2nd Annual Rodeo Holiday Market at the Marina: Vendor Consideration Form

RODEO HOLIDAY MARKET AT THE MARINA

✨ Get ready for the 2nd Annual Rodeo Holiday Market — this year, it's an All Day Ugly Sweater Party! 🧥🧣

📅 Date: Saturday, December 21, 2024
⏰ Time: 11 AM - 5 PM
📍 Location: The Waterfront Rodeo & Four Fools Winery, 13 Pacific Ave, Rodeo

Join us for a day filled with holiday cheer, festive fun, and the ugliest sweaters imaginable! Here's what you can expect:

🎁 Holiday Vendor Market (All Day) – Shop unique gifts, crafts, and treats from local vendors!

🎅 Pics with Frosty (11 AM - 1 PM) – Grab your friends and take a frosty selfie to capture the holiday vibes!

🎨 Ornament Crafting (1 PM - 3 PM) – Get creative and take home your own handmade holiday ornament!

🎶 Holiday Songs with Luhtakizz (3 PM - 4 PM) – Sing along to your favorite seasonal tunes with live music!

🎤 Holiday Karaoke (4 PM - 5 PM) – Show off your singing skills (or lack of them!) in this fun, family-friendly karaoke session!

PLUS: More Life Tacos (food truck), Giveaways, discounts, and more surprises throughout the day!

  

VENDOR SELECTION DETAILS 

Our vendor choices are carefully curated to achieve a balanced assortment of products, featuring a blend of reputable and emerging vendors. The aim is to avoid an excessive concentration in any particular category.

The selection process is guided by criteria such as originality and the variety of products offered. Established artists are also considered based on the presentation of their booth. In instances where there is a deliberation between vendors offering similar products, we choose on a first-come, first-serve basis.

All of our events include vendors who produce handmade and/or hand-crafted items. Curated vintage vendors and fair trade vendors are considered and may also apply.

We DO NOT accept MLM or direct sales vendors at this time and ask that you do not apply. Those MLM and direct sales vendors who do apply will be automatically disqualified as a vendor
Pre-packaged food vendor opportunities are limited, subject to further venue approval, and may require additional permits.

 

VENDOR FEES 

(OUTDOOR SPACE) 

*One (1) 10x10 SPACE: $95 - A portion of the fee, $25, will be donated to support gifts for the local Rodeo youth.
 

FOOD VENDOR FEES (Truck): $25 - (Fee will be donated to support gifts for the local Rodeo youth.) The event coordinator is responsible for submitting County Fees, and Special Event Temporary County Health Permits. Food Vendors MUST have an approved county permit to participate in the Market at the Marina events.

Additional form to complete:

 https://www.cchealth.org/home/showpublisheddocument/5691/638255525852700000  

 

FOOD VENDOR FEES (Tent): $100 - (A portion of the fee, $25, will be donated to support gifts for the local Rodeo youth.) The event coordinator is responsible for submitting County Fees, and Special Event Temporary County Health Permits. Food Vendors MUST have an approved county permit to participate in the Market at the Marina events.

Additional form to complete:

 https://www.cchealth.org/home/showpublisheddocument/5691/638255525852700000  

 

PREPACKAGED FOOD VENDOR FEES (CFO): $25 - (The fee will be donated to support gifts for the local Rodeo youth.) The event coordinator is responsible for submitting County Fees, and Special Event Temporary County Health Permits. Food Vendors MUST have an approved county permit to participate in the Market at the Marina events

Additional form to complete:

 https://www.cchealth.org/home/showpublisheddocument/5691/638255525852700000 

 

When filling out applications PLEASE:

Check and double-check check your email address is entered correctly.
Check and double-check that your social media handles are entered correctly. 
 

Additional Q&A can be found HERE.

Vendors MUST:

• Provide your setup (POS, table, chairs/canopies, and weights for those outdoors). The wind can be crazy!
• Keep your space clean.
• Have a tablecloth on your table.

