Thank you for choosing Quba Center for your next fundraising event. The following policies, terms, and conditions must be thoroughly read and agreed upon prior to completing the form:

1. The organization must complete 100% of the request form for fundraising at Quba Center.
2. Quba will process your application not less than 3 weeks and not more than a month of the date of receiving the application.
3. Only one fundraising eveng per organization is permitted per year.
4. Only non-profit organizations that have legal status in the US can fundraise at Quba Center.
5. All fundraising events held in the prayer area are free upon approval.
6. Any fundraising dinner in the community hall is subject to the community hall's rental rules and regulations including fees.
7. Quba Center has the right to deny any application without giving any explanation or reason.
8. Quba Center has a grace period of one week after the acceptance of the application and has the right to cancel the event without any financial responsibility. Quba Center will reschedule said event within the next 10 months.
9. Quba Center has the right to stop and cancel the event if it violates the agreement.
10. Cancelation after the application was approved and acceptance letter was issued must be done 3 days before the event in case of non-emergency reasons.
11. In case of cancelation please inform Quba Center immediately through email.
12. Quba Center will not be responsible for collecting any funds or any donor follow ups.
13. The organization will inform Quba Center of the total amount raised during the event by sending an official receipt letter showing the amount raised.
14. Any event that requires special visual or audio aids must be stated in the application, otherwise Quba Center will not be able to ensure its availability.
15. No music-based band or performance is allowed in the fundraising event, unless the music is in the background of a video presentation and no other version is available (Notice: This only pertains to musical accompaniment in a video presentation that is played in the community hall. The prayer areas must be 100 percent free from music).
16. The organization needs to send their presentation or any video or audio content that will be presented to the community to Quba Center at least 3 days prior to the event.
17. Quba Center is a family-friendly environment. No gory or violent images should be displayed.
18. Pledge forms can be distributed at the designated tables or outside the entrance but not to the masses in the prayer area or hallways.
19. Quba Center will provide 2 tables and internet access (upon availability).

If You’re Fundraising After Jumm'ah Prayer:

1. The fundraising must not be more than 7-10 minutes max.
2. If the guest khateeb goes over time in his sermon(Khutbah), that time will be deducted from his 7-10 minute fundraising time.
3. The Khateeb must be able to lead the prayer and recite the Quran properly, otherwise he should only do the fundraising and the Khutbah but not leading the prayer(this arrangement should be stated in the application).

If You’re Fundraising During Ramadan:

The fundraising will be after Isha prayer immediately (before the Sunnah prayer) for 7-10 minutes max.

Violations and Penalties

1. Any organization who commits 1 violation will result in a ban for 1 year, 2
   violations will result in a ban for 3 years and 3 violations for 5 or more
   years.
2. That will not include the year of the violation.
3. The violation and the penalty will be reviewed by the fundraising committee and the decision will be emailed to the organization.

All decisions are final and cannot be reversed.

 
The Violations are:

1. If the fundraising cause does not correspond with the cause specified in the fundraising application.
2. If any promises were made by the fundraising organization to the community were not fulfilled.
3. Passing pledge forms to everyone in the prayer area.
4. Leaving copies of the organization’s flyers or pledge forms anywhere throughout the masjid (We keep our masjid free of clutter).
5. Playing music or showing gory images.
6. Exceeding the time agreed upon.
7. If the Khutbah is used to promote the organization.
8. If the cancelation was made in less than 3 days prior to the event for non-emergency reason. (That will be determined by the Fundraising committee at Quba Center)
9. If the organization failed to announce to the community that it is a non-profit but not under 501(c)(3) so the donation is not eligible for tax deductible.

By submitting this fundraising request, the requester agrees to provide a complete implementation and impact report to Quba Center within a maximum period of ten (10) months from the date of approval or completion of the fundraising campaign.

The report must include, at minimum:

- A summary of the project or initiative implemented
- Total amount of funds raised
- Detailed explanation of how the funds were utilized
- Supporting photos documenting the implementation and impact of the project
- Clear visibility of the Quba Center logo and/or branding in field implementation photos whenever applicable

The requester acknowledges that timely submission of the report is a required condition for accountability, transparency, and future fundraising collaboration with Quba Center. Failure to provide the required report and supporting documentation may affect eligibility for future fundraising approvals or partnerships.