2025 Food Vendor Application

2025 Food Vendor Application

Thank you for applying to be a Food Vendor for the 2025 King William Fair! Please refer to the Food Vendor Policies & Procedures and the Booth Map posted on our website. You will NOT be required to pay at this time. However, if approved, you will receive an invoice email with instructions to pay the fees.
Vendor Information
Name

First NameLast Name
Email
example@example.com
Phone Number
Please enter a valid phone number.
Business Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Cell Phone for Fair Day
Please upload a current W9.

Cancelof
How many years of experience do you have serving large crowds at events?

0-1 years2-5 years6-10 years10+ years
Please upload a photo of your booth at a previous event.

Cancelof
Can you set up Friday evening?

YesNo
Will you be cooking, heating or warming your food on site?

YesNo
Please select your heating source

GasElectricWood/ Coal, Pallets etc.
Booth Sizes and Fees
$250 - 10x10 Food Cart (Includes 2 admission wrist bands for staff)$400 -10' x 15' Space (vendor provides own booth - includes 5 admission wristbands for staff)$475 -10' x 20' Space (vendor provides own booth - includes 7 admission wristbands for staff)$550 -10' x 25' Space (vendor provides own booth - includes 10 admission wristbands for staff)$625 -10' x 30' Space (vendor provides own booth - includes 13 admission wristbands for staff)$700 -10' x 35' Space (vendor provides own booth - includes 15 admission wristbands for staff)
Premium Booth: Yes, I want a corner booth or premium location (indicated with * on map)

YesNo
Optional Fees
$200 - 110v Electrical Power - 1 to 4 APPLIANCESion

$200
$400 - Additional 100V Electrical Power - FOR 5 TO 8 APPLIANCES

$400
$ TBA - One Day "User Policy" Insurance - for each booth

$ TBA in December
Please Note

The King William Fair only provides 110v electricity for purchase on limited blocks. Also, you must provide the King William Fair office with proof of insurance. If you do not have any, you must purchase here for each booth.

Certificates of Insurance MUST list the following as additional insured:

King William Association
122 Madison Street
San Antonio, TX 78204

Fiesta San Antonio Commission, Inc. and
Fiesta Commission Charitable Corporation
110 Broadway #350
San Antonio, TX 78205
Menu Plans

List up to 5 items in order of preference with #1 being the highest. We will choose the items you are allowed to sell in order to have a variety of foods served at the Fair. Vendors may sell food items only. BEVERAGES Must Be Pre-Approved.

Vendors must display prices and menu items with signage that is easy to read and prominently displayed. Menu item prices must be $20 and under.
Menu Item 1 - Food Description:
Menu Item 1 - Sale Price Per Unit
Menu Item 2 - Food Description
Menu Item 2 - Sale Price Per Unit
Menu Item 3 - Food Description
Menu Item 3 - Sale Price Per Unit
Menu Item 4 - Food Description
Menu Item 4 - Sale Price Per Unit
Menu Item 5 - Food Description
Menu Item 5 - Sale Price Per Unit
Click links below to review our Policies and Procedures & Waiver. Please submit a signed Waiver form to illiana@ourkwa.org.

2025 Food Vendor Policies and Procedures

2025 Food Vendor Waiver
By checking "YES" you are stating you have read and agree to follow all policies and procedures as set out by the King William Fair and agree to the Waiver of Responsibility as posted.*

YES
By checking "YES" you are stating that you understand this application does NOT guarantee your acceptance as a King William Fair Food Vendor.*

YES
Important Dates:

1. Deadline for application is January 9, 2025.
2. Contracts will be emailed to you on February 10, 2025.
3. Proof of insurance identifying the King William Association and the Fiesta San Antonio Commissions as additional named insureds is due by March 10, 2025. You may email the Certificate of Insurance to Illiana@ourkwa.org or mail it to King William Fair, Attention: Illiana Perez, 122 Madison Street, San Antonio, TX 78204.
4. Payment is due March 10, 2025. Instructions will be sent to pay online with your contract. Checks can be made out to "King William Fair" and delivered to King William Fair, Attention Illiana Perez, 122 Madison Street, San Antonio, TX 78204.
5. Deadline to withdraw and receive a full refund is March 24, 2025.
6. There is a MANDATORY meeting for all food vendors on April 3, 2025, at 5:30 pm. location TBD.
Should be Empty: