LOUISVILLE BEAUTY ACADEMY
1049 BARDSTOWN RD LOUISVILLE KY 40204
Text/Call: 502-625-5531
www.LouisvilleBeautyAcademy.net
Study@Louisvillebeautyacademy.net

Financial Terms and Conditions:

1. Tuition and Fees: Students and their sponsors (if applicable) are obligated to pay the tuition and fees for the selected program, adhering to the specified payment plan.
2. Class Attendance Policy: The school may restrict class attendance for students with unpaid balances or pending payments.
3. Additional Tuition Charges: Post-contract end date, additional tuition is charged at $250 per week (or part thereof), payable in advance until graduation.
4. Transcript Fee: A fee of $25.00 is charged for transcript requests.
5. Registration Fee: A fee of $100.00 is applicable for new enrollees or transfers.
6. Re-entry Fee: For students re-entering more than 30 days after termination, a fee of $100 is charged.
7. Tuition Rates for Re-enrollment: Students re-enrolling more than 30 days post-withdrawal will be charged current tuition rates for remaining hours, unless mitigating circumstances are present.
8. Payment Methods: Acceptable payment methods include full payment at enrollment. Payments may be made by cash, check, money order, credit card, or through non-federal agency or loan programs.
9. Total Financial Responsibility: Students are responsible for the full payment of tuition and fees, including the repayment of applicable loans plus interest.
10. Credit/Debit Card Charges: Payments made via credit or debit card are subject to a 7% processing fee.

Refer to the Online Pricing Information:

1. Current Pricing Reference: Please consult the school's online pricing page, which is an integral part of this contract, for the most recent updates. In cases where costs and fees listed on the school's website for this or any program are higher than those stated in this contract, the website's pricing will take precedence.
2. Transfer Student Policy: Students transferring to this institution are not eligible for scholarships and discounts.

Detail Cost Information:

Brush-Up Course/Assistance Course for Licensing Examination or Personal Need and Learning (80 Hours) for Any Program of Cosmetology, Nail Technology, Shampoo and Styling, Instructor, and Esthetics

• Standard Tuition Fee: $1,600.00
• Additional as required: Please refer to the school's website for the cost of the Student Kit and the Online Digital Theory System (CIMA) for specific programs. Prices for these materials vary based on the book company and are detailed online.

NOTE: that ALL payments and fees are non-refundable and final.

Attendance Incentives Acknowledgment:

1. I, a student at Louisville Beauty Academy, acknowledge the following conditions regarding attendance incentives and payment policies:
2. Eligibility for Incentives: I am eligible for attendance incentives only upon the successful completion of my program. If I cancel, withdraw, or am terminated from the program before completion, all incentives and discounts are forfeited.
   Scholarship Eligibility: These scholarships are intended for students who have exhausted other forms of financial assistance, including federal financial aid, military benefits, Kentucky vocational rehabilitation, and other grants. Upon enrolling in a program, you will automatically receive the applicable scholarship for your attendance level, without needing a separate application.
3. Night Classes and Weekend Hours:
   • Night Classes (Post 6 PM): No discounts or scholarships are available for night classes due to higher operational costs.
   • Weekend Classes: Available upon request at an additional cost of $15 per hour, with no discounts applicable.
4. Withdrawal: Withdrawing from the program disqualifies me from all scholarships and discounts.

Legal Disclaimer for Brush-Up Course:

This Brush-Up Course/Assistance Course for Licensing Examination or Personal Need and Learning (80 Hours) is intended for students transferring from another state, another school, or fulfilling a requirement of the Kentucky State Board. The cost is $1,600 for tuition alone, with additional costs for Student Kits and the Online Digital Theory System (CIMA) as noted on the website.

For legal reasons, this is a short program requiring full payment, with all transactions and payments being final and non-refundable. Enrollment and participation in this brush-up course are more rigorous than longer programs, as students are often from out of state or from another school, needing this brush-up for personal or state board reasons.

Student Commitment:

100% commitment from the student is required, along with hard work and diligent study to meet the expected objectives of both the student and the school. This contract clearly states that this is an assistance program, hence called a brush-up. It is 100% the student's responsibility to manage their studies and tools and maintain good standards as a student within the school facility.

