CommReq
The Communications team is excited to partner with your ministry. Help us help you by filling out the CommReq (Communication Request) below in its entirety.
*Please submit your CommReq with all details necessary for your request. We do not accept placeholders. Your request may be delayed if all details aren't submitted upon initial request.
Name
*
First Name
Last Name
Email
*
example@example.com
Select your campus
*
Please Select
Oakville
Webster
Windsor
Is there a budget line for this request?
Include line number and line name, if possible
How can we help you?
*
Please Select
I have an event
I want to promote my ministry
I have a story
I need merchandise/swag
I have a website edit
I need a reprint
Onboarding
Offboarding
I don't know
Back
Next
Save & Continue Later
Describe Your Event
Note: Event Promotion requests should be submitted no later than 6 weeks before your event.
What is the title of your event?
*
Who is this event for?
*
Canaan-wide
Campus-wide
Kids
Students
Parents
College
Young Adults
Senior Adults
Men
Women
Groups
Missions
Worship
Other
What is the goal of this event?
*
Please Select
Building friendships
Discipleship training
Community outreach
Fundraiser
This helps our team know how to best promote the event
Give us a short description of what will take place
*
2-3 sentences is the ideal length. Please include event features like food, childcare, music, guest artists/teachers, theme, etc.
Event Details
Date
*
-
Month
-
Day
Year
Start Time & End Time
*
Hour Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
Location
*
Registration Details
Do participants need to register?
*
Yes
No
Registration options
What is the first day to register?
*
-
Month
-
Day
Year
What is the last day to register?
*
-
Month
-
Day
Year
How much is registration?
*
Please include if different attendee types have different costs (student, adult, volunteer, etc)
Are any discounts offered?
*
Yes
No
Discount options
Select your discount options.
*
Need this discount?
Last day discount applies
Discount type
Amount to be discounted
Early bird
Yes
No
Flat rate
Percent off
Code
Yes
No
Flat rate
Percent off
Group
Yes
No
Flat rate
Percent off
If applicable, choose a CODE to use for the code discount.
If applicable, what is the minimum group size for the group discount?
If applicable, the group discount should apply to...
all attendees in the group
attendees registered after the minimum group size is reached
CHILDCARE
Childcare Details
Is childcare provided?
*
Yes
No
Childcare options
What is the cost for childcare?
*
Any other information we should include in promotion regarding childcare?
EVENT PROMOTION
Promotion Details
Disclaimer: The Communications Team requires at least 6 weeks notice before an event to provide deliverables. Any promotional request date within 3 weeks of the CommReq submission date may be declined or pushed back due to capacity. To read our full policy on project timelines, click here.
When would you like to start promoting this event?
*
-
Month
-
Day
Year
Best practice is to start promotion for free events 4 weeks prior; for paid events 6-8 weeks prior.
What kind(s) of promotion do you need?
*
email promotion
a graphics package / event graphics
a poster or flyer
Event Deliverables
Would you like swag or merchandise for your event?
*
Please Select
Yes
No
Event Deliverables
Do you need any of these for your event?
event shirts (not chosen during registration)
a response card
event signage
Shirt Info
What would you like on the shirt?
*
For the shirt, do you have an example image you'd like us to reference? Attach examples here.
*
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Response Card Info
What information would you like on the response card?
*
How many response cards do you need?
*
Event Signage
How many 11x17 prints do you need? What information do you need on them?
How many 8.5x11 prints do you need? What information do you need on them?
Need A-Frame(s)? What information do you need on them?
If multiple A-frames are needed, please indicate what's needed on each sign.
Verify
Is there anything else we can provide for your event?
Verify
Note: Any incomplete information, temporary answers, or changes made in the future can result in a delay.
All information in this form is correct and up-to-date.
*
Yes
Back
Save & Continue Later
Submit
Next
Is this the right CommReq, or should this be an event?
Tip: If your request needs to be listed on the event calendar, please go back a page and select "I have an event" instead of "I want to promote my ministry".
Ministry Promotion
Timeline: Ministry Initiative Promotion requests should be submitted no later than 6 weeks before the start of the initiative.
What ministry is this a part of?
*
Kids
Students
College
Young Adults
Senior Adults
Men
Women
Groups
Missions
Worship
Other
Give a title for this project
*
e.g. Volunteer recruitment, Groups awareness, etc.
What problem are you trying to solve?
*
Choose the primary action you want your audience to take.
*
Attend/register for an event
Volunteer
Fill out an intake form (e.g. Connect Card)
Donate items/money
Other
How can we help promote your ministry/initiative?
Note: The Communications Team will review your request and may respond to this CommReq with additional or alternate ideas that best reach your audience.
What kind(s) of promotion do you need?
*
email promotion
a graphics package
a handout/print piece
Handout/Print Piece Info
Tell us more about the handout/print piece you need.
*
Include size (half-sheet, 8.5x11, 11x17, etc.)
How many handouts/print pieces do you need?
*
Additional Project Info
When you like this campaign to go LIVE?
*
-
Month
-
Day
Year
Anything else we should know about this project?
Verify
Note: Any incomplete information, temporary answers, or changes made in the future can result in a delay.
All information in this form is correct and up-to-date.
*
Yes
Back
Save & Continue Later
Submit
Next
Tell us about your story
Please note: Not all story requests will be fulfilled by a video. Based on the audience and call-to-action, the story may be told via social media (photo or reel), an in-service moment (giving moment, prayer time example), in an email or video.
Give a title for this story request.
*
E.g. Tim's baptism, Kayla's gospel conversation, etc.
What ministry is this a part of?
