Spring Hill Christmas Parade 2024 Registration

2024 Spring Hill Christmas Parade Registration Form

Parade Information:

Saturday December 14, 2024

Line-up 3:00pm - 4:00pm

Judging 4:00pm

Parade begins 5:00pm

ROUTE: The parade will start at Spring Hill Elementary School and will travel north on Main Street to Miles Johnson Parkway. See map for more information.

Registration Fees:

Standard Registration for one group: $75

Late Registration for one group: $100

Nonprofit or Governmental Organization Registration: free with documentation

Registration Deadlines:

Late Registation: Registrations submitted after November 22nd will be subject to an additional $25 late fee

End of Registration: No entries will be accepted after 5 p.m. on Monday, December 2nd, 2024
Participant/Organization Information
Participant/Organization Name*
Participant/Organization Phone Number*
Please enter a valid phone number.
Phone Extension
Participant/Organization Email*
example@example.com
Participant/Organization Address*

Street Address

Street Address Line 2

CityState

Zip Code
Individual Completing This Form
YOUR Name*

First NameLast Name
YOUR Email*
example@example.com
YOUR Phone*
Please enter a valid phone number.
Phone Extension
Day-of Parade Contacts

Please list 2 individuals that can be contacted the day of the parade.
Day-of Parade Contact #1
Contact #1 Name*

First NameLast Name
Contact #1 Cell Phone*
Please enter a valid phone number.
Contact #1 Email*
example@example.com
Day-of Parade Contact #2
Contact #2 Name*

First NameLast Name
Contact #2 Cell Phone*
Please enter a valid phone number.
Contact #2 Email*
example@example.com
Entry Description
Please mark the below categories that best describe your entry*

Float (any trailer pulled by a truck or tractor)Antique Car or TruckModern Car or TruckAntique TractorGolf CartMotorcycleEmergency Services Vehicle (i.e. Fire Engine, Ambulance, Police Car, etc.)Government Vehicle (i.e. Bucket Truck, Knuckle Boom, Service Vehicle, etc.)Band, Dance Team, Cheer, Other groups on footOther (Requires approval by parade organizers)
Approximate Number of Floats*
Approximate Number of Antique Cars/Trucks*
Approximate Number of Modern Cars/Trucks*
Approximate Number of Antique Tractors*
Approximate Number of Golf Carts*
Approximate Number of Motorcycles*
Approximate Number of Emergency Services Vehicles*
Approximate Number of Government Vehicles*
Approximate Number of individuals in the group*
Entries not described by the above options must get approval from the parade organizers before submitting their registration.

Do NOT submit your registration until you have gotten explicit approval for your entry from the parade organizers. Registration fees for unapproved entries will NOT be refunded.

Call or email the Parks and Recreation department with a description of your organization, your proposed parade entry, and your contact information.

Parks & Recreation Office Phone: (931)-487-0027

Parks & Recreation Office Email: parks@springhilltn.org
Have you gotten explicit approval for your entry from the parade organizers (Spring Hill Parks & Recreation)?*
Please provide a brief description of your entry below. Include information such as: Vehicle size, convertible or standard, flat-bed trailer, year of antique vehicle,number of participants, if your entry is political in nature (i.e. a political candidate or elected official), and any other information you feel is important: *
Photo of your entry(OPTIONAL)

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Conditions of Participation, Parade Rules, and Important Information

Parade rules have changed! Please read and indicate that you have read and agree to each item.
The parade is scheduled to begin at 5:00 p.m. on Saturday, December 14, 2024. Rain or shine. *Dangerous or severe weather may result in a postponement

I undestand and agree*
ALL entries MUST be decorated for the holidays.

I undestand and agree*
ALL entries MUST be safe for passengers, participants, and spectators.

I undestand and agree*
All parade vehicles including float towing vehicles must be driven by currently licensed and insured drivers.

I undestand and agree*
Parade line up begins at 3:00 p.m. beside Spring Hill Elementary School. Use Beechcroft Road to to enter line-up area on Toone Prados Street, DO NOT ATTEMPT TO ENTER FROM MAIN STREET. See map.

I undestand and agree*
Participants may be dropped off at the Senior Center, 563 Maury Hill Street. See map. --- NO CARS ARE ALLOWED IN THE LINE-UP AREA OTHER THAN THOSE PARTICIPATING IN THE PARADE; ANY OTHERS WILL BE TOWED AT OWNER’S EXPENSE! We will have many moving vehicles in the parade, and extras only prohibit an efficient line-up. Parade workers will be on site to give you instructions.

I undestand and agree*
All participants must be on site by 4:00 p.m.

I undestand and agree*
Judging will begin at 4:00 p.m. at the front of the line-up. Your entry name must be present on your entry. See (Parade Contest Information at end of form).

I undestand and agree*
From Spring Hill Elementary School, the parade will progress north on Main Street to Miles Johnson Parkway. Miles Johnson Parkway westbound- to Belshire Way – to Lowe’s is the exit route at the end of the parade.