Legal Waiver:

By signing this paper, the student waives all legal rights for any cause against the school. The student also waives all rights to make harmful comments about the school, staff, and organization regarding this specific program on social media and any other platform. This program is purely for the assistance of the student alone.

1. Enrollment Use Only – If a translated high school transcript is required for enrollment, Louisville Beauty Academy will obtain a translation through a certified agency solely for admission purposes. The validity of this translation only applies at the time of enrollment.
2. Additional Copies – If a student needs an additional copy of their translated high school diploma during enrollment, they must purchase it separately based on the school’s listed price or order directly from the translation agency.
3. Graduate Responsibility – After graduation, Louisville Beauty Academy has no legal obligation to provide, verify, or share any translated transcript. Graduates must obtain their own translation from a certified agency that meets the current requirements of the Kentucky State Board of Cosmetology.
4. Liability Waiver – The academy is not responsible for the continued validity or acceptance of translated documents. Translation agency approvals may change over time due to closures, loss of accreditation, or state board policy changes.
5. State Board Compliance – Graduates are responsible for ensuring their translated documents meet state board requirements at the time of application. The school will provide guidance but will not be involved in the process.

1. Training Purpose and Activities: All facilities and activities at Louisville Beauty Academy are designed for training purposes. Students must understand and accept that all tasks, including client services, are integral parts of their educational experience.

2. Client Service: Engagement in client services is mandatory as it forms a critical component of training in the service industry. Students are expected to participate willingly and professionally in these activities to gain practical experience.

3. Cleanliness and Infection Control: Maintaining a clean and safe environment is paramount. Students are responsible for their own sanitation practices, including but not limited to cleaning their workstation areas such as tables, chairs, and floors. This responsibility extends to participating in group cleaning activities to ensure that the school environment is consistently clean and conducive to both learning and client servicing. Routine cleaning should occur after servicing each customer, at the beginning of the day before classes start, and at the end of the day before students leave the facility.

4. Professional Attitude and Respect: A professional demeanor is crucial in the service industry. Students are expected to maintain a reserved and focused attitude towards their studies and interactions. Respect towards peers, clients, staff, and instructors is mandatory. Comments concerning other students or clients, especially regarding protected characteristics under Kentucky state law such as race, religion, politics, gender, age, etc., are strictly prohibited. Any physical comments or inappropriate discussions are also forbidden.

5. Conflict Resolution and Reporting: In the event of a conflict with another student, client, instructor, or staff member, the issue should be addressed privately and escalated to the school director if necessary. Creating or contributing to chaos is considered unacceptable behavior.

6. Personal Conduct: Students should keep personal stories and discussions to themselves, particularly when others have expressed a desire not to engage in such conversations. The educational environment should remain professional and focused on collective success rather than individual narratives.

7. Disciplinary Actions: Violations of these professional conduct guidelines may result in disciplinary actions determined at the discretion of the school director. Such actions may include expulsion or withdrawal from the program. It is essential that every student contributes to a learning environment where everyone feels protected, heard, and comfortable.

Evaluation of Conduct: Adherence to these conduct guidelines is part of the training evaluation and is legally binding under this contract. All students must demonstrate professionalism as an ongoing component of their education at Louisville Beauty Academy.

1. Student Responsibility for School Property:
Students are responsible for using all school equipment, materials, and property in a careful and appropriate manner. This includes, but is not limited to, items such as the POS system, computers, Chromebooks, printers, chairs, tables, beauty tools, and any other educational materials provided by the school. Students must maintain these items in good condition throughout their use.

2. Liability for Damages:
In the event that any school property, including but not limited to the POS system, computers, Chromebooks, printers, chairs, tables, or other equipment and materials, is damaged, lost, or stolen due to the negligence or intentional actions of a student, the student will be held financially responsible for the repair or replacement costs. The cost will be determined by the current market value of the item or the actual cost of repair.

3. Reporting Damages:
Students are required to report any damages to school property immediately to the school administration. Failure to report damages promptly may result in additional penalties.

4. Payment Terms for Damages:
Students must settle any outstanding charges for damages within 30 days of receiving an invoice. Failure to do so may result in administrative actions, including but not limited to withholding of grades, transcripts, or diplomas, and may affect the student's enrollment status.

