Creative & Marketing Request Form
Fill out this form for ALL project requests for the Office of Marketing and Communications.
IMPORTANT NOTE
Please allow 7 business days for review of your request and note that submission of this form DOES NOT GUARANTEE that the Engineering Office of Marketing and Communications can accommodate your request at this time.
Request Confirmations (accepted projects)
If your request is accepted, you will receive a confirmation email from the Marketing Communications staff member who will be assigned as your project liaison.
Today's Date
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Month
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Day
Year
Date:
Requester Information:
Email
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example@example.com
Name: This will be the person who approves final versions
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First Name
Last Name
Dept.
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Phone Number
Please enter a valid phone number.
Enter email addresses of additional contacts to be copied on this job, if any:
Separate email addresses with semi-colon (;)
Project Details:
Project Name/Title or Event Name:
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Tell us about your marketing & communication needs? (What you need, where it will be used and what result you want it to drive)
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For example: we need a new ad. It will appear in XYZ professional journal. This will build awareness of our program ; OR we need a professionally designed handout that summarizes our departments new program. It will be used at Open House events. It should make people want to register for our program.
Who are we talking to? Who is your target audience. Check all that apply.
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Current Undergraduate Students
Current Graduate Students
Prospective Undergraduate Students
Prospective Graduate Students
Parents
Faculty
Staff
Alumni
Community
Other
Key Message:
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Key message is a compelling, specific idea or action that you want your audience to understand and remember after seeing a piece of your advertising. An example is "Register for XYZ-event today!"; "Apply to XYZ-department"
Notes & details
Final Due Date (drop/in-hand date)
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Month
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Day
Year
This is the date by which you must have received you item(s). If your job is print piece with mailing, this is the date by which pieces need to arrive in mailboxes. If your job is digital, this is the date by which it must be live online or posted to social media.
Event date, if any
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Month
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Day
Year
Date
Marketing Channels:
Format(s) requested. Check all that apply.
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Digital signage (1920 x 1080 px)
Social media
Email header
Poster/Physical signage
Flyer
Brochure
Postcard
Video
Photography
Other (Indicate in Design Requirements below)
Basic details/Required details to include in design of final product. Complete only fields that apply.
Specify
Logo (specify yes, no or type)
Web address
Phone number
Contact name
Event date(s)
Location
Time(s)
Design Requirements: Specs(sizes) and quantities:
These are the technical specifications for your project: size, dimensions, material(s), colors, etc. For the items you checked please list the details. Include: Graphics, Images, Copywriting. Indicate Headings, Subheads and body copy. Input box will expand if needed. If text is extensive, upload file or provide link to a Google Doc. Also include how many items you need if applicable. (We will need 500 copies)
Is ALL information ready?
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Yes
No
If awaiting information from another source / will it be submitted at a later date (when)?
Please note that delays in providing complete information may result in missed deadlines for your request. Specifically in regard to graphic design work, it's crucial to provide all necessary details upfront since the college does not employ a graphic designer. Graphic work is either outsourced or added to team member workload.
Budget
Indicate if professional printing is required
Index Number
Indicate if professional printing is required
Additional Notes/Comments:
Resources Provided
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