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  • Performance Management

  • Activity Assessment Criteria
    Personal Performance Plans (PPP's) Shows evidence of holding quality motivational review meeting, without support. Completes reviews on time, with detailed and quality notes. Shows evidence of using reviews as part of employee development.

     

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  • Activity Assessment Criteria
    Employee growth and development Shows evidence of developing employee. Sets SMART objectives for personal development.

     

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  • Activity Assessment Criteria
    SMART objectives Shows evidence of setting SMART objectives and understands how they feed into company objectives.

     

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  • Activity Assessment Criteria
    Appraisals Shows evidence of holding quality appraisal meeting, without support. Completes reviews on time, with detailed and quality notes Considers employee feedback and can react accordingly.

     

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  • Activity Assessment Criteria
    Underperforming employee Understands how to deal with underperforming employee through a performance improvement plan. Can identify the issue, uses feedback, offers support and guidance. Shows fairness and consistency throughout.

     

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  • Activity Assessment Criteria
    Probationary Review Understands the probationary process by showing evidence of holding quality meeting, without support. Completes reviews on time, with detailed and quality notes Considers employee feedback. Able to act and deal with an underperforming employee during probationary period.

     

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  • Employee Relations

  • Activity Assessment Criteria
    Counselling Understands the company's disciplinary process and can hold a counselling meeting. Can identify the issue and agree corrective actions. Shows evidence of holding a quality meeting, without support. Is able to document the meeting using detailed and quality notes. Follows up on any actions required.
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  • Activity Assessment Criteria
    Investigations Understands the company's disciplinary process and understands the importance of following the ACAS code of practice. Shows evidence of leading a meeting in a fair and objective way. Uses questioning techniques to establish the facts. Can complete a detailed and quality investigation report.

     

     

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  • Activity Assessment Criteria
    Disciplinaries Understands the company's disciplinary process and understands the importance of following the ACAS code of practice. Reviews the employee handbook and delivers a sanction that is fair and consistent.

     

     

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  • Activity Assessment Criteria
    Appeals Understands the company's disciplinary process and understands the importance of following the ACAS code of practice. Is able to review the case to ensure that it has been dealt with in a fair and unbiased manor.

     

     

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  • Activity Assessment Criteria
    Grievance Understands the company's disciplinary process and understands the importance of following the ACAS code of practice. Is able to resolve the grievance in a transparent and impartial manor.

     

     

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  • Activity Assessment Criteria
    Flexible working Understands their role as a line manager when dealing with a flexible working requests. Understands the company policy and legal obligations.

     

     

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  • Activity Assessment Criteria
    Equal opportunties Shows evidence of creating an inclusive, positive and welcoming work environment, by leading by example. Shows evidence of gaining feedback to seek improvement.

     

     

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  • Time and Attendance / Payroll Systems

  • Activity Assessment Criteria
    People HR Shows evidence of navigating an employee record on PeopleHR.
    Shows evidence of approving holiday/other event requests on PeopleHR via desktop or mobile app.
    Understands how to record holiday/other events correctly on PeopleHR including reasons/details on each entry.

     

     

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  • Activity Assessment Criteria
    T&A System and processes Understands and can demonstrate how to view employee clock in/out on the timesheet function on the employee planner.
    Shows evidence of recording missing clock entries on PeopleHR.

     

     

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  • Activity Assessment Criteria
    Timesheet queries Shows evidence/responds to a timesheet query to ensure payroll data is accurate.

     

     

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