5. Personal Belongings Liability Disclaimer
Louisville Beauty Academy (LBA) is not responsible for the loss, theft, or damage of any personal belongings brought onto the premises by students. Due to the high volume of activities, student interactions, and external visitors, the academy cannot guarantee the security of personal items. Students are solely responsible for safeguarding their belongings at all times. LBA strongly recommends that students do not bring valuable items to the facility and take appropriate measures to secure their property. By enrolling in the program, students acknowledge and accept full responsibility for their personal possessions and waive any claims against LBA for lost, stolen, or damaged items.

Dispute Resolution and Financial Accountability Clause
Students are required to fulfill all financial obligations to Louisville Beauty Academy as outlined in this agreement. Any complaints or grievances must be submitted in trackable written form, such as email or text message, to ensure receipt and accountability. The school must be allowed a minimum of 10 business days to respond to the written grievance before any further action is taken.

All disputes must first be addressed through the school’s internal grievance process before seeking resolution from external regulatory bodies. Filing a complaint with external bodies while in financial default, without completing the internal grievance process, or failing to provide written notice in a trackable format may constitute a breach of this agreement. In such cases, the student may be held liable for all legal, administrative, and associated costs incurred by the school in responding to or resolving the matter.

By signing this agreement, the student acknowledges their obligation to act in good faith, to communicate grievances in an accountable manner, and to adhere to the resolution process outlined herein.

1. Termination of Student Status Upon Graduation or Withdrawal
Upon graduation, withdrawal, or termination, the student is no longer considered an active member of Louisville Beauty Academy (LBA). The academy’s obligations, including academic support, cease except as explicitly stated (e.g., diploma issuance or agreed post-graduation support).
Any disputes, grievances, or claims must be submitted in writing during active enrollment. Complaints raised after enrollment concludes will be considered invalid unless legally required otherwise.

2. Confidentiality Obligations
The student agrees to maintain strict confidentiality of all proprietary, operational, and sensitive information acquired during enrollment, including but not limited to:School policies, operational methods, and business processes.
Training resources, curriculum, and intellectual property.
Personal information about staff, instructors, or other students.
Disclosure of such information without written authorization from LBA is prohibited and constitutes a breach of this agreement.
Violations of confidentiality may result in legal action, including claims for damages, reimbursement of legal fees, and corrective measures.

3. Representation of Relationship with LBA
After graduation, withdrawal, or termination, the student must not represent themselves as an active member or participant of LBA without prior written authorization.
Unauthorized use of LBA’s name, logo, branding, or references in public or private forums, including social media, is prohibited.
Any misrepresentation implying continued affiliation with LBA after enrollment concludes may result in legal action.

4. Defamation Prohibition Regardless of Status
Defamatory actions of any kind, whether verbal, written, or digital, are strictly prohibited regardless of the student’s enrollment status.
Defamation includes but is not limited to:False, malicious, or misleading statements that harm the reputation of LBA, its staff, instructors, or students.
Public or private communications knowingly false or made with reckless disregard for the truth.
Violations will result in immediate legal action, including claims for damages, reimbursement of legal fees, and additional remedies permitted by law.

5. Financial Obligations and Payment Policies
Tuition and Fees: Students must settle all tuition, fees, and other financial obligations in full before graduation or program completion.
Interest and Fees on Outstanding Balances:Balances unpaid 30 days after the due date will accrue:10% annual interest rate, compounded monthly.
$50 monthly administrative fee for account management.
Example: A $1,000 balance unpaid for one year will accrue approximately $105.12 in interest and $600 in fees, totaling $1,705.12.
Grace Period: A 30-day grace period applies after the due date before interest and fees begin accruing.
Collections and Legal Actions: Accounts unpaid after 90 days may be referred to a collections agency. Additional costs, including legal fees and collection costs, will be the student’s responsibility.

6. No Retroactive Liability After Enrollment
LBA is not responsible for events, disputes, or claims occurring after enrollment ends, provided the academy has fulfilled its contractual obligations.
By signing this agreement, the student waives the right to bring forward legal claims against LBA for actions or events post-enrollment, except where required by law.

