FOOD STALL Application Form

NEWCASTLE SHOW February 26th,27th & 28th February 2027 Newcastle, On Show
FOOD STALL BOOKING FORM
Newcastle Show 2027 application:

Things to Know
- The Newcastle Show runs over three consecutive days.
- Site bookings are for the whole of that time.
- Your booking fee will include a $55 Environmental Levy.
- Your booking will include a $110 Food Inspection fee and you will be inspected by Newcastle City Council. You will be liable for any additional costs incurred as a result of the inspection.
- Power is available to those that book it.
- You Must have a current PLI certificate
- No Vehicles are permitted onsite during the show from 8am to 10pm daily unless authorised.
- Bump In is between 6am and 8am each day.
- Bump Out is from 10pm unless otherwise advised by the event staff.
- Free parking is available at Richardson Park opposite the Showgrounds.
- You must pay your fees by the due date to secure your booking.
- Once your booking is complete, you will be issued with a stall allocation permit and a VAP (Vehicle Access Past), the VAP must be displayed in your car window at all times when onsite, failure to do so will result in your car being removed.
- Please note that a completed Booking Form is not a guarantee of acceptance.
- A non - refundable 10% deposit is payable to secure your site.
Contact Name

First NameLast Name
Trading Name and ABN

Trading NameABN
Mobile Phone Number
Please enter a valid phone number.Format: 0000 000000.
Email
example@example.com
Business Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Upload Public Liability Insurance

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Please choose your Zone
Upload Food Safety Supervisor

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PLEASE SELECT Prices are ex GST
prevnext( X )
Food Vendor 3m x 3m Marquee
$700.00 AUD Quantity



Food Vendor Van under 5m
$1,045.00 AUD Quantity



Food Vendor Van over 5m
$1,375.00 AUD Quantity



Power - Each exhibitor is required to supply their own 20m extension lead.
10amp

$110.00 AUD Quantity



Power - Each exhibitor is required to supply their own 20m extension lead.
15amp

$110.00 AUD Quantity



NCC Food Inspection
$120.00 AUD Quantity



Environmental Levy
$55.00 AUD Quantity



Subtotal

$0.00 AUD

Tax

$0.00 AUD

Total

$0.00 AUD
Actual size of Van/trailer including draw bar and room for rear opening door
Actual height of Van/trailer
I serve from (please advise if from the Driver or Passenger side)
Please list your Menu
IMPORTANT NOTE:

Every amp intended for use on your site must be listed on this form. This will ensure the power level is not exceeded and that sufficient power is supplied to each designated exhibitor.

Failure to list requirements may result in tripping the circuit breaker causing power interruptions. Should this happen you may be charged a penalty of $100 in addition to your power fee, and you may be disconnected.

SPLITTING POWER ACROSS YOUR OWN POWER BOARDS IS NOT PERMITTED. ALL LEADS MUST BE SECURED BY CABLE TRAYS OR MATTING. NO POWER LEADS ARE TO BE FLOWN WITHOUT A RISK ASSESSMENT BEING PERFORMED AND VERIFIED BY A QUALIFIED LICENSED ELECTRICIAN.

All extension leads/power boards and equipment on-site MUST be tested & tagged in accordance with regulations. For any additional testing & tagging will incur a fee of $30 per lead.

Power will be available from Thursday 26th Feb 2026. Should you require setup before this date, please ensure you have made prior arrangements with the Newcastle Show Events Team on 02 4961 2085.
TERMS AND CONDITIONS

Please take the time to read the Terms and Conditions below.

A copy of this document must be kept with you and made available to all staff members within your site.
Signature
Please note: Completion of this form does not guarantee acceptance to the event. If you are accepted you will receive an invoice. Payment of this invoice by the due date secures your position.

For all enquiries please email sites@newcastleshow.com.au
Should be Empty:

NEWCASTLE SHOW February 26th,27th & 28th February 2027 Newcastle, On Show

FOOD STALL BOOKING FORM

PLEASE SELECT Prices are ex GST