Monthly Financial Accountability

Instructions for completing the Income/Expense Report:

NOTE:  If possible, use your laptop or computer to complete this form. Some parts might not display properly on a phone.

For your first entry: Leave the Date and Income/Expense fields blank. In the Description field, enter "Balance Forward (Month)" and input the amount from the Cash on Hand from last month into the Income column. This amount will represent the starting balance for the new month.

• Date:
  Click the calendar icon to choose a date.
• Income/Expense:
  Select from the dropdown menu whether the entry is an income or an expense.
• Description:
  Provide a brief description of the entry. For expenses, include details such as the vendor, payee, or item. For income, specify the source of the funds.
• Income:
  If the entry is income, record the amount in USD. For example, $400.
• Expenses:
  If the entry is an expense, record the amount in USD. For example, $40.
• Balance:
  The Balance column will show the amount after accounting for the current entry. For instance, if the previous row was an income of $200 and your current entry is an expense of $50, your new balance will be $150.
• +Add Row:
  Click this to add more entry.

Click the link below to see a completed example of Income/Expense Report:
Example (Income/Expense Report)

Cash on Hand Breakdown: 

• Purpose/Description:
  Specify the purpose of the funds here, such as "For Admin/Travel" or "Future Stipend." You can also include other purposes, but ensure that each description is clear.
• Amount:
  Record the amount in USD. For example, $100.
• +Add Row:
  Click this to add more entry.

Click the link below to view an example:
Example (Cash on Hand Breakdown)