Gift-in-Kind Acknowledgement Request

Gift-in-Kind Acknowledgement Request
Please use this form when requesting an acknowledgement of gift-in-kind (GIK) donations for approved group, volunteer or board expenses. This may include covering the cost of a venue, catering, or printed materials for an outreach event, or travel expenses incurred for board members.

A GIK must be for reasonable expenses incurred for the purpose of advancing the mission of Stonecroft and meets an expense included in the board approved budget, such as a venue, meal costs or table decor. A GIK may not be anything that contradicts Stonecroft group or community policies or any property that must be deeded such as boats or cars. If you aren't sure about whether something is appropriate for a GIK, please contact Willa Ibach (wibach@stonecroft.org) for approval before incurring the expense.

Important Notes:
- The acknowledgment will be emailed to you and will not contain a specific dollar amount (per IRS regulations), but it will serve as documentation for your charitable tax deduction.
- Receipts must include the vendor/store name, date, and a detailed, itemized list of purchases.
- For restaurant or meal-related expenses, you must submit two receipts if a tip was shown on a separate receipt:
  - The itemized receipt showing what was ordered (food and drinks)
  - The payment receipt showing the total amount paid, including tax and tip
- We cannot accept receipts that are more than 30 days old.
- Requests not accompanied by a valid receipt will not be granted.

Name

First NameLast Name
Email where your acknowledgement should be sent:
example@example.com
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
I am submitting a gift-in-kind request for expenses associated with

Which Zone?

Name of Regional Event
Date of Regional Event

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate

Group Information
Group Name
Group Number
Don't worry, this field auto populates.
Group Type

Other
Date of Event these expenses are associated with

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate

Are any of these expenses related to travel
Starting date of travel

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Ending date of travel

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Purpose of travel (board meeting, etc.)

Please itemize each expense below. Click "Add New" to add additional expenses.
Total dollar amount of all expenses listed above:
Please add up the total value of all items listed above and enter it here.
Please upload receipts related to these expenses. If you are unable to do so, please email your receipts to receipts@stonecroft.org. GIK acknowledgement requests without receipts may not be granted.

Cancelof
I understand that if I do not submit a receipt, Stonecroft will not reference the estimated fair market value on my acknowledgement.

Once you click "Submit" below, your request will be sent to Elaine for approval. If your request is approved, your GIK acknowledgement will be emailed to you within 1-2 weeks.

If you have questions or comments regarding your GIK request, you can email Brandy at groupfinances@stonecroft.org.
I understand that Stonecroft operates within the guidelines of best practices for non-profit organizations but does not provide tax advice, and that it is my responsibility to consult a tax professional in regard to any deductions I intend to claim.
Should be Empty:

Gift-in-Kind Acknowledgement Request

Group Information