Edmonton | Application + Contract

Exhibit Space Application & Contract

This agreement will serve as both your application and contract, which outlines the terms and conditions of your participation in the Canada Women's Expo taking place at the Edmonton EXPO Centre on March 15 & 16, 2025.

Application Process
- Expo Management will make booth placement designations in keeping with the exhibitor's preferences. If one of their preferred choices isn't available, we will assign the next best option based on availability and suitability.
- An invoice will be sent to the email address you provide, which also serves as confirmation of your participation.
- After you receive your invoice, you can choose to pay the full amount or spread your payments out based on the payment schedule below.
- Your invoice will include the contracted price for your requested exhibit space.
Show Policies
- Expo Management reserves the right to make any changes to the floor plan at its discretion.
- Please note that booth space will not be designated, confirmed, or held for more than 5 business days – or a term pre-arranged with Expo Management – without a booth deposit or booth payment based on the payment schedule below.
- The Exhibitor will be notified when the Exhibitor Manual is online to aid in planning for the show.
- 5 exhibitor staff badges are included per 10’ x 10’ booth. 3 staff badges are included per 5’ x 10’ booth.
- Each booth comes with a standard 8’ high back drape and 3’ high side drape. The side drape is not installed on corner booths.
- The Exhibitor is required to provide floor carpet or floor covering to completely cover their own booth space. This can be carpet, rug, interlocking foam tiles, vinyl, etc. You are welcome to bring your own from home or rent it from Goodkey Show Services.
- Tables, chairs, carpeting, electrical, plumbing, furnishings, or other utility services are not included with booth space. These can be ordered separately from our official show suppliers when the Exhibitor Manual is online.
- Exhibitors who sample food or beverage products which require handling, cooking and / or preparation or who provide personal services (e.g., nails, electrolysis, laser hair removal, etc.) must meet all local health authority regulations.
Payment Schedule

The standard payment schedule is:
- 25% due upon receipt.
- 50% due as of September 30, 2024.
- 75% due as of November 30, 2024.
- 100% due by January 15, 2025.
Food & Beverage Exhibitors
- All food and beverage exhibitors are able to sell pre-packaged food for off-site and take-home consumption.
- All food and beverage exhibitors are able to sample food at the event, based on Alberta Health Services and Edmonton EXPO Centre approval.
- All food and beverage exhibitors are able to sell food at the event for on-site consumption, based on Alberta Health Services and Edmonton EXPO Centre approval. Note: The Exhibitor agrees to pay a 25% commission on all sales before tax to the Edmonton EXPO Centre.
- All food trucks are able to sell food at the event for on-site consumption, based on Alberta Health Services and Edmonton EXPO Centre approval. Note: The Exhibitor agrees to pay a 25% commission on all sales before tax to the Edmonton EXPO Centre.
Liquor Exhibitors
- The Canada Women’s Expo features an approved artisan market as per AGLC guidelines.
- Only Class E Small Manufacturers with a Class D off sales licence are eligible to attend the market and sell their products. Large manufacturers, and other types of licensees (Liquor stores, Liquor Agencies, Class A, B, and C licensees) are not permitted to attend.
- All liquor vendors are able to sell sealed products for off-premises consumption and provide free tastings to market goers, pending AGLC approval.

Exhibitor Information
Company Name*
Show Guide Listing Name*
The company name you want to appear in the show guide.
Contact Name*

First NameLast Name
Email Address*

Confirmation Email
Phone Number*
Company Address*

Street Address

Street Address Line 2

CityProvince / State

Postal / Zip CodeCountry

Company & Product Information
Please select the area of the expo that you are applying for.*

Standard Exhibit Space — 10' x 10' and larger booths for established businesses.Small Business Showcase — 5' x 10' booths for very small or home-based businesses.Canada Makers Market — 5' x 10' and 10' x 10' booths for artists whose products are handmade in Canada.
Will you be sampling, handling, preparing, or cooking food and / or beverages in your booth during the show?*
Will personal services — hair, tattooing, electrolysis, waxing, skin treatments, etc. — be done in your booth during the show?*
Are you displaying a vehicle; is a vehicle part of your booth display; or is a vehicle critical to the setup of your booth e.g., you need to pull a trailer into position as part of your booth display?*
Any exhibitor requiring a vehicle in the above cases will be asked to move in first during move-in so that we can get it into position before 1) other exhibitors set up their booths and 2) the aisle carpet goes down.
Product Information*
Please list the products — along with the manufacturers — that you wish to display in your booth at the Canada Women's Expo. Only products listed below and approved by Show Management may be displayed or sold at the show. We do not need an itemized list of every single product you wish to display e.g., if you make candles you can simply write, "Candles that I design and produce."
Company Description*
Please provide a description of your company, its history, how long it has been in operation, etc.
Website Address*
Company Facebook or Instagram Page*
Please provide either your Facebook or Instagram profile.
Product or Service Images*

Please upload a maximum of 10 images of the products or services that you sell.
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Premium Exhibitor Packages
In 2023, we soared to new heights, and now we’re inviting you to join our success story! With an impressive reach of 125,000 website visitors, a staggering 10,000,000 social media impressions, and a robust advertising campaign valued at over $400,000, our show is expertly designed to put your brand in the spotlight. Seize this opportunity to elevate your presence and connect with a dynamic audience that’s continually expanding!

Get listed on our expo website with our Online Exhibitor Listing featuring your company name, logo, booth number, and a brief description, ensuring attendees can easily find and connect with you before, during, and after the show, maximizing your visibility and engagement.

Enhance your brand’s presence with our Marketing Packages, designed to increase your visibility through exclusive social media posts, prominent website ads, and feature sections in email blasts, ensuring maximum exposure before, during, and after the event.
Online Exhibitor Listing*

Basic Listing — Exhibitor name; logo; booth number; and short description. — FreeEnhanced Listing — Everything in basic plus extended description; website link; social media links; contact information; product images; and product videos. — $99Premium Listing — Everything in enhanced plus featured placement on the homepage of our website; top of the exhibitor list on our website; top of the exhibitor list in our show guide; and starred on the show floor plan. — $249
Marketing Packages*

Gold Package — 1x exclusive social media post; small ad on website; logo on website; feature section in 1x email blast. — $1,299Platinum Package — 2x exclusive social media posts; small ad on website; logo on website; feature section in 2x email blasts; logo in 3x email blasts; 1/3-page ad in digital show guide; logo in digital show guide. — $1,999Diamond Package — 3x exclusive social media posts; 1x exclusive social media contest; large ad on website; logo on website; feature section in 3x email blasts; logo in 5x email blasts; half-page ad in digital show guide; logo in digital show guide; logo on show entrance archway; logo inclusion on Main Stage screens. — $2,999Contact me to discuss a larger show sponsorship.None.

Financial Summary & Agreement
Exhibit Space
Exhibit Space Premiums
Online Exhibitor Listing
Marketing Package
Booking Subtotal
5% GST
BOOKING TOTAL
Comments
How did you hear about the Canada Women's Expo?*
If an exhibitor referred you, please include their contact name and company name.
Terms & Conditions*

I agree to the Terms & Conditions of the Exhibit Space Contract.
Signature*

Clear
My signature indicates that I have read, understood, and accepted the terms and conditions outlined above.
Should be Empty:

Exhibitor Information

Company & Product Information

Exhibit Space Request — Edmonton EXPO Centre

Premium Exhibitor Packages

Financial Summary & Agreement