Calgary | Application + Contract

Exhibit Space Application & Contract

This agreement serves as both your application and contract, outlining the terms and conditions of your participation in the Canada Women's Expo taking place at the BMO Centre in Calgary on October 4, 5 & 6, 2024.

Application Process
- Expo Management will make booth placement designations based on the exhibitor's preferences. If none of their preferred choices are available, we will assign the next best option based on availability and suitability.
- An invoice will be sent to the email address you provide, which will also serve as confirmation of your participation.
- Your invoice will include the contracted price for your requested exhibit space.
- Full payment is due upon receipt.
Show Policies
- Expo Management reserves the right to make any changes to the floor plan at its discretion.
- Please note that booth space will not be designated, confirmed, or held for more than 5 business days – or a term pre-arranged with Expo Management – without a booth deposit or payment based on the payment schedule below.
- The Exhibitor will be notified when the Exhibitor Manual is available online to aid in show planning.
- Five exhibitor staff badges are included per 10’ x 10’ booth. Three staff badges are included per 5’ x 10’ booth.
- The Exhibitor’s booking includes a mandatory Online Exhibitor Listing fee of $109. This includes a full profile on our website, including company name, logo, booth number, product images, company description, map, social media links, reviews, and a contact form.
- Each booth comes with a standard 8’ high back drape and 3’ high side drape. The side drape is not installed on corner booths.
- The Exhibitor is required to provide floor carpet or covering to completely cover their booth space. This can include carpet, rug, interlocking foam tiles, vinyl, etc. You are welcome to bring your own from home or rent it from Goodkey Show Services.
- Tables, chairs, carpeting, electrical, plumbing, furnishings, or other utility services are not included with booth space. These can be ordered separately from our official show suppliers when the Exhibitor Manual is available online.
- Exhibitors who sample food or beverage products requiring handling, cooking, and/or preparation or who provide personal services (e.g., nails, electrolysis, laser hair removal, etc.) must meet all local health authority regulations.
Food & Beverage Exhibitors
- All food and beverage exhibitors are allowed to sell pre-packaged food for off-site and take-home consumption.
- All food and beverage exhibitors are allowed to sample food at the event, based on Alberta Health Services and Calgary Stampede approval.
- All food and beverage exhibitors are allowed to sell food at the event for on-site consumption, based on Alberta Health Services and Calgary Stampede approval. Note: The Exhibitor agrees to pay a 20% commission on all sales before tax to Calgary Stampede.
- All food trucks are allowed to sell food at the event for on-site consumption, based on Alberta Health Services and Calgary Stampede approval. Note: The Exhibitor agrees to pay a 30% commission on all sales before tax to Calgary Stampede.
Liquor Exhibitors
- The Canada Women’s Expo features an approved artisan market as per AGLC guidelines.
- Only Class E Small Manufacturers with a Class D off-sales licence are eligible to attend the market and sell their products. Large manufacturers and other types of licensees (liquor stores, liquor agencies, Class A, B, and C licensees) are not permitted to attend.
- All liquor vendors are allowed to sell sealed products for off-premises consumption and provide free tastings to market goers, pending AGLC approval.

Exhibitor Information
Company Name*
Show Guide Listing Name*
The company name you want to appear in the show guide.
Contact Name*

First NameLast Name
Email Address*

Confirmation Email
Phone Number*
Company Address*

Street Address

Street Address Line 2

CityProvince / State

Postal / Zip CodeCountry

Company & Product Information
Will you be sampling, handling, preparing, or cooking food and / or beverages in your booth during the show?*
Will personal services — hair, tattooing, electrolysis, waxing, skin treatments, etc. — be done in your booth during the show?*
Are you displaying a vehicle; is a vehicle part of your booth display; or is a vehicle critical to the setup of your booth e.g., you need to pull a trailer into position as part of your booth display?*
Any exhibitor requiring a vehicle in the above cases will be asked to move in first during move-in so that we can get it into position before 1) other exhibitors set up their booths and 2) the aisle carpet goes down.
Are you applying for the Marketplace? This area contains 5' x 10' booths only. It is reserved for very small or home-based businesses. Larger or national brands are not eligible for this area and will be charged the standard exhibit space rate.
Are you applying for the Artisans Marketplace? This area contains 10' x 10' booths. It is reserved for artists and small, local brands whose products are handmade in Canada. Larger or national brands are not eligible for this area and will be charged the standard exhibit space rate.*
Product Information*
Please list the products — along with the manufacturers — that you wish to display in your booth at the Canada Women's Expo. Only products listed below and approved by Show Management may be displayed or sold at the show. We do not need an itemized list of every single product you wish to display e.g., if you make candles you can simply write, "Candles that I design and produce."
Company Description*
Please provide a description of your company, its history, how long it has been in operation, etc.
Website Address*
Company Facebook or Instagram Page*
Please provide either your Facebook or Instagram profile.
Product or Service Images*

Please upload a maximum of 10 images of the products or services that you sell.
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Financial Summary & Agreement
Exhibit Space
Exhibit Space Premiums
Online Exhibitor Listing
Marketing Opportunities
Booking Subtotal
5% GST
BOOKING TOTAL
Comments
How did you hear about the Canada Women's Expo?*
If an exhibitor referred you, please include their contact name and company name.
Terms & Conditions*

I agree to the Terms & Conditions of the Exhibit Space Contract.
Signature*

Clear
My signature indicates that I have read, understood, and accepted the terms and conditions outlined above.
Should be Empty:

Exhibitor Information

Company & Product Information

Exhibit Space Request — BMO Centre in Calgary

Financial Summary & Agreement