We're so excited you're interested in joining our vendor line-up for the 4th Annual Okie Homesteading Expo!

EVENT OVERVIEW:

The Okie Homesteading Expo is owned & coordinated by YouTubers & Social Media Creators Sean and Brandi Farnsworth from Keeping It Dutch, along with Kevin and Rachel Pritchett from Hidden Heights Farm. Our mission is to share our enthusiasm, joy, and knowledge for homesteading by creating unforgettable, family-friendly homesteading events that bring in-person homesteading education to attendees. The annual Okie Homesteading Expo has some of the best educators in the Nation, a marketplace with high-quality vendors and exhibitors relevant to homesteading, food trucks, and a kid’s corner. We aim to create family-friendly events that teach and inspire anyone striving to live a more self-sufficient life, from the beginner to the advanced. It’s a great place to fellowship, learn, and support each other. Each attendee should leave the expo with more confidence, inspiration, and strategies to implement immediately. You might even make some new friends too!

2025 OKIE HOMESTEADING EXPO

WHEN: Friday, March 21st & Saturday, March 22nd, 2025

WHERE: Mayes County Fairgrounds 2200 NE 1st St, Pryor, Oklahoma

EVENT TIME: 8:00 a.m. – 5:00 p.m. (Gates open to attendees at 7:00 a.m.)

The Okie Homesteading Expo has brought in thousands of attendees, and it continues to grow each year. For the 2025 expo, we expect 3,500+ attendees. We are looking for homesteading, farm, and sustainable living vendors with products and services related to gardening, alternative energy, supplies for growing, cooking, and preserving food, healthy food and snacks, country living, agricultural-related services and education, natural skin and body care, herbalism, livestock and farm management, hunting, fishing, cooking, canning, conservation, permaculture, off-grid living, dairy, greenhouses, poultry equipment, composting, rainwater collection, fencing, education and so much more. In past years, The Okie Homesteading Expo has also been the starting point for many successful collaborations between businesses, speakers, attendees, and social media creators. You won’t want to miss this opportunity.

*SPONSORSHIP PACKAGES AVAILABLE! Would you like more advertising opportunities along with impressive one-of-a-kind benefits for your business? Email us at okiehomesteading@yahoo.com to find out more!

VENDOR BOOTH LOCATION OPTIONS:

SHOW BARN PAVILION VENDOR: The Show Barn Pavilion is a partially open-air covered pavilion on cement floors. All Vendors located in the Show Barn Pavilion will have access to electrical outlets. Please bring a 25’ electrical cord. There is no heat or A/C in the Show Barn Pavilion.

OUTDOOR VENDOR: Outdoor Vendor Spots will be located between the two main speaking buildings, The Event Center and the Show Barn Pavilion. Outdoor spots will be on asphalt. Outdoor vendors are not guaranteed access to electrical outlets.

Please Note: Vendor Booth spots are open spots and are not guaranteed to have any type of backing such as paneling, walls, backdrops or curtains. 

ATTENTION VENDORS: PLEASE READ BEFORE APPLYING!

VENDOR SETUP - CHECK-IN & SETUP ON THURSDAY, MARCH 20th, 2025, FROM 9:00 a.m. – 7:00 p.m.

There will be an Okie Expo Representative available inside the Show Barn Pavilion from 9 a.m. – 7:00 p.m. on Thursday, March 20th, to check you in, get you your vendor wristbands & help you find your assigned location. If you need to make other arrangements, please email us at okiehomesteading@yahoo.com

VENDOR HOURS OF OPERATION:

VENDORS must be ready for business on Friday, March 21st & Saturday, March 22nd by 8:00 a.m. & remain open until 5:00 p.m. each day.

FOOD TRUCKS: Food trucks with breakfast items & coffee trucks need to be ready for business by 7:30 a.m.  All other food trucks must be ready to serve no later than 11:00 a.m. and are expected to remain open until 5:00 p.m.

ALL VENDORS, including food vendors, are required to attend their booths from 8:00 a.m. – 5:00 p.m. each day of the expo. Early Breakdown will not be permitted.

AGREEMENT:

*Each business must complete & submit a vendor form. We do not allow multiple businesses or vendors to share a vendor spot.

*INVOICES PAID IN FULL: If your vendor application has been accepted, we will email you an invoice via PayPal. FULL payment is required to confirm. If not paid, your spot will not be reserved.

*All invoices MUST be paid online.

*All vendors will be responsible for submitting their own sales tax. The link to do so will be emailed to you before the event. 

*GIVEAWAYS- Vendors are more than welcome to do giveaways, hand out samples at their vendor booths, or offer exclusive Okie Homesteading Expo coupon codes.

