Use this form to request payment for a charitable donation or contribution to a non-profit organization. Eligible organizations must be registered non-profits or have a non-profit fiduciary steward.

Instructions

Review and Approval Process

Charitable donations and contributions must be processed through BearBuy. Department PCards may not be used, and personal credit card reimbursements are not allowed.

1. Submit Request for Approval

Submit the completed Charitable Donations or Contributions Supplemental Approval form with all required documentation (listed below). Incomplete submissions will be returned.

Required documentation must be attached to the request:
-  Invoice
-  Department approval email
-  Sponsorship levels and associated benefits
-  Event announcement (if applicable)

2. Review

Community & Government Relations will review the submission for completeness and route the request via DocuSign for required approvals.

Approval Levels

$10,000 or less:
Approval required from the Assistant Vice Chancellor of Community Relations & Strategic Partnerships.

Over $10,000:
Additional approval required from the Office of the Chancellor. Please allow additional processing time.

3. After Approval

Once fully approved in DocuSign, you will receive a signed copy of the form.

To process payment:
-  Create a requisition in BearBuy using the Payment Request Form
-  Upload the signed approval form and all supporting documentation

Questions

For questions about UCSF’s charitable giving program to non-profit organizations, please contact:

- Valerie Llanos, Operations & Finance Manager, Community & Government Relations
- Michael Fortes, Director of Office Operations, Office of Communications

 

Required Documentation

The following supporting documentation must be submitted with this form. Upload PDFs only.
- Invoice
- Department approval email
- Sponsorship levels with benefits
- Event announcements (if applicable)

 

UCSF does not use race, gender, sex, or other protected categories or proxies for protected categories in its selection processes. By submitting this form, I attest that the selection criteria considered when making the decision to sponsor this event is fully aligned with State and Federal Antidiscrimination Laws, including but not limited to Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), and the California Fair Employment and Housing Act (FEHA) and that the process also adheres to all relevant UC Policies regarding nondiscrimination and affirmative action.