Future Generation Early Learning Center Assistant Director Job Description

 

Accountable to:
Director, Executive Director and Operations Manager

Accountable for:
Staff, children, and families

Wage Classification: 
Exempt

Educational Requirements:
The Director must meet or exceed state licensing requirements for age education, and experience. An Associate's degree in Early Childhood Education is preferred.

Annual Training Required: 
The Assistant Director must maintain at least 40 hours of training each year.

Qualification:

• Essential Functionable.
• The Assistant Director must be willing and able to work in any classroom as needed to meet the program's needs.
• The Assistant Director is responsible to ensure their schedule is reflective to the needs of program.
• The Assistant Director is organized and has the ability to problem solve.
• The Assistant Director has strong interpersonal skills that are evident when communicating with the staff, parents, and children.
• The Assistant Director is able to work independently.
• The Assistant Director is able to handle stressful situations.

General Description:
Effectively operates and manages all aspects of center, including human resources as it relates to childcare staff, customer relations, financial responsibility, and physical facility. Promotes positive image of the program within the community and establishes strong working relationships with state licensing authorities, local and county health departments, and other regulatory agencies. Responsible for ensuring that all staff provide a safe, loving, exciting, and engaging educational experience to the children of Future Generation.

Primary Duties and Responsibilities:

General

• Ensures center compliance with all federal, state, and local regulations, including but not limited to Office of Licensing.
• Implements health and safety standards; ensures that appropriate supervision occurs at all times.
• Completes all required paperwork in a timely manner and maintains same in an organized, current manner, as required by Licensing and Future Generation policies.
• Keeps Executive Director apprised in a timely manner of all critical areas of responsibilities, including serious student accidents, employee issues, and significant events. Develops and maintains a strong working relationship with all state licensing authorities, vendors, and community contacts.

Customer Service

• Develops and actively maintains positive communications with parents.
• Recognizes parent concerns, evaluates course of action and responds appropriately to needs of parents. Communicates parent concerns to Operations Manager and the Executive Director as needed.
• Responsible for managing child enrollment. Ensures that empty spaces are full and creates and implements a marketing plan to meet this goal.
• Responsible for conducting tours with prospective parents. Follows that relationship through enrollment assisting when necessary. 

Financial Responsibilities

• Is familiar with and able to create a program budget to ensure all resources are effectively managed and within budgetary constraints. Creates new budgets each year that best meet the program's needs and goals.
• Ensures that accounting management software requirements are met, this include tracking accounts receivable with parents and unified child care agencies.
• Maintains appropriate financial receipts on all credit card and bank transactions in an organized manner.
• Maintains accurate financial accounting of program operations and protects program's monetary assets. Ensures program supplies and equipment are inventoried and appropriately maintained. Ensures that all materials and equipment needed are ordered in an expedient manner.
• Makes tuition deposits as required.
• Tallies and completes an error free payroll sheet. Submit to Operation Manager.

Human Resources

• Recruits, selects and properly trains qualified staff. Develops staff through program growth and guidance plans. Maintains professional working relationships with program staff.
• Anticipates staffing needs, prepares and posts weekly staffing schedule, and modifies it according to enrollment and staffing resources. Ensures that state and local regulations are met at all times.
• Counsels staff with Director regarding performance issues via employee handbook and policy and procedures for corrective action.
• Evaluates staff with Director on a yearly basis with a written performance review, and at other times as needed; recommends merit increase for staff within program guidelines.

Physical Facility

• Maintains building, equipment, and grounds to ensure a safe environment that meets program and licensing safety standards.
• Maintains a clean, safe, and healthy environment through scheduled cleaning and frequent safety checks.
• Works with the Operations Manager to coordinate equipment and facility repairs; ensures timely completion of repairs to minimize any risk of injury to others.
• Ensures that center is pleasing to all five senses and is always clean and organized.

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