VENDOR SPOTS ARE NOT CONFIRMED UNTIL PAYMENT IS MADE. 

MARKET AT THE MARINA LOGISTICS

APPLICANTS MUST COMPLY WITH THE FOLLOWING GUIDELINES

SET-UP: To avoid disruption of the market experience, there will be no late setups or early breakdowns. All vendors must be fully set up by the market's start time. If you arrive past the start time, you will not be allowed to set up.

BOOTH PRESENTATION: Ensure that your booth is clean, organized, and presentable at the scheduled start of the market and throughout the entire event.

SOFT BREAKDOWN: To avoid disruption of the market experience, there will be no late setups or early breakdowns. Soft breakdown is permitted 15 minutes before closing to facilitate guest traffic.

**WEATHER, BUYOUTS, UNEXPECTED EVENTS:

This is a Rain or Shine Event!

If we have to postpone due to buyouts or unexpected events we will apply your credit to a future market.  Must use credit within 3 months. 

CANCELLATIONS: Notify the coordinator of any cancellations as soon as possible as we understand life happens.

No-show vendors will not be invited back or refunded.

TABLE COVERINGS: All tables must be covered with floor-length tablecloths that conceal the front, leaving no exposed areas.

STORAGE AND MERCHANDISE: Keep bins, boxes, and extra storage hidden beneath the table, out of view from the audience, and ensure they do not obstruct your space or that of others.

VENDOR BOOTH ASSISTANCE: Vendors may have one additional person at their booth for assistance. Please refrain from bringing multiple helpers, small children, or pets.

NO SMOKING OR ALCOHOL CONSUMPTION: including vapes, eCigs, cigarettes, marijuana, etc., is strictly prohibited at your booth. Kindly use designated areas in the parking lot if necessary.

FRAGRANCE CONSIDERATION: Before using potent wax fragrances, sage, palo santo, incense, etc., be considerate of other vendors and guests. No open flames or candles are permitted.

EVENT PROMOTION: All vendors are expected to promote the event on their social media platforms. Vendors who do not actively contribute to event promotion may not be considered for future events and could risk removal from the event.

BOOTH ASSIGNMENTS & VENDOR PARKING

• Booth locations and event layout are subject to change per the Event Management Personnel.

• Booths will be assigned the Wednesday before the event and information on booths and parking will be sent to you then.

• You, as a vendor, are responsible for all of your tables and chairs. 

No Refunds or Transfers: There are no refunds or transfers of vendor fees if you withdraw from the event for any reason, without exceptions.

You will receive an email once you have been confirmed as a vendor. Vendor fees are due upon receipt.

By signing and submitting this application, you acknowledge that there is a participation fee required for entry into this event. The vendor fees contribute to covering expenses such as venue costs, security, advertising, county fees, and other related expenditures. It is important to note that under no circumstances will vendor fees be refunded or transferable to upcoming markets.

Approved invoices expire in 48 hours.* If payment is not received - your spot will be canceled.

By signing and submitting this application, you recognize that Market at Marina is a local vendor market that promotes inclusion, acceptance, and diversity as part of its core values. Market at the Marina does not allow products or vendors that promote hatred, violence, or discrimination against marginalized groups of people.

As a vendor in this market, you understand that vendors are required to participate in promoting the event to encourage a successful turnout. We place banners in strategic places, run paid media ads, and provide posters/flyers to local businesses. You are required to promote yourself in this market!

By signing and submitting this application, you are giving Market at the Marina, E.R.R.U.P.T. Management/Simply B.O.S.S. Events, and The Waterfront Rodeo full permission to take photos and/or videos of you, your products, and your booth to be used for online sharing and marketing purposes. This agreement never expires.

By signing and submitting this application, you understand that you are not guaranteed a space by filling out this application. You understand I will be notified within 72 hours of application submission and fees will be due at that time. You understand you will not be refunded if you do not show up after you paid for vendor space. You acknowledge this is a rain-or-shine event. You understand markets may be POSTPONED due to unexpected events. You agree to Market at the Marina terms and conditions.