2025 Virtual Conference Workshop Proposal Form Logo

  • 2025 Virtual Conference Workshop Proposal Form

    **DEADLINE IS FRIDAY, AUGUST 1, 2025**

  • Workshops for the 2025 HAPS Virtual Conference will have a flipped format with a pre-recorded video presentation posted in Canvas for conference attendees to view anytime during the event. Then, at a scheduled time on Saturday 10/18/25, presenters will facilitate a synchronous workshop activity in a HAPS-provided Zoom room.

    Each workshop presenter will have a HAPS liaison will ensure your synchronous session runs smoothly. You will also have a HAPS liaison to help you build your Canvas page.

    If your workshop is accepted, you will qualify for a reduced conference registration rate. Proposals will be evaluated as they are received. You will be notified of acceptance by 8/15/2025 (at the latest). We plan to accept 18 proposals.

    For more information about the Virtual Conference Workshops, please visit our website.

  • First Presenter

    All presenters must be registered for the conference by August 29, 2025, or the workshop will be canceled.
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  • Workshop information

    If you are planning to propose more than one workshop, please submit each workshop proposal using a separate proposal form. Note that synchronous workshop activities will be 45-55 minutes long.

  • Sponsored vs. non-sponsored workshops.  

    Simple version: if you mention the name of a product or entity then your presentation is considered a sponsored presentation. Sure, it gets more complicated, but start with that understanding. Read more here for additional, non-exhaustive, detail.

  • Please modify your workshop abstract proposal to remove specific mention of any products or to refocus it away from a specific product before uploading it to this application. Proposals focused on or mentioning a product will not be accepted unless they are sponsored by a vendor.  Please note that we may need to limit the number of vendor sponsored workshops to one per vendor, and that not all sponsored workshops may be accepted.

  • A note about the images in your presentation: 

    It is important that you know the origin of, and have authorization to use, all of the images and graphics in your presentation. Ideally the images will be created by you, but if not then it is important that you have specific authorization to use the specific images that you choose to include. Images may be created by you or obtained from other sources, with permission. Images in the public domain (e.g., as is the case with some of the Creative Commons licenses) meet this requirement. In general, images from books, magazines, and websites generally do not meet the criteria for inclusion.  There is a great deal of misinformation about “fair use” of images, and so we ask that no presentation include images that are presumed to be allowable by a “fair use” argument.  


    If you have any questions or need additional information about the use of images or graphics in your presentation, please contact HAPS.


    Additional Resources:

    Creative Commons

    U.S. Copyright Office

    U.S. Patent and Trademark Office

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