Theta Alpha Mu Military Sorority, Inc Vendor Application

Please check the Sorority goods you wish to have approved to be sold by your company. Please submit artwork or jpeg of photos as representation of each item per category. If more than one option, please click all that apply. All goods displaying Sorority marks must contain the actual appropriate registered ® or and trademark “TM” symbol(s). Please select if your merchandise is general goods or/and Sorority Goods.

To qualify for the member discount, the vendor must be a financial member of the Sorority and 100% owner of the company (individually, with other financial members or with spouse).

You must supplement this identification of goods for review and approval by providing items that were not included in the original application and submitted for this calendar year. Include a jpeg picture for each newly submitted item at least two months before posting, advertising, selling, or offering to sell it. In addition, you give the Sorority the right to independently verify your compliance by inspecting your purchase records; visiting your place of business and manufacture; querying your claimed manufacturer; and other methods Theta Alpha Mu Military Sorority, Inc. deems fit and just to ensure compliance with your license. All manufacture for, and sales to, unlicensed vendors are prohibited, and the goods related to such transaction shall be deemed counterfeit. Failure to abide by this restriction may, in Sorority’s sole discretion, result in the termination of your license or a substantial fine.

Use on Prohibited Items include, but are not limited to: alcohol; tobacco; hazing, paddles and items tied to a culture of, and associated with, hazing; using the Crest (Sorority Name, Greek Letter) on items that are walked, or sat, on such as shoes; sandals; slippers; placing them across the butt of any pant, shorts and the like; on car mats, floor mats, home welcome mats, seat cushions etc.; other than the Coast of Arms, which is allowed, Sorority Marks, other than the Coat of Arms, are prohibited on items that are sexist, sexually suggestive or explicit remarks; profanity; firearms or other weapons; or drug-related paraphernalia; controlled or illegal substances; gambling; items that cast the Sorority in a negative light; items that endorses or associates the Sorority with any individual, organization or entity without prior written expressed permission; anything that conflicts with the ideals and principles of the Sorority; political campaigns or promotion of political causes; and those that are in bad taste, racist or demean another’s heritage, sexual orientation, race, color or creed. Items and services reserved exclusively for our “Licensed Partners” including, but not limited to: IMDP jackets, luggage, Milestone clothing, official online store, jewelry bearing the Official Shield, all forms of subscriptions, bundles and collections, and items deemed exclusive via a separate license, are prohibited unless approved by a separate written agreement with the Sorority. In addition, THETA Marks may not be used on clothing for non-members, men, infants, toddlers, pets or stuff animals.

Occasionally, there may be a misunderstanding regarding the correct use of Sorority intellectual properties. To ensure that the goods you desire to make, and sell are not prohibited and meet the current Sorority standards, you must annually submit a jpeg of each good that bears the Sorority marks, even if it was previously approved. After making the selection of goods on your application, the applicant is required to verify the goods he/she intends to sell by providing representation of each item per category as a jpeg file. Applicants must also verify that the items it intends to sell are those of its own design and/or that they have permission to sell the items whose unique design belongs to another vendor. Using or misusing the designs and/or goods belonging to another may result in a fine, suspension and/or termination of your license, as well as potential litigation with the other vendor. Please note that this year we are allowing Licensees to purchase a separate fee the exclusivity in making and selling an original design they created. Thus, it is more important than ever to have your goods approved before you make or offer them for sale as you may be obligated to turn them over to the Sorority or destroyed per Theta Alpha Mu instructions. Failure to properly mark your goods will result in their immediate removal and/or destruction, a fine and possibly termination of your license in the Sorority sole discretion.

Applicants who are seeking the membership discount of $75.00 must be an active member of the Sorority, in good standing and must clearly establish that they are the sole owner/principal of the business (or co-owner with spouse and/or other qualifying member) applying for the vendor license by including the following current information: 1) proof that you own 100% of the business either individually, with your spouse or in combination with other active members; and 2) each of your position(s) in the business. Note that there is no discount for Vendor Plus or Manufacturing Licenses. Also, it is now required that ALL Licenses submit a current certificate of license or business license and Certificate of Good Standing that has been issued by the state in which you do business. You must only use the name on your certificate and DBAs are not allowed. If applicable, the applicant is also required to submit a list of all company subsidiaries, with supporting documentation, that will also sell Theta Alpha Mu  items and Sorority Goods each subsidiary. You are also to include jpeg photos of each item per category of goods selected on your application. The applicant will be required to pay an additional fee for items sold by the subsidiaries.

Your Application should be submitted with any changes/updates to company name or contact information. Please note that we do not accept “dba” and you may sell Theta-related items only under the name listed on your License. Previously, if you have been using a post office box for your address, you must also include a physical address. It is also required that a current state business license and Certificate of Good Standing from the incorporating state be submitted with the application. Other acceptable forms of payment are cashier’s checks or money orders, made payable to Theta Alpha Mu Military Sorority, Inc. Because reviewing each application is exacting and time intensive, your application fee includes only two corrective submissions. All subsequent corrective submissions must be accompanied by a $100.00 fee to cover staff time and administrative costs.