I undestand and agree*
Marching Bands/Performers/Groups walking will exit the parade route into the First Baptist Church Parking lot where they can be picked up after the parade. Remember to assign an adult to chaperone to your group if there are any minors.

I undestand and agree*
Harvey Park will be blocked off as a designated drop off area for those on floats who do not want to stay on their float all the way to Lowe’s. These participants may wait in the park to be picked up. Remember to assign an adult to chaperone any children.

I undestand and agree*
Any other pick-up areas/arrangements will need to be coordinated by your group.

I undestand and agree*
Maximum height for all entries is 14ft from the ground. No exceptions.

I undestand and agree*
The Spring Hill Christmas Parade will be held during evening hours and is a “lighted” parade, meaning all entries should attempt to incorporate Christmas lights into their entries otherwise the entry may not be visible to the spectators.

I undestand and agree*
THERE IS ONLY ONE SANTA CLAUS AND ONE MRS. CLAUS! Do not include anyone dressed as a traditional Santa or Mrs. Claus (red & white suit, white beard, white hair, etc.) as a part of any entry. The city will have the official Santa couple on their own float and others create confusion for children. Non-traditional Santa’s (examples: Blue or green “Santa style suit” with no beard; children or females in “Santa style suit” or hat, etc.) are permitted.

I undestand and agree*
No individual walkers. Groups on foot must have a minimum of 10 people in your group. Less than 10 must be on a float to avoid delays in parade progression.

I undestand and agree*
This is a FORWARD MOVING PARADE. STOPPING OR REVERSING DIRECTION along the parade route is not permitted. Performance groups must perform “on the go.”

I undestand and agree*
Profanity or suggestive audio, video, graphics, or signage is not permitted. Parade committee, parade officials, and/or city representatives reserve the right to require entrants to immediately remove anything deemed offensive

I undestand and agree*
Christmas music is allowed provided it is not offensive. Parade committee, parade officials, and/or city representatives reserve the right to require entrants to immediately terminate any music deemed inappropriate.

I undestand and agree*
Each entry should have their name prominently displayed on your entry where it can easily be seen by the judges and the spectators that will be standing on both sides of the street.

I undestand and agree*
For safety, nothing can be handed out or tossed into the crowd, including candy.

I undestand and agree*
Float chaperones (2-4 individuals walking beside a float) are allowed to ensure the safety of those on the float.

I undestand and agree*
No dangling of legs over the edge of floats.

I undestand and agree*
There must be a responsible adult on-board monitoring children on floats. No youth participants are to be left unattended at any time.

I undestand and agree*
No animals including but not limited to horses, mules, dogs, etc.

I undestand and agree*
No smoking or alcohol on or near any parade entry, at any time.
I undestand and agree*
Maintain a slow, steady pace along the parade route with at least 10 feet of space between entrants. Watch the crowd carefully.

I undestand and agree*
With a few specific exceptions (emergency services vehicles, City float, and high school bands, etc.), the parade lineup will be determined on a “first come, first serve” basis on the day of the parade as space within the lineup area allows, and as determined by parade workers and volunteers.

I undestand and agree*
The Parade Committee reserves the right to remove any entrant not conforming to these rules and regulations as well as any entrant refusing to follow instructions of the police or parade officials.

I undestand and agree*
The Conditions of Participation, Parade Rules and Important Information is subject to change without prior notice.

I undestand and agree*
All entries must sign the release below.

I undestand and agree*
Spring Hill Parade Release Statement:

I, the undersigned, accept total responsibility for any and all individuals and/or material(s) included in or on my float, car, tractor, walking group, or other entry. I do not hold the City of Spring Hill or any of its elected officials, administrators, staff members, event workers or volunteers, etc. responsible for any damages, mechanical failures, or accidents occurring before, during or following the 2024 Spring Hill Christmas Parade. The City of Spring Hill reserves the right to reject any entry deemed to be inappropriate or unsafe. I otherwise agree to hold harmless, defend and indemnify the City of Spring Hill and all of its elected representatives, employees, and volunteers harmless from all liability resulting from my participation in the 2024 Spring Hill Christmas Parade.
Type your full name to sign the above release statement*
First and Last Name
Date*

MonthDayYear
Date
Please verify that you are human*
Parade Registration Fee
All proceeds from parade registration go to the Friends of Spring Hill Parks Non-profit organization.

The parade Registration fee is $75 per entry, with an additional $25 late fee for registrations submitted after 5 p.m. November 22nd.

Non-profits and governmental organizations with documentation may register for free.
Nonprofit/Governmental Organization Documentation*

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My Products*

Standard parade registrationStandard parade registration for one group

$75.00

Nonprofit or Governmental Organization RegistrationParade registration for one nonprofit or governmental organization(documentation required)

$ Free

Total

$0.00

Credit Card

Should be Empty:

Participant/Organization Information

Individual Completing This Form

Day-of Parade Contacts

Entry Description

Conditions of Participation, Parade Rules, and Important Information

The parade is scheduled to begin at 5:00 p.m. on Saturday, December 14, 2024. Rain or shine. *Dangerous or severe weather may result in a postponement

Parade Registration Fee

Credit Card