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  • Vortex Gallery × Frosty Faustings 2025 Sign-Up Form

  • Welcome Back, {tag}!

    Check your email!

     

    There you'll find a link to auto-fill your info from your previous application!

    (For your security, the form will NOT be auto-filled if you continue from here!)

     

    If you're not {tag}, our apologies. Go ahead & start off fresh by clicking here: https://vortexgallery.moe/apply.

  • Our apologies, we weren't able to find your previous application using the email:

    {returnEmail}

    Make sure you entered the correct email address you signed up with last time (Search your email for a "Welcome to Vortex" email). 

    If this still doesn't work, please submit the form again as if you were a new volunteer, or contact a 956P staff member.

  • About Vortex Gallery

  • Vortex Gallery is run by volunteers who commit their time and dedication to help plan, produce and ultimately run many of the official, and un-official tournaments throughout the year at events all across the FGC.

    This year, we've partnered with Frosty Faustings to give the spotlight to underrepresented games at a grand in-person event in the midwest! Vortex Gallery at Frosty Faustings XVI is the official host of community/side events in the venue, with dedicated ballroom space and streams!

    Vortex Gallery is managed by 956Productions, a small team of experienced Event Organizers who seek to provide a stage & spotlight for underrepresented games!

    This year's lineup is built by and for the community, we are seeking volunteers to take the lead on their favorite games and others to help report scores and commentate streams. Basically, if you're down to help out, we could use you on the squad!

  • Commitment & Obligations

  • Our main goal with Vortex Gallery is to run a fun, inclusive & smooth running tournament series. This entails some commitments and responsibilities.

    This includes (but is not limited to):

    • Actively checking into the staff discord for notifications about Vortex Gallery.
    • Maintaining confidentiality of any information that is not public.
    • Participation in staff meetings leading up to the event to discuss Vortex Gallery planning.
    • Promoting and creating an inclusive and safe environment for all staff members, tournament entrants and other event attendees.
    • Being responsible for fulfilling all the duties of your role, and working with others to run a timely, safe and fun event.

    Please note that if any of these commitments are not held, 956 Productions reserves the right to remove you from Vortex Gallery staff.

     If you can rock with that, roll on thru!

  • Returning Volunteers

    Welcome Back!

  • Please select "No" to continue with the form.

  • Got it! Let's take a look through our records…

  • Hit the Submit button & we'll look through our records to bring up your previous application to help fill out this form for you.

  • Volunteer Info

    Let's get the basics down.

  • References

    Who sent ya?

  • All of our events are run by groups of volunteers dedicated to running a fun and well-organized event for their communities & regions. Please note that 956P fully expects every event to have a full squad of volunteers to run an event, with at LEAST 1 person each doing the following roles: A Lead TO, a Streamer & a Commentator.

    Ideally, an event's squad would consist of 4–7 people, with the aforementioned roles (with 2 commentators), as well as a dedicated Bracket Runner & a chat moderator.

    If you've been referred by other VG volunteers, or are applying along with others, make sure to add them as references or related volunteers below.

     

  • Squad Up!

    All of our events are run by groups of volunteers dedicated to running a fun and well-organized event for their communities.

    Ideally, an event's squad would consist of 1–2 people: a Lead TO, & a Bracket Runner as necessary to help out.

    Will it be streamed?

    Frosty's teams will be streaming for the Finals (Top 4 or Top 8) for ALL games. Unfortunately, streaming pools will not be feasible due to space/bandwidth constraints.

    Rep your Crew!
    Whether if you've been referred by the Lead TO of a game to help out, or are applying for a New game along with others, make sure to add everyone you're working with as references or related volunteers below.

  • For All Volunteers (Especially those applying for events that already have been confirmed or are applying under support roles)

    If there are any {eventName} staff members who have already been accepted that have specifically referred you, please list their tags below.

  • Choose Your Destiny

    How would you like to help out? Select the Games you'd like to help out with, & the role you'd like to play in that tournament's staff.

  • Games

    Which games would you like to help with?

  • A few Important Notes:

    • Bring Your Squad: Note that we require an adequate number of volunteers to ensure a smooth and successful tournament. i.e. We require at least one Lead TO & one Streamer for each tournament. Larger tournaments will need more Bracket Runners to assist with running pools. Sound the alarm & get your squad all signed up at the same time for the quickest route to acceptance to Vortex Gallery!
    • Do What You Can: You may help out with multiple events, but focus on the games you care/know the most about, i.e. don't just tick everything if you don't have any experience with those games.
    • Don't Overwork!: Make sure you aren't overburdening yourself. In order to run a smooth event, we request for Lead TOs & Streamers to be 2 different people. Also don't sign up to lead/commentate a ton of games…ask the community for help!
    • Game not listed? No Problem!: Please note that this list of games are strictly ones that have been run at Vortex Gallery in the past. A game's presence (or lack thereof) does not confirm or deny if it will appear on the final Vortex Gallery lineup. If the game you'd like to help with is not listed here, please enter the game title(s) in the "Other" section.

  • A few Important Notes:

    • Bring Your Squad: Larger tournaments will need at least a bracket runner or two to assist with running pools. Sound the alarm & get your squad all signed up at the same time for the quickest route to acceptance to Vortex Gallery!
    • Do What You Can: You may help out with multiple events, but focus on the games you care/know the most about, i.e. don't just tick everything if you don't have any experience with those games.
    • Don't Overwork!: Make sure you aren't overburdening yourself. Don't sign up to work for a ton of games & get burned out or have to drop out…ask the community for help!
    • Game not listed? No Problem!: Please note that this list of games are strictly ones that have been run at Vortex Gallery in the past. A game's presence (or lack thereof) does not confirm or deny if it will appear on the final Vortex Gallery lineup. If the game you'd like to help with is not listed here, please enter the game title(s) in the "Other" section.

  • Volunteer Role

    How would you like to help out? Check all roles that you'd like to perform, but note that we will limit folks to holding a limited amount of roles to ensure the quality of each event. If you don't see your desired role, check out "Support".

  • Here's a short summary of what each role entails:

    Lead Tournament Organizer (TO)*

    The Leader of a Game's Event. Responsible for planning, promotion, organizing & running brackets for the event. Also responsible for staffing the event with Commentators & additional Bracket Runners as needed. Works closely with 956P to organize the event & communicate between the Game's Event's other volunteers. Works with the Streamer to ensure the event runs smoothly.

    Bracket Runner†

    Assists the Lead Tournament Organizer to run brackets for the event. Usually only needed for larger events. This is a great role for folks who just want to help out somewhere, without any particular game in mind.

    Streamer*

    Main Streamer for the event. Provides equipment needed to stream the event, and the audio gear for commentators. Also ensures that stream overlays are functional, and works with 956P & commentators to ensure required sponsor reads are made. Works in tandem with the Lead TO as leaders for the Game's Event.

    Restreamer

    Restreams the Main Streamer's livefeed. Usually used for alternate language streams.

    Commentator

    Folks on the mic. Ideally commentators are dedicated to commentary, & are not running or streaming the event.

    Chat Moderator†

    Helps moderate stream chats for streamers, in accordance with the Vortex Gallery Code of Conduct. Another role great for folks who want to help the event in general.

    Social Media Support†

    Helps 956 Productions with creating live highlights for the event, & crafting social media posts.

    Translators†

    Helps 956 Productions with translating information into different languages, & communicating with players & staff.

    Other Staff Assistance†

    Basically anything that doesn't fit in the above roles, such as:

    • Stream Assistant: Assists Streamer with stuff.
    • Vortex Gallery Support: Supports 956 Productions in running Vortex Gallery.
       

    *: Please note that the Lead TOs & Streamers have additional responsibilities to help plan & prepare for the event before the start dates of Vortex Gallery. We will be working with these heads in the months leading up to Vortex Gallery to ensure a smooth event, & require all Lead TOs & Streamers to be active in the Staff Discord.

     

    †: These roles are great for folks who want to help the event in general, without being attached to any particular game(s).

  • Here's a short summary of what each role entails:

    Lead Tournament Organizer (TO)*

    The Leader of a Game's Event. Responsible for planning, promotion, organizing & running brackets for the event. Also responsible for staffing the event with Commentators & additional Bracket Runners as needed. Works closely with 956P to organize the event & communicate between the Game's Event's other volunteers. Works with the Streamer to ensure the event runs smoothly.

    Bracket Runner†

    Assists the Lead Tournament Organizer to run brackets for the event. Usually only needed for larger events. This is a great role for folks who just want to help out somewhere, without any particular game in mind.

    Restreamer

    Restreams the Main Streamer's livefeed. Usually used for alternate language streams.

    Commentator

    Folks on the mic. Ideally commentators are dedicated to commentary, & are not running or streaming the event.

    Other Staff Assistance†

    Basically anything that doesn't fit in the above roles, such as:

    • Vortex Gallery Support: Supports 956 Productions in running Vortex Gallery.
       

    *: Please note that the Lead TOs have additional responsibilities to help plan & prepare for the event before the start dates of Vortex Gallery. We will be working with these heads in the months leading up to Vortex Gallery to ensure a smooth event, & require all Lead TOs to be active in the Staff Discord.

     

    †: These roles are great for folks who want to help the event in general, without being attached to any particular game(s).

  • Lead Tournament Organizer (TO) & Bracket Runners

    We run this ish.

  • Welcome Lead TOs Bracket Runners!

    The show doesn't happen without y'all. Here are a few things we require from all our TO staff. If you have any questions, please feel free to reach out to @956Productions.

     

    Bracket Runner Responsibilities & Obligations

    • BRs & TOs must uphold the Vortex Gallery Code of Conduct.  Players found breaking the CoC may be DQd from the event.
    • BRs & TOs must run their event in a timely & fair fashion. This includes DQing players who show up late, become unresponsive, or are found cheating. No Top Player Privilege here.
    • BRs & TOs must run their events in the Vortex Gallery Tournament Discord unless directed otherwise.

    Lead TO Responsibilities & Obligations

    Lead TOs have some more responsibilities than Bracket Runners. Listed below are a few things we request from all of our TOs. Again, if you have any questions, please feel free to reach out to @956Productions.

    • Lead TOs work with the Streamers to head events. As such, attentive participation in the VG Staff discord & at planning meetings is required.
    • Lead TOs must provide ruleset & necessary information for the events that they run.
    • Lead TOs must seed their brackets & address player conflicts in a timely manner.
    • Lead TOs must find Commentators for their events' streams.
    • Lead TOs must be prepared to start check-ins for their event 1 hour before the scheduled start time.
    • After the event, Lead TOs must make sure to assist with finalizing their tournament, including completing their brackets, collecting player information for prizing & payouts & anything else to close out the event.
  •

  • Please note that it is the responsibility of the TO to find Commentators & Streamers for your game (956P will assist as best we can).

  • Please note that it is the responsibility of the TO to find Commentators for your game (956P will assist as best we can).

  • Featured Side Tournaments

    We are planning to end each of the 4 event days with 1-2 Featured Side Tournaments. If you think your game can get 50 or more signups, and would qualify for being Featured, please let us know below. Featured Side Tournaments get 120 mins of stream time and Top 8 Medals.

    If you are intending to run multiple games and expect some to be eligible for Featured Side tournament status, please indicate so below under "How big do you expect your brackets to be?"

  • Streaming

    The Vortex Gallery Stream Team welcomes you!

  • Welcome Streamers!

    Streaming has become an integral part of our events. Listed below are a few things we request from all of our streamers. If you have any questions, please feel free to reach out to @956Productions.

    Streamer Responsibilities & Obligations

    • Streamers work with the Lead TO to head events. As such, attentive participation in the VG Staff discord & at planning meetings is required.
    • Streamers must work with their Commentators to set up & test the setup before the event.
    • Streamers must be prepared to showcase our event sponsors. This includes showing sponsor logos on the overlays & running ad breaks as necessary.
      • Note: a general stream package is provided by 956 Productions that includes everything necessary. If streamers would like to use their own overlay, they must create the appropriate overlays & scenes required.
    • Streamers agree to have their chats moderated for inappropriate content. If you do not have chat mods of your own, 956 Productions may assign some for you & will request Mod access for them for the duration of the event.
    • After the event, Streamers must produce a VOD archive (on Youtube is preferred). This can be hosted on the streamer's own channel & the streamer will retain all rights relating to the content produced unless stated otherwise.
    • Streamers must provide 956 Productions their stream's general statistics after the event (e.g. Twitch .csv export).
    • 956 Productions may ask to use highlights/clips for promotional purposes.

  • NOTE: All overlays & streaming package materials provided by 956 Productions are coded for OBS.

  •

  • * A "full setup" means at least:

    Hardware: Capture card (if necessary), PC, cameras, cables, mics/headsets, audio equipment/monitors, etc.

    Software: Streaming software (e.g. OBS), scoreboards & knowledge of how to run them.

    If you are missing anything, please choose "Other" and list what you have/don't have.

  •

  • Commentary

    Mic check!

