EAD Community Center Rental Hall Booking 2025

EAD Community Centre – Hall Rental Booking Form

The Edmonton Association of the Deaf (EAD) Board, a non-profit charitable organization, is responsible for managing and overseeing the Edmonton Association of the Deaf Community Centre (EADCC) for the benefit of the community.

Thank you for choosing the Edmonton Association of the Deaf Community Centre (EADCC) for your event. Our centre is operated by volunteers for the benefit of the community. Please complete this booking form — your request will be reviewed to confirm availability.
Contact Name:*

First NameLast Name
Name of Business/Organization:
Email:*
example@example.com
Alternate Contact:

First NameLast Name
Alternate Contact Email:
example@example.com
Phone Number:*
Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Event Name & Reason for Booking:
Dates and Times*
Community Hall Rental Information:*

Main Area (Real Bouchard Room)Board Room (Douglas Ferguson Room)KitchenSocial Room Bar *See the disclaimer
Approximate Number of Guests:*
Do you require tables and chairs for your event?

YesNoNeed assistance with setting up chairs/tables
Do you have any special requests?

YesNo
Special Requests:
Please provide any specific requests, instructions, or additional information that will help us accommodate your needs during the event. While we will make every effort to meet your requests, accommodations are subject to availability and cannot be guaranteed.

Explanation of EADCC Hall Rental Rates and Damage Deposits

	Applicability	Booking option	Rental fee	Damage deposit
A1	Registered non profit charitable or similar for community benefit	Hourly	$20 per hour	$100 (Refundable as per Terms of Conditions)
A1	Registered non profit charitable or similar for community benefit	Evening 5 pm to 2 am with Handtalk Bar use your license or EAD license	$150 flat	$300 (Refundable as per Terms of Conditions)
A2	For profit or groups with activities that may result in financial gain including long term subsidized classes	Hourly	$40 per hour	$200 (Refundable as per Terms of Conditions)
A2	For profit or groups with activities that may result in financial gain including long term subsidized classes	Evening 5 pm to 2 am with Handtalk Bar use your license or EAD license	$300 flat	$500 (Refundable as per Terms of Conditions)
B	Non profit charitable organizations with a long term space lease at EADCC AAD, ACSD, ADSA, AD55+	Hourly	Prepaid through lease $0	$100 (Refundable as per Terms of Conditions)

*Disclaimer: "No charge" applies only to eligible non-profit charitable organizations with a long-term lease at EADCC and for activities that align with the terms of their lease agreement. Additional conditions may apply based on the nature of the event or activity.
Select Type of Booking (See above for description of booking)

Section A (1): For registered non-profit charitable organizations or groups with similar goals that are not focused on making money. Their activities are designed to benefit the community.Section A (2): For groups or organizations, whether for-profit or non-profit, whose activities are designed to generate financial gain, either directly, indirectly, or in the long run, to support their specific goals or interests. This can include long-term discounted classes.Section B: For non-profit charitable organizations that have a long-term lease at the EADCC (e.g., AAD, ACSD, ADSA).
Social Room Bar (A1)*

Not ApplicableEAD Provides Bartenders (Flat rate of $150)Provide Your Own Bartenders and Alcohol ($20 per hour for bar space usage)
Social Room Bar (A2)

Not applicableEAD provides bartender (flat rate of $300)Provide your own bartenders & alcohol ($20 per hour for bar space usage)
Social Room Bar (B)*

Not ApplicableEAD Provides Bartenders (Flat rate of $50)Other
Alberta Gaming, Liquor and Cannabis (AGLC) Liquor License:*

Not ApplicableRequest EAD to Obtain Liquor License (Additional cost applies)Provide Your Own Liquor License

Payment Methods*

Cash/ChequeE-transferCredit Card (5% fee)
Indicate if you already have a damage deposit from a previous booking is already on file.*

A damage deposit from a previous booking is already on file.I need to pay the damage depositI am not sure if I have a deposit from a previous booking on file. We will check and get back to you.

Rental, Social Bar & Cleaning Fees and Damage Deposit

	Subtotal
Rental Fee
Social Bar Fee
Damage Deposit
Cleaning Fee
Other Fees
Donations
Total

How to Pay for Your Booking by Cash or Cheque

In-person drop-off	Cheques payable to
EADCC Office #203, 11404 142 St NW, Edmonton, AB T5M 1V1	Edmonton Association of the Deaf

Important

Label the envelope “EADCC Booking Payment.”
Include your group name, event date, and booking or invoice number if you have one.
Use a separate cheque for the damage deposit and write “Damage deposit” in the memo.
Write “Rental fee” or “Cleaning fee” in the memo for other payments.
Do not mail cash. A receipt will be emailed after processing.

