Workplace Insights 2025: Trends, Technology, and Tomorrow

Workplace Insights 2025: Trends, Technology, and Tomorrow

Conducted by Workspace Design Show in collaboration with Workplace Insight, IN Magazine, and Works Magazine, this survey seeks to uncover key insights into the current and future state of workplace design.
We appreciate your time and participation in this survey. Your insights are invaluable in helping us understand the current trends, challenges, and opportunities within the workplace design industry.

Please note:
- You are not required to answer all questions. Feel free to skip any questions that you are not comfortable with or that do not apply to you.
- Take your time to carefully consider your responses. We value quality feedback over speed, and there is no time limit to complete the survey.
Thank you for contributing to this vital research.
Section 1: Current Trends
What are the top three design trends currently dominating the workplace design industry?

NeurodiversitySustainabilityEncouraging people to spend more time in an officeDealing with distractionGetting hybrid and flexible working rightWellbeingIntegrating digital and physical spaceThe impact of AI on everythingThe changing face of the property marketBridging the skills gap
Which materials, technologies, and systems are you most frequently using in your projects? (Select all that apply)

Sustainable materials (e.g., recycled, renewable resources)Circular design practices (e.g., reuse, remanufacturing, material recovery)Smart technologies (e.g., IoT, automation, energy management systems)Biophilic design elements (e.g., natural light, greenery, natural materials)Modular construction (e.g., prefabricated components, flexible design)Low-impact materials (e.g., low-carbon concrete, eco-friendly finishes)Supply chain innovations (e.g., local sourcing, ethical supply chains)Waste reduction practices (e.g., zero-waste initiatives, material efficiency)Other
How important are aesthetics compared to functionality in your recent projects?

1

2

3

4

5

1 is Not important, 5 is Very Important
Section 2: Industry Challenges
What are the primary challenges you face in workplace design and implementation?
How are supply chain issues affecting your projects?

Significant delays: Project timelines have been severely impacted, causing major disruptionsModerate impact: Some delays or disruptions have occurred, but manageable.Minor impact: Only a few minor delays or issues have been experienced.No impact: Supply chain issues have not affected my projects.Not applicable: I do not encounter supply chain issues in my work.
What measures are you taking to mitigate these challenges?
Section 3: Opportunities for Growth
What new opportunities do you see emerging in the workplace design market?
Which sectors do you think have the most growth potential for workplace design projects? (Select up to three)

Technology / ITFinance / BankingHealthcareEducationLegal / Professional ServicesCreative Industries / MediaGovernment / Public SectorRetail / HospitalityManufacturing / IndustrialTransportation / LogisticsEnergy / UtilitiesReal Estate / Property DevelopmentOther
Are you diversifying into non-workplace sectors (e.g., home, leisure, science, education)?

YesNo
If yes, please specify which sectors and the types of projects you're exploring.
What innovative solutions are you exploring to enhance workplace environments?
Section 4: Impact of Technology
How are smart technologies being integrated into your workplace solutions? (Select all that apply)

Internet of Things (IoT): Sensors and connected devices for monitoring and controlling the workplace environment.Artificial Intelligence (AI): AI-driven tools for optimizing space usage, enhancing productivity, or personalizing employee experiences.Automation: Automated systems for lighting, climate control, and other building management functions.Smart Furniture: Furniture with integrated technology for improved ergonomics, connectivity, or adaptability.Virtual/Augmented Reality (VR/AR): VR/AR for design visualization, training, or enhancing collaboration.Data Analytics: Use of big data and analytics to drive decision-making in workplace design and management.Smart Security Systems: Advanced security systems including facial recognition, biometric access, and real-time monitoring.Remote Work Technologies: Tools and platforms to support remote and hybrid working models.Sustainable Technologies: Technologies aimed at improving energy efficiency and reducing the environmental footprint.Other
What are the main benefits you’ve observed from using advanced technologies in workplace design?
What challenges do you face with technology integration in your projects?
Section 5: Sustainability and Environmental Practices
How important is sustainability in your projects on a scale of 1 to 5?

1

2

3

4

5

1 is Not important, 5 is Very important
What sustainable practices are you currently implementing in your workplace designs? (Select all that apply)

Use of Recycled Materials: Incorporating recycled or upcycled materials in construction and furniture.Energy-Efficient Systems: Implementing energy-saving lighting, HVAC, and other building systems.Water Conservation: Installing water-efficient fixtures and systems to reduce water usage.Sustainable Sourcing: Choosing materials and products from suppliers with strong sustainability credentials.Waste Reduction: Strategies to minimize waste during construction and throughout the building’s lifecycle.Indoor Air Quality Improvement: Using low-VOC materials, plants, and air purification systems to enhance indoor air quality.Natural Lighting: Maximizing the use of natural light to reduce reliance on artificial lighting.Green Building Certifications: Pursuing certifications like LEED, BREEAM, or WELL for sustainability and wellness standards.Renewable Energy Integration: Incorporating solar panels, wind turbines, or other renewable energy sources.Biophilic Design: Integrating natural elements such as plants, water features, and natural textures.Circular Economy Principles: Designing for reuse, repair, and recycling of materials.Sustainable Mobility Solutions: Providing facilities for cycling, electric vehicle charging stations, etc.Other
What are the main barriers to implementing sustainable practices in your projects?
How does your firm differentiate itself from others in the industry?
Section 6: Post-Pandemic Workplace Adaptations
What changes have you made to workplace design in response to the COVID-19 pandemic? (Select all that apply)

