2025 Camper Registration Form

2025 Camper Application

31 July - 8 August 2025
Welcome!

Chilawee Trails Camp for Girls is a camp for girls ages 9 to 14.

Chilawee is a camp with a Catholic spirit. Daily Mass, Rosary, and confession are all available and the talks and mentoring are conducted in a way consistent with Catholic principles. No one is compelled to attend any of the spiritual activities.

Chilawee is an overnight camp. There is a dress code and various other policies governing electronics use and reading materials. These are outlined below.

Please talk with your daughter about camp before applying as it is a better experience for all if she is happy to be at camp :)

Once you submit the registration form, it will be reviewed by the Camp Registrar and she will be in touch either with more questions or to confirm your registration.
NOTE TO PARENTS:

Time: Chilawee 2025 will have one long Camper session starting on Thursday, July 31st, 2025 and running to Friday, August 8th, 2025.

This longer camp session allows us to offer a better programme of fun activities, provide better formation in terms of mentoring and talks, and give more time for campers and staff to form deep friendships.

Fees: Camper fees for this year are $750 for regular campers (9-13.5) and $795 for LITs (13.5-14). Financial assistance and payment plan information is included in this form. PLEASE NOTE: LIT-aged campers are not permitted to fill regular camper spaces. We have found that this does not make for a good camp experience. These registrations will be cancelled.

On Camper Departure Day (Friday, August 8th) we are hosting an open house for all camper families. Please consider coming to enjoy Mass, swimming and food with us.
Would you and your family be interested in attending the camp "open house" on departure day (August 8th)?

YesNoUndecided
Camper Information
Camper's Name*

First NameLast Name
Camper's Birth Date*

MonthDayYear
T-shirt Size (Adult T-shirt Size):*
Cabin Requests - if possible, my daughter would like to share a cabin with:
Please note that we will do our best to make these requests happen; however, it may not always be possible. We can only attempt to accommodate request that do not interfere with the age groupings of the cabins.
Name of Parent/Guardian Completing the Form:*

First NameLast Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
My daughter is a past camper at Chilawee Trails.

YesNo
Has your daughter ever been away from home?

YesNo
Is your daughter hesitant about any aspect of camp? If yes, please explain.
NOTE TO PARENTS:

We strive to provide a warm and friendly environment at camp. However, it is not always the right environment at the right time for a person in crisis.

If your daughter is experiencing significant difficulties emotionally, mentally, or physically, we ask that you reach out to the Camp Registrar beforehand for a frank discussion. We want Chilawee to be a positive experience and clear communication ahead of time is essential. Please email chilaweetrails@gmail.com with your contact info and some good times to reach you. We will be in touch within three (3) days.

Information that you share with us, either in this form or via phone or email, is kept strictly confidential.
Does your daughter have any emotional difficulties?
If YES, please explain management strategies
Please describe your daughter’s swimming ability:
What special talents or interests does your daughter have?
How did you find out about Chilawee Trails?
I have another daughter registered at Chilawee Trails.

YesNo
I give permission for photos/videos taken at camp to be used for the promotion of Chilawee Trails.*

YesNo
Parent/Guardian Information
Name

First NameLast Name
Best Day Phone to Contact:

Area CodePhone Number
Best Night Phone to Contact:

Area CodePhone Number
E-mail
Emergency Information

In the event that we cannot contact you, who should the emergency contact be? Please provide an alternate name to the parent/guardian filling out the form.
Emergency Contact's Name

First NameLast Name
Relationship
Emergency Contact Day Phone:

Area CodePhone Number
Emergency Contact Night Phone:

Area CodePhone Number
Camp Policies

Dress Code

Chilawee Trails promotes and enforces a dress code policy. We do not allow two piece bathing suits, mini shorts/skirts, tight clothing including yoga pants, spaghetti strap or low cut tops or tops that show off the midriff area. Please ensure the clothing your daughter packs adheres to this dress code. Please do not send your daughter’s best shorts, shirts, or jeans as camp clothes often get dirty and worn.

Electronics

Video games, electronics and portable music devices are not welcome at camp since they promote social isolation. We want the girls to have a positive, socially engaging experience. Cell phones must be turned in to the camp directors upon arrival and may be picked up prior to departure.

Harassment

It is the intention of Chilawee Trails to create an environment that fosters friendship and kindness. Through the mentoring program, campers are given an opportunity to identify and work on individual shortcomings, including unkindness, to promote personal growth and development. Harassment, defined as aggressive personal pressure or intimidation, will not be tolerated at camp.

Parents are asked to respect, support, and enforce these policies. Campers who refuse to adhere to camp policies will be required to leave and parents will be notified and asked to pick the camper up.
I agree to advise my daughter of Chilawee Trails’ dress code requirement, electronics policy, and anti-harassment policy and help her to abide by the policies.*

I agree
Medical Information

This information will be passed on to camp nurse or health care aide to ensure your daughter's medical needs are properly looked after while she is at camp. The camp cook will be informed of any food-related issues. All emergency information will be available to the camp directors and to your daughter's cabin staff so that they will be prepared.
PLEASE SEND A PHOTOCOPY OF YOUR DAUGHTER'S HEALTH CARD WITH HER TO CAMP.
Health Card Number:
Province of Issue:
Family Physician
Physician's Address
Physician's Telephone Number:
Allergies

Note: If your daughter has a complex diet, camp may not be the best fit for her. Chilawee can accommodate gluten free and lactose free diets; however, due to the complexity of preparing food for large numbers of people, other diets cannot be accommodated.
Food-related allergies/sensitivities:
Please be as specific as possible when answering as we use the information provided in this section to plan our meals for camp. Please note that our food is ordered in advance, so ANY changes to dietary requirements need to be reported to the Registrar as soon as possible to ensure that we can provide safe food for your daughter.
Medication-related allergies:
Environment-related allergies/sensitivities:
If there are allergies, does your daughter carry an epi-pen?