Questions about bookings ? Email Crystal Jones at eadmembership@gmail.com.

How to Pay for Your Booking by eTransfer

Send to: eadtreasurer7@gmail.com

Memo field – include:
• Use: EADCC Booking [DATE]
Examples: EADCC Booking Jan 17

Important
• Please send the damage deposit in a separate transfer. Write “Damage deposit” in the memo.
• Refunds follow EADCC Terms of Conditions.
• You will receive a receipt by email after processing.

Questions about your booking, please email Crystal Jones at eadmembership@gmail.com.
Payment Instructions:

Applicants are required to submit two separate cheques or EFT: one for the non-refundable Rental Fee and one for the refundable Damage Deposit. Cash, e-transfer or credit card may be accepted as an alternative to cheques if preferred.

Rental Fees, Social Bar Fees, Cleaning Fees & Damage Deposits

Categories:All

All

Section A1 Registered non profit for community benefit.

Section A2 - For profit or groups with activities that may result in financial gain including long term subsidized classes

Section B - Non profit charitable organizations with a long term space lease at EADCC like AAD, ACSD, ADSA, & AD55+

prevnext( X )

Section A1 Registered non profit for community benefit.

Hourly Rental FeeRegistered non profit charitable or similar for community benefit

$20.00CAD # of hours booked
Item subtotal:$0.00CAD

Damage DepositFor damage deposit

$ FreeCAD

Social Bar - EAD provides bartender & alcoholSelect if you will be renting the social bar or if the social bar is not applicable.

$ FreeCAD A1 - Use of social bar (EAD provides bartenders/alcohol)
Item subtotal:$0.00CAD

Social Bar - Provide our own bartenders & AlcoholWe provide our own bartenders and alcohol and pay $20/hour

$ FreeCAD A1 -Use of social bar (Own bartender/alcohol)
Item subtotal:$0.00CAD

Section A2 - For profit or groups with activities that may result in financial gain including long term subsidized classes

Hourly Rental Fee For profit or groups with activities that may result in financial gain including long term subsidized classes

$40.00CAD # of hours booked
Item subtotal:$0.00CAD

Damage DepositFor Damage Deposit

$ FreeCAD

Social Bar - EAD providers bartender & alcoholSelect if you will be renting the social bar or not applicable.

$300.00CAD

Social Bar - Provide our own bartenders & AlcoholWe provide our own bartenders and alcohol and pay $20/hour

$ FreeCAD A1 -Use of social bar (Own bartender/alcohol)
Item subtotal:$0.00CAD

Cleaning FeeA mandatory $200 cleaning fee will be added to the total rental cost. This fee covers standard post-event cleaning and is non-refundable once the event has taken place. If the event is cancelled in advance, the cleaning fee will be fully refunded.

$200.00CAD

Section B - Non profit charitable organizations with a long term space lease at EADCC like AAD, ACSD, ADSA, & AD55+

Section BNon profit charitable organizations with a long term space lease at EADCC like AAD, ACSD, ADSA, & AD55+

$ FreeCAD

Social Bar - EAD provides bartender & alcoholUse of the Handtalk Social Bar - Flat fee.

$ FreeCAD Use of EAD social bar

$200.00CAD

Subtotal

$0.00CAD

Tax

$0.00CAD

Total

$0.00CAD

Payment Methods

Credit Card

Apple Pay

After submitting the form, you will be redirected to Apple Pay to complete the payment.

Google Pay

After submitting the form, you will be redirected to Google Pay to complete the payment.

Note:

Your booking is confirmed once:
- This form is signed.
- Rental fee and damage deposit are paid.
- Payments are approved by the EAD Booking Coordinator, EAD Board and/or President.
- Dates and times are reviewed and approved.
This review ensures the facility’s schedule aligns with community priorities and availability. The EAD Board reserves the right to make necessary adjustments or deny requests based on scheduling conflicts, unforeseen circumstances, or events that may arise that better serve the community. The Board’s decisions are made in the best interest of the facility and the broader community and are final.

Return of Damage Deposit:

The refundable Damage Deposit will be returned to the Applicant within up to two weeks after the EAD Executive has verified that the rented space, including all equipment, utensils, and furniture, has been thoroughly cleaned and restored to its original condition. This inspection ensures that the facility is ready for the next event and that no damage or excessive cleaning is required.

Applicant Acknowledgment

By signing, I agree to:
- The EADCC Facility Booking Terms and Conditions
- The EADCC Kitchen Policy
- The Social Room Bar Disclaimer & Terms and Conditions,
- Alberta Gaming and Liquor Commission’s (AGLC) regulations
I understand that if rules are not followed, the consequences may include:
- A warning.
- Cancellation of my booking or extra charges.
- In serious cases, possible legal consequences.
Type your name*
Signature*
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