*
Church-wide/Campus-wide
Kids
Students
College
Young Adults
Senior Adults
Men
Women
Groups
Missions
Worship
Other
Please provide a 2-3 sentence summary of the story.
*
Have you notified the members of the story that the Communications team will be reaching out?
*
Please Select
Yes
No
Please note: Communications will not start this project until all members have been contacted and approve their story being shared.
Please list out the members of the story and their contact information.
*
Do you have plans/wish to share this story at a specific time/place?
*
E.g. Canaan Together, January 28 service, etc.
Is this a part of a larger project or campaign?
*
E.g. Vision projects, SPARK, etc.
Is there a specific action you hope the audience takes from hearing this story?
*
Awareness/testimony
Share their story
Baptism
Attend/register for an event
Volunteer
Fill out an intake form (e.g. Connect Card)
Donate items/money
Other
Anything else we should know about this story?
Thank you for sharing your story with us! The Communications Team will review your request and follow up with you within the next two weeks to discuss next steps.
Verify
Note: Any incomplete information, temporary answers, or changes made in the future can result in a delay.
All information in this form is correct and up-to-date.
*
Yes
Back
Save & Continue Later
Submit
Next
I need merchandise/swag
Please note: Final designs will be determined by the graphic designer and Communications leadership to make sure the items align with brand standards.
What ministry is requesting this?
*
Kids
Students
College
Young Adults
Senior Adults
Men
Women
Groups
Missions
Worship
Other
What kinds of merchandise/swag do you need?
hats
mugs
shirts
sweatshirts
stickers
something else
Hat Details
Hat Details
How many hats do you need?
What text should be on the hat?
Give us a short description of what you want to be designed on this hat.
Please attach example images, if applicable.
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Mug Details
Mug Details
How many mugs do you need?
What text should be on the mugs?
Give us a short description of what you want to be designed on this mug.
Please attach example images, if applicable.
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Shirt Details
Shirt Details
How many ADULT sizes do you need?
XS
S
M
L
XL
2X
3X
4X
Qty
How many YOUTH sizes do you need?
XS
S
M
L
XL
Qty
What text should be on the shirts?
Give us a short description of what you want to be designed on this shirt.
Please attach example images, if applicable.
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Sweatshirt Details
Sweatshirt Details
How many ADULT sizes do you need?
XS
S
M
L
XL
2X
3X
4X
Qty
How many YOUTH sizes do you need?
XS
S
M
L
XL
Qty
What text should be on the sweatshirts?
Give us a short description of what you want to be designed on this sweatshirt.
Please attach example images, if applicable.
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Sticker Details
Sticker Details
How many stickers do you need?
What text should be on the stickers?
Give us a short description of what you want to be designed on this sticker.
Please attach example images, if applicable.
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Other Swag Details
I need a different swag/merchandise item
Give us a short description of the kind of item you'd like.
How many do you need?
What text should be on this item?
Give us a short description of what you want to be designed on this item.
Please attach example images, if applicable.
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Deliverable Info
When do you need this item in-hand?
*
-
Month
-
Day
Year
Please note: Communications requests 3 weeks lead time for design, and an additional 2 weeks for vendor turnaround. Any item requested under 5 weeks may be declined due to timeline constraints, OR the cost may be higher due to vendor rush fees.
What is your budget for this request?
Please note: A Communications team member will follow up with you to ensure the best price for the best quality item.
Back
Save & Continue Later
Submit
Next
I have a website edit
Please select your ministry
*
Church-wide/Campus-wide
Kids
Students
College
Young Adults
Senior Adults
Men
Women
Groups
Missions
Worship
Other
What webpage needs an edit?
*
Please copy & paste the full webpage URL.
List your edits for the ministry webpage
*
Have an example image/attachment/photo/document?
Browse Files
Drag and drop files here
Choose a file
Cancel
of
When does the webpage need to be updated?
*
-
Month
-
Day
Year
Verify
Note: Any incomplete information, temporary answers, or changes made in the future can result in a delay.
All information in this form is correct and up-to-date.
*
Yes
Back
Save & Continue Later
Submit
Next
Reprint
Note: The lead time for reprint requests is 2 weeks if no edits are needed. Additional time may be required if significant edits are needed.
What item do you need reprinted?
*
Can we reprint as-is or do you have edits?
*
Please Select
No changes! Go ahead and reprint.
I need changes.
What edits/changes are needed?
*
Verify
Note: Any incomplete information, temporary answers, or changes made in the future can result in a delay.
All information in this form is correct and up-to-date.
*
Yes
Back
Save & Continue Later
Submit
Next
Onboarding
New employee name
*
First Name
Last Name
New employee title
*
New employee email
*
example@example.com
Employee start date
*
-
Month
-
Day
Year
Verify
Note: Any incomplete information, temporary answers, or changes made in the future can result in a delay.
All information in this form is correct and up-to-date.
*
Yes
Back
Save & Continue Later
Submit
Next
Offboarding
This form will trigger the following actions: Removal from website, Removal from building signage, Removal of Planning Center permissions, A request to I.T. to follow up for email forwarding
Employee name
First Name
Last Name
Employee email
example@example.com
Employee's last day
-
Month
-
Day
Year
Verify
Note: Any incomplete information, temporary answers, or changes made in the future can result in a delay.
All information in this form is correct and up-to-date.
*
Yes
Back
Save & Continue Later
Submit
Next
Not sure what you need?
Note: A Communications team member will follow up with you to determine next steps.
How can we help you? What problem are you trying to solve?
*
If applicable, attach a photo/file to reference
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Verify
Note: Any incomplete information, temporary answers, or changes made in the future can result in a delay.
All information in this form is correct and up-to-date.
*
Yes
Save & Continue Later
Submit
Should be Empty: