EAD Community Center Rental Hall Booking 2025

The Edmonton Association of the Deaf (EAD) Board, a non-profit charitable organization, is responsible for managing and overseeing the Edmonton Association of the Deaf Community Centre (EADCC) for the benefit of the community.

This work is done on a voluntary basis, and the building is managed by dedicated volunteers. The Board greatly appreciates the cooperation and support of all users, including renters. The voluntary commitment and effort involved require the sacrifice of personal time and energy.

Thank you for considering the Edmonton Association of the Deaf Community Centre for your event. We welcome private bookings for any functions throughout the year.

To proceed with your booking, please complete all the required questions and sign the waiver. We appreciate your interest and look forward to hosting your event!

Booking Information

Please provide the following details to ensure proper coordination and communication for your event. This information will be used to process your booking, manage logistics, and address any specific needs or requirements.

**Please note that the booking is not yet fully confirmed. The requested event dates and times are subjected to final review and approval by the EAD Board and/or the EAD President.

This review ensures that the facility’s schedule aligns with community priorities and availability. The EAD Board reserves the right to make necessary adjustments or deny requests due to scheduling conflicts, unforeseen circumstances, or other events that better serve the community. The Board’s decisions are final and made in the best interest of both the facility and the community.

Contact Name:*

First NameLast Name

Name of Business/Organization:

Email:*

example@example.com

Phone Number:*

Area CodePhone Number

Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Alternate Contact Person Name:

First NameLast Name

Alternate Contact Email:

example@example.com

Are you member of Edmonton Association of the Deaf*

Yes (Active Member or Associate Member)No

EAD Membership Required to book the event

All event bookings require you to be a member of the Edmonton Association of the Deaf. You can complete the membership form as either an Active or Associate Member. Please visit our Membership Form to sign up for EAD Membership for 2024-2025. Thank you for your understanding.

Community Hall Rental Information:*

Main Area (Real Bouchard Room)Board Room (Douglas Ferguson Room)KitchenSocial Room Bar *See the disclaimer

Event Name/Reason for Booking:*

Do you require tables and chairs for your event?

YesNoNeed assistance with setting up chairs/tables

Approximate Number of Guests:*

Date of Reservation:*

Date

Duration of Reservation (in hours):*

Start Time of Reservation:*

:HourMinutesAM/PM Option

End Time of Reservation:*

:HourMinutesAM/PM Option

Number of Days Reserved:

Type of Booking

Section A (1): For registered non-profit charitable organizations or groups with similar goals that are not focused on making money. Their activities are designed to benefit the community.Section A (2): For groups or organizations, whether for-profit or non-profit, whose activities are designed to generate financial gain, either directly, indirectly, or in the long run, to support their specific goals or interests. This can include long-term discounted classes.Section B: For non-profit charitable organizations that have a long-term lease at the EADCC (e.g., AAD, ACSD, ADSA).

*Disclaimer: "No charge" applies only to eligible non-profit charitable organizations with a long-term lease at EADCC and for activities that align with the terms of their lease agreement. Additional conditions may apply based on the nature of the event or activity.

Section A (1): Non-Profit or Community Events - Not for Financial Gain (ie. Birthday parties, private events)

$20/Hour$150 Flat (5 PM-2 AM)

Section A (2): For both non-profit or For-Profit-Activities/Events that Result in For Financial Gain

$20/Hour (Between 8 am - 4 pm)$25/Hour (5 pm - 2 am)$150 Flat (Between 8 AM-4 PM)$300 Flat (Between 5 PM - 2 AM)

Section B: Fundraising Events or Long-Term Activities

No charge*

Social Room Bar*

EAD Provides Bartenders (Flat rate of $300)Provide Your Own Bartenders and Alcohol ($20 per hour for bar space usage)Not Applicable

Alberta Gaming, Liquor and Cannabis (AGLC) Liquor License:*

Request EAD to Obtain Liquor License (Additional cost applies)Provide Your Own Liquor LicenseNot Applicable

Special Requests:

Please provide any specific requests, instructions, or additional information that will help us accommodate your needs during the event. While we will make every effort to meet your requests, accommodations are subject to availability and cannot be guaranteed.

By signing below, I, the Applicant, acknowledge that I have read, understood, and agree to abide by the EADCC Facility Booking Terms and Conditions outlined here.

eSignature (Type your name)*

By signing below, I, the Applicant, acknowledge that I have read, understood, and agree to abide by the EADCC Kitchen Policy outlined here.

eSignature (Type your name)*

I, the Applicant, hereby acknowledge and agree to fully understand and comply with the Alberta Gaming and Liquor Commission’s (AGLC) regulations, as well as the attached Social Room Bar Disclaimer & Terms and Conditions. By signing below, I confirm my commitment to adhere to all guidelines, rules, and responsibilities outlined by the AGLC and the EAD, ensuring that all aspects of the event are conducted in accordance with these standards.

I understand that failure to comply with these regulations may result in legal consequences, additional charges, or the cancellation of the event.

eSignature (Type your name)*

Total Rental Fees:*

Damage Deposit Due:

A damage deposit from a previous booking is already on file.

On file

Cleaning Fees Due ($200) only for large events and the kitchen is being used:

Type of Payment:*

ChequeE-Transfer (eadtreasurer7@gmail.com)Cash

Payment Instructions:

Applicants are required to submit two separate cheques or EFT: one for the non-refundable Rental Fee and one for the refundable Damage Deposit. Cash, e-transfer or credit card may be accepted as an alternative to cheques if preferred.

A $200 cleaning fee will be added to the total rental cost. This fee is mandatory for events with a large number of guests AND the kitchen is used. The cleaning fee covers standard post-event cleaning and is non-refundable after the event takes place. However, if the event is cancelled in advance, the cleaning fee will be fully refunded.

Return of Damage Deposit:

The refundable Damage Deposit will be returned to the Applicant within up to two weeks after the EAD Executive has verified that the rented space, including all equipment, utensils, and furniture, has been thoroughly cleaned and restored to its original condition. This inspection ensures that the facility is ready for the next event and that no damage or excessive cleaning is required.

Note:

Confirmation of Booking:

Please note that the booking is not yet fully confirmed until the following steps have been completed:

The Applicant has signed the form
The Rental Fee and Damage Deposit have been submitted.
Both payments have been reviewed and approved by the EAD Board and/or the EAD President.
Additionally, the requested event dates and times are subject to final review and approval by the EAD Board and/or the EAD President.

This review ensures the facility’s schedule aligns with community priorities and availability. The EAD Board reserves the right to make necessary adjustments or deny requests based on scheduling conflicts, unforeseen circumstances, or events that may arise that better serve the community. The Board’s decisions are made in the best interest of the facility and the broader community and are final.