7. Acknowledgment of Legal Accountability
By signing this agreement, the student acknowledges and agrees to the following:

Their financial and ethical obligations under this agreement remain enforceable until all balances are paid in full.
They will not engage in defamatory or unauthorized actions post-enrollment.
They will maintain confidentiality of all proprietary information learned during their time at LBA.
These provisions are designed to protect the integrity, reputation, and operations of LBA while ensuring fairness and accountability for all parties.

1. Active Participation
Students are required to attend all scheduled classes and practical training sessions regularly and on time. Active participation includes engaging in class discussions, completing assignments, and following instructions from instructors. Failure to maintain consistent attendance or engagement may result in academic probation or dismissal.

2. Academic Commitment
Students are expected to complete all assigned coursework, chapter exams, and practical evaluations in a timely manner. The academy provides the resources and guidance necessary for success, but it is the student’s responsibility to dedicate sufficient time and effort to study and practice.

3. Professional Conduct
Students must conduct themselves professionally at all times, including showing respect to instructors, peers, and staff. Adherence to dress codes and maintaining a positive learning environment is mandatory. Inappropriate behavior or disruptions will not be tolerated and may result in disciplinary action.

4. Focused Learning During Enrollment
Students are strongly encouraged to focus their efforts on mastering the curriculum while enrolled in the program. Delaying studies or deferring focus until after leaving the academy may hinder academic and licensing success.

5. Use of Resources and Progress Monitoring
Students are expected to utilize the learning resources provided, including digital tools and one-on-one guidance, and to meet all required milestones tracked through chapter exams, attendance, and evaluations.

6. Acknowledgment of Shared Responsibility
Success in the program is a collaborative effort. While Louisville Beauty Academy provides the curriculum, resources, and support necessary for success, the student is equally responsible for their dedication and commitment to the program.

7. Disclaimer
Students acknowledge that the academy operates in full compliance with Kentucky State Board of Cosmetology regulations. Licensing success is contingent on the student’s active participation, effort, and adherence to the academy’s policies. For any questions regarding licensing requirements, students should contact the Kentucky State Board of Cosmetology directly at kbc@ky.gov.

8. Consequences of Non-Compliance
Students understand that failure to meet the outlined responsibilities, including attendance, academic progress, or professional conduct, may result in probation, suspension, or dismissal from the program, as determined by the academy.

Each student is legally required to clock in and out using the biometric system with zero exceptions. The only recognized legal record between the student and the Kentucky State Board of Cosmetology is the clocked hours logged through this system, as mandated by state statutes and regulations.

Compliance Enforcement:

• Failure to comply with biometric clock-in/out requirements will result in unrecorded hours, which cannot be adjusted or manually logged.
• Any attempt to bypass, request exceptions, or alter attendance records is a violation of state compliance and school policy.
• Disciplinary actions for non-compliance include immediate withdrawal from the program at the school’s discretion.

The school takes regulatory compliance extremely seriously and will strictly enforce this policy to maintain accreditation and adherence to state regulations.

Attendance Compliance, Clock-In/Out Liability, and Inspection Acknowledgment Clause 

1️⃣ Mandatory Attendance Recording:
Each student is legally required to clock in and out using the school’s biometric timekeeping system with no exceptions. This is the only legally recognized record of student attendance under Kentucky State Board of Cosmetology regulations.

2️⃣ State Board Inspection Compliance:
Students are responsible for ensuring that:

They are physically present in school facilities while clocked in.
They are readily identifiable during any Board inspection (including ID checks, camera recording, and instructor verification).
They remain in designated instructional spaces and must not leave the facility without properly clocking out.
3️⃣ Liability for Non-Compliance:
Failure to comply with clock-in/out or physical presence requirements is considered a serious violation of both school policy and Kentucky State law. Violations will result in:
✅ Immediate withdrawal from Louisville Beauty Academy.
✅ Full student liability for any and all Board fines, fees, legal costs, damages, and associated penalties arising from the violation.
✅ Permanent notation in the student’s record and any required Board reporting.

4️⃣ Inspection Recording Acknowledgment:
Students acknowledge that Kentucky State Board of Cosmetology Inspectors may conduct inspections using body cameras, video, and audio recording for documentation purposes. Students are legally responsible for maintaining compliance during such inspections.

5️⃣ Formal Student Choice and Waiver:
In the event of a violation, students will be given the choice to:
1️⃣ Accept responsibility and cooperate fully with the school and Board, OR
2️⃣ Be immediately withdrawn and remain fully liable for all legal and financial consequences.

Students acknowledge that failure to cooperate or provide an adequate explanation will result in automatic withdrawal and full liability.

6️⃣ No Excuse Policy:
Carelessness (including leaving for air, restroom, towel room, forgetting to clock out, or being elsewhere on premises without proper notification) does not excuse the student’s legal responsibility under this clause.

1.  I hereby acknowledge that I have received and reviewed the school's catalog and the most up-to-date pricing information available on the school's website at the time of my enrollment. The catalog contains comprehensive information about the programs offered and the equipment/supplies provided by the school. I understand that the school catalog is an integral part of this enrollment agreement, and I have received a copy of it.
2. I have diligently read and received an exact copy of this enrollment agreement.
3. I am aware that the school reserves the right to terminate my enrollment in the event of non-compliance with attendance, academic, and financial requirements, or if I fail to adhere to the established standards of conduct as outlined in the school catalog. During my enrollment, I acknowledge the necessity to maintain satisfactory academic progress as detailed in the school catalog, and I understand that my financial obligations to the school must be settled in full before receiving a certificate.
4. I acknowledge that the school does not guarantee job placement for graduates upon program completion or graduation.
5. I understand that any complaints that cannot be resolved through direct negotiation with the school in accordance with its written grievance policy may be submitted in writing to the Kentucky State Board of Hairdressers and Cosmetologists at 1049 US 127 South Annex #2 Frankfort, KY 40601.
6. I hereby grant Louisville Beauty Academy (“LBA”) permission to utilize images of me, including any motion pictures or still photographs depicting my likeness, poses, actions, and appearances, or sound recordings capturing my voice (“Images”), for various purposes related to promoting LBA and its activities (the “Purposes”). These purposes may encompass advertising, promotion, and marketing. LBA is authorized to crop, modify, or adjust images of me and combine them with other images, text, audio recordings, and graphics, without prior notification to me.
7. Post-Graduation Employment Research Agreement
   I hereby agree, as a condition of my enrollment at Louisville Beauty Academy, to participate in post-graduation research conducted by the Academy. Specifically, I agree to respond to any reasonable inquiries made by the Academy regarding my employment status after graduation. This research is intended to gather data on the effectiveness of the Academy's training programs and to support the Academy's continued improvement and success tracking of its graduates. I understand that the information collected will be used solely for research purposes and will remain confidential.
8. EXPIRATION OF STUDENT HOURS
   As per KAR 12:082, Section 32, all accrued student hours will expire after five (5) years from the original enrollment date if a student has not completed the necessary licensing process. It is the student's responsibility to monitor their progress and ensure compliance with this regulation. Failure to obtain licensure within this timeframe will result in forfeiture of all accumulated hours, necessitating re-enrollment and repetition of coursework as required by state law.
9. In accordance with 201 KAR 12:082, Section 3(9), Louisville Beauty Academy maintains all student academic records, including hours earned and transcripts, for a minimum of five (5) years from the date of the student’s last attendance. Students are encouraged to request any necessary documents within this timeframe. After five years, records may no longer be available, and the Academy bears no obligation to retain or provide documentation beyond the required retention period.

Contract Acceptance

I, the undersigned, have thoroughly read and comprehended this agreement. I acknowledge the receipt of a copy of this agreement. It is also understood and agreed that this agreement supersedes all prior oral or written agreements, and any modifications to it require written agreement from both the student and the school officials. Furthermore, I am aware that defaulting on this agreement will render me responsible for payment of any collection fees or attorney fees incurred by Louisville Beauty Academy. My signature below confirms that I have read, understood, and accepted all aspects of this agreement, recognizing my legal obligations under this contract. This contract takes immediate and complete effect upon my signature.

School Representative Signature

Di Tran, CEO of Louisville Beauty Academy