  • Welcome Commentators!

    Y'all are the voices of the FGC! Listed below are a few things we request from all of our commentators. If you have any questions, please feel free to reach out to @956Productions.

    Commentator Responsibilities & Obligations 

    • Commentators must work with the Streamers to be prepared to commentate the event.
    • This includes conducting audio/visual tests before event.
    • Commentators must adhere to the Vortex Gallery Code of Conduct.
    • Commentators will be making ad reads for Vortex Gallery sponsors, including 956 Productions.
    • Commentators are required to help push Matcherino payout pots & incentivize viewers to help donate.

  • NOTE: Applications without a reel or good examples of commentary may not be acceptable for consideration.

  •

  • Chat Moderator

    Grab your swords! ⚔️

  • Shoutouts to the Mods!

    Thanks for helping keep the FGC inclusive & accessible! Listed below are a few things we request from all of our moderators. If you have any questions, please feel free to reach out to @956Productions.

    Moderator Responsibilities & Obligations

    • Moderators will work with the Streamers to help keep the chat friendly & make sure chatters adhere to our Player's Guide & Code of Conduct.
    • Moderators will escalate any majors issues 956 Productions, & can help direct people to our Safety Tipline as necessary.
  •

  • Restreamer

    Spreading the love!

  • Welcome Restreamers!

    Streaming has become an integral part of our events. Listed below are a few things we request from all of our streamers. If you have any questions, please feel free to reach out to @956Productions.

    Streamer Responsibilities & Obligations

    • Streamers must work with their Commentators to set up & test the setup before the event.
    • Streamers must be prepared to showcase our event sponsors. This includes showing sponsor logos on the overlays & running ad breaks as necessary.Note: a general stream package is provided by 956 Productions that includes everything necessary. If streamers would like to use their own overlay, they must create the appropriate overlays & scenes required.
    • Streamers agree to have their chats moderated for inappropriate content. If you do not have chat mods of your own, 956 Productions may assign some for you & will request Mod access for them for the duration of the event.
    • After the event, Streamers must produce a VOD archive (on Youtube is preferred). This can be hosted on the streamer's own channel & the streamer will retain all rights relating to the content produced unless stated otherwise.
    • Streamers must provide 956 Productions their stream's general statistics after the event (e.g. Twitch .csv export).
    • 956 Productions may ask to use highlights/clips for promotional purposes.

  • Social Media Support

    Max CPM!

  • Higlight the Hype!

    We're looking for folks to help 956P spread the hype for Vortex Gallery! Listed below are a few things we're looking for from our Social Support Squad. If you have any questions, please feel free to reach out to @956Productions!

    Social Support Responsibilities & Obligations

    • Work with 956P, Streamers & Chat Mods to clip & download hype moments during our live events.
    • Quickly draft dope tweets to capture the energy & of Vortex Gallery.

  • Translators

    ヴォーテックスガラリー ※ galería de vórtices　

  • Vortex Worldwide!

    As our events attract players from all over the world, we're trying to make an effort to make our resources more accessible to folks who don't use English as their first language, & are looking for translators. Listed below are a few things we're looking for. If you have any questions, please feel free to reach out to @956Productions.

    Translator Responsibilities & Obligations

    • Translate important information for events .
    • Help create tweets in other languages.
    • Assist players during the event.
  •

  • Other Staff Assistance

    As Vortex Gallery grows in size and scope, we need additional hands to help keep things running smoothly.

  • We could always use some extra hands!

    With an event as big as Vortex Gallery, we're always short-handed & could use some support to help with random things that don't fit in a defined role.

    If you feel like you can help in a way, let us know!

  • Scheduling

    #WHENSVORTEXGALLERY

  • * NOTE: All Events will be run on Friday, Saturday or Sunday in your local time.

  • Anything Else?

    Feel free to write down any comments about the previous questions here. If there's anything else you'd like us to know, here's your chance to tell us!

  • Friendly Reminder

  • Volunteering for Vortex Gallery requires passion and commitment. In other words, we do this not for money or clout, but for the love of the games and for the enjoyment of the players.

    Before signing on, please review and confirm that you'll be able to follow everything listed in Part 2 of the form (Commitment), as well as all the obligations & responsibilities for your desired roles.

    While Vortex Gallery is founded on the independent efforts of individual side game TOs, Streamers & their Volunteers, we're all in this together and need to collaborate throughout the year to make the largest FGC side-tournament a success.

    With all that said…

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