Victoria Martin Fitness Retreat

Guest Information:

Full Name

First NameLast Name

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number

Area CodePhone Number

E-mail

Pleaase make sure this is correct.

Room Type & VMF Retreat Prices

All rooms subject to availabilty. Please reach out if you're looking for a different room type, I'll do my best to accommodate you.

Please note: 2 rooms 'barn owl (triple room) & Swallow (twin)' share a bathroom, each room has there own locked door to the bathroom. If you are a group of 5 this would be perfect.

If you're looking for you own single room please teach out and i'll see what I can do.

If booking a shared room, please specify if you're sharing with a friend or are happy for me to organise someone for you (twin/triple)

Do you have any dietary requirements or allergies? (e.g. gluten-free, vegan, peanut allergy etc.)

Do you have any medical conditions or injuries?

Are you pregnant or is there any possibility of you being pregnant?

What motivated you to take part in the VMF Retreat?What specific goals or areas of your health and wellbeing would you like to focus on?

Have you exercised before?

If YES, what type of exercise have you done?

What is your preferred T-shirt size? (Standard unisex size)

Would you be interested in adding any upgrades?

How would you like to pay for your space on the retreat?

Once your registration form has been received, I will email you an invoice for the £50 non-refundable deposit. This deposit is due on the day of booking to confirm your place. If you prefer to pay the full balance upfront, please let me know and I will send an invoice for the total amount instead.

Monthly Instalment Agreement
By selecting the monthly instalment option, you are entering into a binding agreement to complete all scheduled payments in full and on time.

Please note that monthly installments are due on the 30th of each month. The final payment is due on February 24th, 2027, which is eight weeks prior to the retreat.

All payments will be split equally until the final balance is received.

Non-Payment / Failed Payments
If a scheduled payment is missed, you will be notified immediately and must provide payment within 7 days. Failure to do so may result in the suspension of your place on the retreat.

Name

First NameLast Name

Phone Number

Area CodePhone Number

Relationship

Please find the retreat participation agreement and terms of service below. By participating in this retreat, I hereby agree to the following:

Health and Participation
I understand that retreat offerings are not a substitute for medical care, diagnosis, or treatment. I acknowledge that exercise and mindfulness practices involve physical exertion that may be strenuous and could cause injury. I am fully aware of these risks and voluntarily choose to participate.

If I feel discomfort, pain, dizziness, or fatigue at any time, I will immediately stop and inform the instructor. I agree to listen to my body, respect its limits, and rest as needed. It is my responsibility to inform the instructor of any injuries or medical conditions prior to participation and to seek medical clearance if necessary.

Professional Advice and Liability
I acknowledge that any dietary, lifestyle, or wellness suggestions are for educational purposes only and do not replace professional medical advice. I release and hold harmless the instructors, staff, and hosting facility from any liability for injury, loss, or damage to person or property arising from my participation.

Payment and Cancellation Policy
I understand that the £50 deposit is non-refundable. The remaining balance is due by 24th February 2027.

- Cancellations more than four weeks before the retreat: A fee of 50% of the total cost will apply.
- Cancellations less than four weeks before the retreat: The full retreat cost will be charged.
- Transfers: If you are unable to attend, You may transfer your booking to another participant. T&Cs apply.

Media and Conduct
I consent to the use of group photographs and videos taken during the retreat for promotional purposes, unless I provide written notification otherwise prior to the start date. I also agree to respect the privacy of other participants and contribute to a safe, supportive, and inclusive environment.

By signing below, I confirm that I have read, understood, and agree to all of the above terms and conditions.

Confirmaition

BY ACKNOWLEDGING AND SIGNING BELOW, I AM DELIVERING AN ELECTRONIC SIGNATURE THAT WILL HAVE THE SAME EFFECT AS AN ORGINIAL PAPER SIGNATURE. THE ELECTRONIC SIGNATURE WILL BE EQUALLY AS BINDING AS THE ORIGINAL PAPER SIGNATURE.

Signature

Four weeks before the arrival date, you will receive a welcome pack containing all the necessary information for the retreat, including a packing list and the final itinerary. At that time, you will also be able to book 1-2-1 PT sessions and beauty treatments.

If you have any questions in the meantime, please feel free to email me at info@victoriamartinfitness.co.uk.

Victoria Martin Fitness Retreat

Emergency Information

AGREEMENT OF RELEASE AND WAIVER OF LIABILITY AND TERMS AND CONDITIONS