YesNo
Please indicate if your daughter has or experiences any of the following:

DiabetesHay feverEpilepsyFaintingAsthmaSkin conditionsSun sensitivityStomach achesHeadachesSinus troublesConstipationAnxietyDepressionEating disorderSleepwalkingNightmaresHomesicknessBedwettingFood-related issuesOther
If she has or experiences any of the above, please describe the extent and the treatment/control:
Medication(s) your daughter is currently using (name, doses, frequency):
Note: All medications will be collected by the nurse at the beginning of camp. Please ensure proper labeling in original containers.
Has your daughter started menstruating?

YesNo
If not, has it been explained to her?

YesNo
Has your daughter had any contagious diseases (such as chicken pox) or any major illnesses?
Immunization History

IF YOUR DAUGHTER HAS NOT RECEIVED ONE OF THE VACCINES, PLEASE USE THE DATE 1900-01-01, AND PROVIDE MORE INFORMATION IN THE BOX BELOW (E.X. AGE, MEDICAL EXEMPTION)
Measles/mumps/rubella (MMR) - Most recent immunization date*

YearMonthDay
Date
Tetanus/diphtheria/polio (Tdap) or Tetanus/diphtheria/pertussis/polio (Tdap-IPV) - Most recent immunization date*

YearMonthDay
Date
Meningitis - Most recent immunization date*

YearMonthDay
Date
Chicken Pox - Most recent immunization date*

YearMonthDay
Date
Hepatitis B (Hep B) - Most recent immunization date*

YearMonthDay
Date
Reasons for camper not having one (or more) of the above vaccines (e.x. age (too young), medical exemption, etc.)
Medical Release and Authorization

I, the parent or legal guardian of the girl named on this form, hereby delegate authority to the Directors of Chilawee Trails to arrange whatever medical treatment they deem necessary during her stay at camp.

I hereby agree that Chilawee Trails Camp shall not be responsible for any injury or loss suffered by my daughter except insofar as any such loss is solely attributable to the negligence of the employees of Chilawee Trails Camp acting within the course of their duties.

I further consent to the transportation of my daughter to Barry's Bay Hospital if deemed necessary by the camp nurse or health care aide.
Confirmation

BY ACKNOWLEDGING AND SIGNING BELOW, I AM DELIVERING AN ELECTRONIC SIGNATURE THAT WILL HAVE THE SAME EFFECT AS AN ORIGINAL MANUAL PAPER SIGNATURE. THE ELECTRONIC SIGNATURE WILL BE EQUALLY AS BINDING AS AN ORIGINAL MANUAL PAPER SIGNATURE.
Parent/Guardian Name*
Type in your name to act as your signature

Financial Assistance Application
Financial Assistance Fund

The Chilawee Trails Financial Assistance Fund is funded entirely by donations and is aimed at helping campers in need to cover the camp fees. If you are able to sponsor a camper (either partially or in full), who may not otherwise be able to attend camp, please send an email to chilaweetrails@gmail.com with "CAMPER SPONSORSHIP" in the subject line, and someone from our team will be in contact with you.

Please see below for two options for assistance in meeting the camp fees. If you don't require either, please leave blank.
Option 1: Payment Plan

Chilawee Trails understands the importance of budget considerations in the current economy, and our aim has always been to make camp accessible to all families.
Please indicate below if you are interested in establishing a payment plan, and someone from our team will reach out to you via email within five (5) days.

YesNo
Option 2: Financial Assistance Fund

Chilawee Trails will make every effort to match your needs with donations from other families and people in the community.
Camp fees are $750 for 9-13.5 years and $795 for 13.5-14 years (LITs). Please tell us how much of the camp fee you are able to cover:
Please check all that apply (if none apply, please leave blank):

She has been to Chilawee beforeHer older sister/other relative is working at Chilawee this yearHer older sister/other relatives have attended Chilawee in the pastHer sister/other relative is a camper at Chilawee this year
If any of the above options are checked, please provide more information (names and years if possible):
If there are other factors you believe we should be informed of, please use the space below:

Financial Assistance
Camper Spot

Payment will be asked for later, once your application is approved. For now, please select the kind of camper you are registering so that your spot can be held. If there are no spots available, please use the waitlist option for the kind of camper your daughter would be.
I am registering a...*
prevnext( X )
Regular Camper (9 - 13.5) $750.00$ FreeCAD

LIT Camper (13.5 - 14) $795.00$ FreeCAD

WAITLIST - Regular Camper (9-13.5)$ FreeCAD
**only select if above "Regular Camper" is sold out**

WAITLIST - LIT Camper (13.5 - 14) $ FreeCAD
**only select if above "LIT Camper" is sold out**

Total $0.00CAD
Pay with PayPal

Choose from one of the PayPal options to make your payment.
Should be Empty:

2025 Camper Application

Medical Information

Allergies

Immunization History

Camper Spot