Increased Remote Workspaces: Expanded or enhanced spaces to accommodate remote or hybrid work models.Health and Safety Measures: Implemented physical distancing, plexiglass dividers, touchless technology, etc.Improved Air Quality Systems: Upgraded ventilation and air purification systems to reduce airborne transmission.Flexible Workspaces: Designed adaptable spaces that can be reconfigured based on occupancy or needs.Enhanced Cleaning Protocols: Integrated materials and designs that facilitate easier and more frequent cleaning.Wellness Areas: Added or expanded spaces dedicated to employee health and wellness, such as relaxation zones or fitness areas.Technology Integration: Implemented new technologies to support virtual collaboration and reduce in-person contact.Touchless Solutions: Installed touchless entry, lighting, and restroom fixtures to minimize contact.Outdoor Workspaces: Created or enhanced outdoor areas to provide safe, open-air work environments.Redesigned Communal Spaces: Modified break rooms, kitchens, and meeting areas to support social distancing.Focus on Mental Health: Integrated elements that promote mental well-being, such as biophilic design or quiet zones.Downsizing Office Space: Reduced physical office space due to increased remote work.Other
How has remote work influenced your design choices?
What long-term changes do you foresee in workplace design post-pandemic?
Section 7: Client and Employee Needs
What are the top three priorities for your clients in workplace design?
How are employee expectations influencing your design decisions?
What specific features are most requested by employees in new workplace designs? (Select all that apply)

Flexible Spaces: Areas that can be easily reconfigured to accommodate different activities and group sizes.Wellness Areas: Dedicated spaces for relaxation, mindfulness, fitness, or mental health support.Technology Integration: Advanced tech solutions, including high-speed internet, video conferencing tools, and smart devices.Ergonomic Furniture: Adjustable desks, ergonomic chairs, and other furniture designed for comfort and health.Quiet Zones: Spaces designed for focused work with minimal noise and distractions.Collaboration Areas: Open spaces or rooms specifically designed for teamwork and group discussions.Natural Light Access: Workspaces that maximize exposure to natural light for improved well-being.Biophilic Design Elements: Incorporation of natural elements like plants, natural materials, and views of nature.Private Spaces: Areas that provide privacy for individual work or confidential meetings.Sustainable Features: Energy-efficient lighting, water-saving fixtures, and other environmentally friendly options.Social Spaces: Areas designed for informal interactions, such as lounges or communal kitchens.Outdoor Workspaces: Access to outdoor areas where employees can work or take breaks.Cafeteria/Catering Options: On-site food services or well-equipped kitchens for employee use.Touchless Technology: Touch-free entry, lighting, and other systems to reduce physical contact.Other
How do you balance competing demands and preferences between clients and employees in your workplace design projects?
Section 8: Budget and Financial Insights
How have budgets for workplace design projects changed in recent years?

Increased significantly: Budgets have risen substantially due to various factors.Increased slightly: Budgets have seen a moderate increase.Stayed the same: Budgets have remained consistent without significant changes.Decreased slightly: Budgets have been reduced moderately.Decreased significantly: Budgets have seen a substantial reduction.Not applicable: I am not involved in budgeting decisions.
What are the main factors driving cost increases or savings in your projects?
How do financial constraints impact your design choices?
Section 9: Collaboration and Community Building
How important is collaboration with other professionals in your work on a scale of 1 to 5?

1

2

3

4

5

1 is Not important, 5 is Very important
What platforms or events do you find most valuable for networking and collaboration?
How do you build and maintain professional communities within the industry?
Section 10: Future Outlook
How do you envision the role of the physical office in the next five years? (Select one)

Essential for Collaboration: The office will remain critical for teamwork and collaboration, with most employees working primarily on-site.Partially Remote with Hybrid Spaces: The office will support a hybrid model, with a mix of remote work and in-office days.Largely Replaced by Remote Work: The traditional office will diminish in importance, with remote work becoming the norm.Transformed into Multifunctional Hubs: Offices will evolve into versatile spaces used for meetings, events, and occasional in-person work rather than daily use.Focused on Wellness and Experience: The office will prioritize employee well-being and experience, offering amenities and environments that remote work cannot provide.Decentralized with Smaller Satellite Offices: Companies will maintain multiple smaller offices closer to where employees live, reducing the need for a central headquarters.Uncertain: The future role of the physical office is unclear and will depend on various factors.Other
If you believe the physical office will exist in a different form, please describe the key changes you anticipate.
What innovations do you expect to become mainstream in the next five years?
How do you foresee the industry evolving in the UK and Europe over the next decade?
Demographic Questions
What is your role in the workplace design industry? (Select one)

DesignerArchitectFacility ManagerProject ManagerInterior DesignerEngineerConsultantProduct / Material SupplierReal Estate DeveloperContractor / BuilderFurniture SpecialistSustainability SpecialistTechnology / IT SpecialistOther
How many years of experience do you have in this industry? (Select one)

0-5 years6-10 years11-15 years16-20 years21-25 years26+ years
Which region do you primarily operate in? (Select one)

United Kingdom (UK)NetherlandsGermanyFranceSpainItalyScandinavia (Norway, Sweden, Denmark, Finland)Eastern Europe (e.g., Poland, Hungary, Czech Republic)Southern Europe (e.g., Greece, Portugal)Benelux (Belgium, Netherlands, Luxembourg)Other European countriesOther
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Workplace Insights 2025: Trends, Technology, and Tomorrow

Section 1: Current Trends

Section 2: Industry Challenges

Section 3: Opportunities for Growth

Section 4: Impact of Technology

Section 5: Sustainability and Environmental Practices

Section 6: Post-Pandemic Workplace Adaptations

Section 7: Client and Employee Needs

Section 8: Budget and Financial Insights

Section 9: Collaboration and Community Building

Section 10: Future Outlook

Demographic Questions