*Each vendor will be allowed 4 total (2-day) Expo passes. No exceptions!  Please plan your shifts accordingly. If additional workers are needed, you will need to purchase additional passes.

*Free Wi-Fi is available but not guaranteed.

*Booth placement is decided upon by vendor coordinators before the event and is non-negotiable.

*HOURS OF OPERATION FOR VENDORS: Vendors are expected to be open for business by 8:00 a.m. & stay until 5:00 p.m. Friday & Saturday unless you are a food truck (see food truck business hours) NO EARLY BREAKDOWN

*Vendors and Food Trucks must provide their equipment. i.e. tents, canopies, electric cords, tables, chairs, etc.

*All fees are non-refundable!

*ELECTRIC & WATER: All Show Barn Pavilion vendor spots will have electrical access (110 volts) near vendor spots. Please bring a 25' extension cord if you need electricity.

*NO water hookups are available. Running water is available on site but not to each vendor space.

*Generators are only permitted for food trucks & food vendors. All other Vendors must have pre-approval to use a generator.

*This event is rain or shine.

*Setup is on Thursday, March 20th, and property must be removed no later than Sunday, March 23rd.

*For the safety of attendees, VENDOR VEHICLES, including food trucks, are not permitted to operate within the Show Barn Pavilion or outdoor vendor areas during expo hours.  

*No equipment will be available to help with vendor setup or tear down unless you have paid the $100 forklift load/unloading fee.

*Okie Homesteading has permission to photograph vendors/vendor booths/products to use in future social media promotions.

*FAMILY FRIENDLY EVENT! No alcohol or drugs allowed. If we observe any obscene behavior, crude language, or otherwise inappropriate actions (left up to our discretion) we will ask you to leave the facility & you will not be invited back. Products displaying profanity, nudity, etc are not allowed!

*NO overnight camping or RV’s by Vendors, Volunteers or Attendees

*The Okie Homesteading Expo is not required to protect nor is responsible for personal property (tent, merchandise, etc.) while you’re at the Okie Homesteading Expo or the Mayes County Fairgrounds.

*Okie Homesteading is not responsible for any accidents or lost, stolen, or damaged property.

*There will NOT be full-time overnight security; we will have a deputy patrolling occasionally throughout the night. You will be leaving items at your own risk.

*Vendors are responsible for leaving the area in the same condition as they found it after the event. Failure to do so may result in a cleaning fee.

*If we have approved you, sent you an invoice & you pay after we have reached our max capacity in that vendor category, we reserve the right to deny your application & will issue you a full refund in that instance.

*Okie Homesteading has the right to decline a vendor application as they see fit.

**IMPORTANT**FOOD TRUCKS & FOOD VENDORS:

*50 AMPS ARE LIMITED! Food truck spots with 50 AMP are on a first come first serve basis! Electric Hook-ups are not guaranteed & there are no individual water hook-ups. We do NOT guarantee food vendors to have access to electricity. Please plan accordingly & bring a quiet generator, extension cords, electrical converters, etc. in case you do not get a spot with electrical access.

*No Water Hookups are available. Running water on sight but no direct hookups.

*Food Trucks/Vendors are NOT PERMITED to use the kitchen in the Mayes County Event Center.

*FOOD TRUCKS/VENDORS MUST comply with Oklahoma State Food, Health, and Safety laws. Food trucks must have a current Oklahoma State Food License or a temporary Oklahoma License which is an additional cost of $75.00. This can be obtained through the Mayes County Health Department. (918) 825-4224

*If you are a vendor selling products produced in a private residence that is exempt from government licensing & inspection, you must be in accordance with the Oklahoma Homemade Food Freedom Act. Read OSU factsheet: FAPC-242 to learn more.

*FOOD TRUCKS & VENDORS are subject to an inspection from the Mayes County Health Department.

APPROVAL:

**If you are approved, we will email you a confirmation email with a PayPal invoice. Be sure to check your spam folder also. Some vendor locations and categories are limited so don’t delay!  Payment is required to reserve your spot. Once the application is approved & payment has been received in full, the  Vendor will be notified through email and provided additional information. Questions can be emailed to okiehomesteading@yahoo.com

If you have any questions regarding the information on the vendor form, please feel free to email us at okiehomesteading@yahoo.com  

I have read the ALL THE ABOVE RULES, REGULATIONS & INFORMATION above and agree to follow those terms set forth by Okie Homesteading.

*By signing the below, you acknowledge that you have received and read this document fully and comply with the conditions and standards set forth herein.